Electronic Resource

Management Systems

(ERMS)

An Overview

Dr. N. D. Oza, HOD, Dept. of LIS, S. P University

Mr. Saurabh Prajapati, Dy. Librarian, IRMA

28th February 2019

Outline

Introduction - ERMS

Life Cycle of ElectronicResources

Current ERMS Products

Features of ERMS Products

Current State of ERMS inGujarat

Conclusion

Introduction What is Electronic Resource Management System

There are various steps involved in the management of e-

resources

Evaluation

Trial

Selection

Licensing

Acquisition

Service Support

Evaluation Monitor

Renewal or Cancellation

Introduction (Continue…) There are tools to manage above mentioned process of e-

resources, is called Electronic Resource Management

Systems which is useful tool for librarians.

The library automation softwares are not capable enough to

handle management of eResources in an effective or holistic

way.

ERMS entered the market in early 2000s.

Digital Library Federation (DLF) E-Resource Management

Initiative (ERMI) Launched in 2002.

Objective of DLF-ERMI –

Was to develop a common specification and tools for

managing the license, administrative process and internal

information associated with collection of licensed eResources.

ERMS Products : Early Stage More than 16 ERMS products were available during early stage:

Innovative ERM by Innovative Interface

TDNet ERM by TDNet Inc.

Web-Share License Manager by OCLC

SMDB by Semper Tool

CORAL by University of Notre Dame’s Hesburgh Libraries

Vera by MIT

360 Resource Manager by Serial Solutions

HERMIS by Harrassowitz

Hermies by Johns Hopkins University Libraries

Gold Rush by Colorado Alliance

Journal Finder by WT Cox

EBSCONET ERM Essential by EBSCO

CUFTS by Simon Fraser University Library

E-Resource Central by SIRSI Corp.

List of Current ERMS ProductsOpen Source ERMS

CORAL

E-Matrix

Integrated ERMS

The Semper Tool Digital Library Suit formally known as

SMDB (from Sempertool)

Alma (from ExLibris) formally known as 360 Management

Services

TDNet Discover (from TDNet)

BLUEcloud eRM (from SirsiDynix) – Powered by CORAL

CORAL (Open Source)

E-Matrix (Open Source)

EBSCO ERM ESSENTIAL

ALMA ERM

Electronic Resource Management Products

GoldRush

The Semper Tool Digital Library Suit

TDNet Discover

Worldshare e-Services

Electronic Resource Management Products

Detail of ERM ProductsProduct Year Modules Standards and

Compatibility

Programming

Language,

Platform,

Database

Professional

Training or

Service

Providers in

India

Features URL Cost

CORAL 2010 Resources,

Licensing,

Organizations,

Usage Statistics,

Management

ONIX-PL,

SUSHI, MySQL,

LDAP and

HTML

Linux, Windows,

Java Script,

PHP, MySQL

NA.

But active

CORAL

Community /

Forum

Capability of

managing entire

life cycle of

eResources

http://coral-

erm.org/

Free – Open

Source

E-MATRIX 2006 Licensing,

Access, Reports

Counter PostgreSQL,

Java

NA Populate A-Z

List, Link

Resolver, Allow

to examine

library holding

https://www.lib.n

csu.edu/e-

matrix/contact.ht

ml

Free -

Homegrown

CUFTS 2009 Local

Resources, Site

Setting,

Statistics, Tools

COUNTER and

SUSHI, MARC,

ONIX, Open

URL Link

Resolver, XML

Linux, Windows,

Perl

NA A-Z Database

Search,

OpenURL Link

Resolver,

KnowledgeBase

, Resource

Comparision

https://www.lib.s

fu.ca/about/initia

tives/researcher

Free

ERMes 2008 Database/ Cost,

License,

Statistics, ILL

COUNTER Microsoft

Access

Database

NA Manage

Liceses, ILL

System, Cost

Histories,

Subscriptions

http://murphylibr

ary.uwlax.edu/er

m/

Free

Product Year Modules Standards and

Compatibility

Programming

Language,

Platform,

Database

Training or

Service in India

Features URL

EBSCONET

Subscription

Management

2010 My Collection,

Reminder,

Renewal, Reports

ONIX, Open URL

Link Resolver,

MARC, ANSI/

NISO Core

Linux, Windows,

Perl

NA Integrated

Knowledge Base,

EBSCO’s

OpenURL Link

Resolver, Single

Point Access,

Report

Customization

https://www.ebsco.

