electronic packet october 8, 2018 operations committee

ELECTRONIC PACKET

October 8, 2018 OPERATIONS COMMITTEE MEETING

RELEASED: Monday, October 1, 2018

Item 1

COMMISSION FILE NO: 18-104-10 DATE INTRODUCED: October 8, 2018

INTRODUCED BY: Executive Director (Signature on File in the Office of the Commission)

REFERRED BY COMMISSION CHAIRPERSON TO: Operations Committee

RELATING TO:

Award of Contract M03102P01, Engineering Services for Biosolids Advanced Facilities Plan

SUMMARY: The Commission is requested to authorize and to direct the Executive Director to negotiate and execute on behalf of the District Contract M03102P01, Engineering Services for Biosolids Advanced Facilities Plan, with Applied Technologies, Inc., in an amount not to exceed $597,592. Applied Technologies, Inc., was the highest scoring proposer based on a qualifications-based selection method among five proposals received. The general scope of work for this contract consists of developing a comprehensive Biosolids Facilities Plan to meet the District’s needs through the year 2050 with an interim horizon of 2035. This project will identify near-term, mid-term, and long-term capital improvement projects related to biosolids. The biosolids facilities planning process will assess the asset life, capacity, and operation of biosolids treatment systems to optimize their overall performance and replacement at the best value while maintaining an acceptable level of risk, advancing the 2035 Vision and meeting the District’s desired level of service. The duration of this contract is one year.

ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION

FISCAL NOTE S/W/MBE OTHER OP_M03102_Biosolids_Advanced_Facilities_Plan_legislative_file.docx 09-19-18 COMMITTEE ACTION: DATE: COMMISSION ACTION: DATE:

2

BACKGROUND


Today, and since 1925, the District produces a Class A pelletized bagged biosolids product under the requirements set forth by the District’s Wisconsin Pollutant Discharge Elimination Systems permit. It has been sold throughout the United States and internationally, can be found in many retail outlets, and achieved record sales of $10 million in 2017. The soil amendment is sought after for the natural slow-release nitrogen content, easy application, and proven results. Milorganite® is an exceptional product. This project will establish operational risks associated with biosolids management, including the impacts of uncertain regulatory changes, market value, nutrient content, air emissions, emerging contaminants, safety, reliability, and adaptability that will be incorporated into the design of capital projects. As a continuation of the 2050 Facilities Plan – Ultimate Build Out project, the project will continue to embrace and address the foundational goals and use the asset management program approach in all assessments of uncertainty. This project will build upon the operational risks to identify critical transition points and the necessary provisions required to adapt to the future. Using this framework, the project will identify near-term, mid-term, and long-term capital improvement projects with the intent to optimize the maintenance of existing systems to maximize value and minimize risk.

3

RESOLUTION


RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the Executive Director is authorized and directed to negotiate and execute Contract M03102P01, Engineering Services for Biosolids Advanced Facilities Plan, with Applied Technologies, Inc., in an amount not to exceed $597,592.

RELATING TO:

Capital Project Number(s) Impact of Requested Action on Total Project Cost:

M03102 Increase Decrease New Project X No Change

Total Project Cost Analysis Project CostsAdopted 2018 Total Project Cost $623,717Previously Approved Changes $0Approved Total Project Cost $623,717Requested Total Project Cost n/aRequested (Increase)/Decrease $0

Transfer from Allowance for Cost and Schedule Changes Transfer from another project (specify in comments)Delay Project(s) (specify in comments)Delete Project(s) (specify in comments)Other Transfer to Allowance for Cost and Schedule Changes

CommentsThe contract is not to exceed $597,592.

Budget Review by: Date:

Christine Durkin 9/12/2018

Capital Budget Fiscal NoteTotal Project Cost


Action to be taken to Long-Range Financing Plan to address Total Project Cost change

Contract # PRS

PROPOSAL SUMMARYProposal Receipt Date: 8/9/2018

SWMBE Local1 41 2

SUBCONSULTANT INFORMATION

Type Type of Work % Amount

MBEI&C design, applications engineering

3.4% $20,196.00

WBE Biosolids services 5.1% $30,240.00

Non-SWMBE Consulting engineering 34.0% $203,470.00GHD

Exton, PA 19341

Subconsultant Name

Eclipse ControlsMilwaukee, WI 53209

Material MattersElizabethtown, PA 17022

29.4%-

Carollo EngineersChicago, IL 60631

- Unacceptable 31.2%

Compensation packages for proposals rated "Conditionally Acceptable" and "Unacceptable" are not opened.