com/products/ebsc

onet-subscription-

management-

platform

Alma ERM 2012 All-in-one including

resource

management of

Print, Electronic

and Digital

materials

ISO 22301, ISO

27001, ISO 27017,

ISO 27018, GDPR

Browser and OS

(Linux or

Windows), SaaS is

also available

Available online for

all customer

Central

KnowledgeBase,

E-Resource

Workflows,

Licenses, Link

Resolver, Usage,

Overlap Analysis

https://www.exlibris

group.com/product

s/alma-library-

services-platform/

The Semper Tool

Digital Library Suit

2006 Universal ERMS,

Statistics, Link

Resolver, A-Z

Products and

Resources,

Discovery System

Open URL,

COUNTER,

SUSHI, SRU, API-

JSON, HTTPS

Linux, Apache,

MariaDb, MySQL,

Java, PHP, Perl

Email, Skype,

Phone Call

Subscription

Management

(Licenses, Prices,

Renewals,

Reports), Statistics

(Counter, SUSHI,

Most Uses, Most

Denied, Cost Per

Usage, Monthly

Yearly Usage,

Graphs, many

more)

https://www.sempe

rtool.dk/services

Product Year Modules Standards and

Compatibility

Programming

Language, Platform,

Database

Training or

Service in

India

Features URL

TDNet

Discover

2001,

2010,

2014

Knowledgebase, A-

Z e-Resources

Access Gateway

SUSHI5 WebBased Remote e-Resource lifecycle

management tool

including general

information,

subscription

information, access

information, license

terms, contacts and

statistics

https://tdnet.io/services/dis

covery

Worldshare e

Service

NA Authentication,

Collection Metadata

Management,

License

Management,

Discovery and

Acquisition

Counter, EzProxy,

Open URL Link

Resolver, OCLC

MARC Formate

NA NA A-Z Journal List,

Inter Library Loan,

Remote Access

https://www.oclc.org/en/wo

rldshare-e-services.html

Gold Rush 2003,

2005

Subscription

Management, A-Z

Interface,

Knowledgebase

Open URL

Standard for article

linking, KBART

Originally developed in

Cold Fusion, Link

Resolver using Perl,

SQL for Database

Through

Webinar

Ability to Customize

Layout of

Subscription

Record, Ability to

export entire

subscription record

https://www.coalliance.org/

software/gold-rush

In 2018, one survey on “Librarian’s Perception on Adoption and Use of Electronic Resource Management System : A Survey of University Libraries in Gujarat” has been conducted.

Questionnaire were sent to 50 Institution/ University Libraries of Gujarat.

Total 30 responses were received.

Participated Libraries were having diversified electronic contents as part of their eCollection. i.e. eJournals, eBooks, eTheses and Dissertations, CD/ DVDs etc.

Mostly eCollections were processed/ managed by Acquisition Dept. i.e. 13 (43%) followed by Serials Dept. 9 (30%).

Upon asking how eResources are managed currently, It was managed Manually, emails, IR software, Library management software, consortium, IP based, through storage media etc.

Summary of ERMS Survey

Level of Person responsible for

management of eResources

1447%

1033%

13%

517%

Librarian

Assistant Librarian

Library Assistant

Deputy Librarian

Number of libraries using ERMS for

management of eResource

2

28

Number of Library using ERMS

Yes

No

28

2

Yes

No

In future, If an open source innovative

ERMS model (preferably Integrated)

that is designed, would it be beneficial

for your library to manage electronic

resources ?

To sum up ERMS is going to be an inevitable part of university

libraries in future.

Each ERM tools have different features andfunctionality.

We can manage eResources effectively and efficientlyusing ERMS.

ERM Tools have capability to Store, retrieve andcompare License agreements.

Help us in analyzing the cost per use.

It serve as a single platform for managing alleResources.

Renewal alert notification through email.

We can create A-Z list of all eJournals

Same the time of staff.

References

Journal Articles:

Jewell, T. e. (2004). Electronic Resource Management: Report the

DLF ERM Initiative. Washington, D. C.: Digital Library Federation.

King, B. T. (2008). What Is The Future Of Electronic Resource

Management Systems? Journal of Electronic Resources

Librarianship, Volume 20, Issue 3 , 147-155.

MariaCollins. (2008). Electronic Resource Management Systems

(ERMS) Review. Serials Review, Volume 34, Issue 4 , 267-299.

Books:

Yu, H., & Breivold, S. (Eds.). (2008). Electronic resource

management in libraries: research and practice. Hershey, PA:

Information Science Reference.

Patra, N. K. (2017). Digital disruption and electronic resource

management in libraries (1st edition). Waltham, MA: Elsevier.

Thank You!