Unacceptable 28.3% 28.3%-

Black & VeatchMilwaukee, WI 53202

- Unacceptable 46.7% 20.1%-

AECOMMilwaukee, WI 53212

-

Total# of Proposals 5# of Acceptable Proposals 2


Procurement & S/W/MBE Summary Information

M03102P01 Cost Center:Engineering Services for Biosolids Advanced Facilities Plan

% SWMBESubmitted Price

Applied Technologies, Inc.Brookfield, WI 53005 (SBE)

$597,592.00Acceptable 42.5% 66.0%

$597,592.00

Proposals (listed by rank)Negotiated Price

Acceptable? % Sub

CDM SmithMilwaukee, WI 53202

- Acceptable 24.6% 24.2%$544,851.00

9/25/2018 1 M03102P01

ECONOMIC DEVELOPMENT ELEMENTS

Y Mentor Protégé? N

S/W/MBE Document Takers:

If no or low S/W/MBE participation, explain why:

Additional Comments:

AWARDEE INFORMATIONCompany:Contact Person:Phone Number:E-mail Address:

EEO DATA

Total # of Employees 38

Total % Total %Minorities 0 0.0% Females 7 18.4%African American 0 0.0% African American 0 0.0%Asian 0 0.0% Asian 0 0.0%Hispanic 0 0.0% Hispanic 0 0.0%Native American 0 0.0% Native American 0 0.0%

20.0% 48.0%

n/a

Local or National Office? Local

Labor Market Availability - Minorities Labor Market Availability - Females

Applied Technologies, Inc.William Ericson(262) 784-7690

[email protected]

OUTREACH INFORMATION

AES Engineering; Applied Science, Inc.; Applied Technologies, Inc.; B&M Technical Services; Beth Foy and Associates, LLC; Bloom Companies, LLC; Eclipse Controls Inc.; K. Singh & Associates, Inc.; Kaletech llc; Kapur and Assoc.; L&R Engineering Services, LLC; M & M Environmental and Educational Services LLC; Material Matters; MxGrp, Inc.; Oneida Total Integrated Enterprises (OTIE); Ruekert & Mielke, Inc.

The Procurement team performed the following outreach: advertised in the Daily Reporter, sent an e-mail notification to all registered firms in the Architectural & Engineering category, sent targeted e-mails to 7 potential proposers, and sent targeted e-mails to 63 SWMBE engineering firms. The proposal opportunity is also publicly accessible from the MMSD website and Bonfire, the portal used to post RFPs. Bonfire also performs outreach to its users when an RFP is posted.

n/a

Local Office Preference?

9/25/2018 2 M03102P01

PRIME PERFORMANCE HISTORY - S/W/MBE COMPLIANCE

Contract Title Start DatePercent

CompleteContract

ValuePayments to

PrimeProposed SWMBE $

Proposed SWMBE %

SWMBE Actuals $

SWMBE Actuals %

S02012E01 - SS WRF Biological Phosphorus Removal 10/1/2015 100% 190,336$ 153,893$ $38,448 20% 4,275$ 3%S06029D01 - SS WRF Medium Voltage Switchgear Replacement 10/1/2015 92% 362,628$ 332,314$ $73,251 20% 36,538$ 11%

S06033D01 - Engineering Services - SS WRF Motor Control Center Replacements Phase 1 3/1/2016 71% 550,547$ 391,768$ $263,987 48% 184,873$ 47%

9/25/2018 3 M03102P01

OPERATIONS COMMITTEE MEETING

October 8, 2018

EXECUTIVE DIRECTOR’S REPORT

18-001-01 A. Monthly Reports

Sun Mon Tue Wed Thu Fri Sat 1 Commissioner

Budget Amendment Requests Due to Budget Office

2 3 4 5 6

7 8 COLUMBUS DAY Budget Public Hearing-8:30 a.m. Operations Committee-9:00 a.m. PF&P Committee-9:05

9 10 11 12 13

14 15 16 17 18 19 20

21 22 Commission-9:00 a.m.

23 24 25 26 27

28 29 30 31 HALLOWEEN

October 2018

electronic packet october 8, 2018 operations committee

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