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EAB May 2003 1 ELECTRONICS PURCHASES Stores’ collaboration with CERN Experiments and Divisions

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ELECTRONICS PURCHASES. Stores’ collaboration with CERN Experiments and Divisions. Stores 2002 - Results. 2002 turnover = 22 136 kCHF versus 20 395 kCHF in 2001 (+ 8%) ; - PowerPoint PPT Presentation

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EAB May 2003 1

ELECTRONICS PURCHASES

ELECTRONICS PURCHASES

Stores’ collaboration with CERN Experiments and Divisions

Stores’ collaboration with CERN Experiments and Divisions

EAB May 2003 2

Stores 2002 - ResultsStores 2002 - Results2002 turnover = 22 136 kCHF versus 20 395 kCHF in 2001 (+ 8%);

Nearly half of the Stores turnover is done via EDI and direct deliveries (represents nearly half of the global turnover, 10 500 kCHF);

December 2002 Stock value = 7 650 kCHF versus 8 538 kCHF in December 2001 (- 11%);

Around 135 000 pickings in the stock and 2 000 direct deliveries;

Major activities in 2002: Cables, raw materials, informatics and Electronics.

EAB May 2003 3

Stores 2002 - ResultsStores 2002 - ResultsMajor families of products have been reviewed and cleaned up;

All Divisions and Experiments are working more and more with CERN Stores (refer to Table I);

Major activities concerning stocked items remain Cables, raw materials, informatics and Electronics (refer to Table II).

EAB May 2003 4

Catalogue improvementsCatalogue improvements

Since 2001 the catalogue has been improved: English version finalized;English version finalized;

New search engine for Users implemented;New search engine for Users implemented;

Photos included;Photos included;

Last technical review in order to import outside catalogues’ Last technical review in order to import outside catalogues’ data;data;

New toolkit to manage and update the catalogue;New toolkit to manage and update the catalogue;

New information available, such as items in stock or not;New information available, such as items in stock or not;

Prices to be found more easily. Prices to be found more easily.

EAB May 2003 5

Collaboration with UsersCollaboration with UsersFor For cablescables purchasespurchases for the LHC and LHC experiments, for the LHC and LHC experiments, with ST Division; with ST Division;

For For electronics purchaseselectronics purchases for the LHC and LHC for the LHC and LHC experiments; experiments;

For For informatics purchasesinformatics purchases with IT Division; with IT Division;

ForFor raw materials purchases raw materials purchases for the LHC and LHC for the LHC and LHC experiments with all technical Divisions,experiments with all technical Divisions,

For For vacuum and cryogenics equipments purchasesvacuum and cryogenics equipments purchases with with LHC Division.LHC Division.

EAB May 2003 6

Collaboration with Support GroupsCollaboration with Support Groups

Purchasing Group;Purchasing Group;

Electronics Pool;Electronics Pool;

Microelectronics group;Microelectronics group;

Central workshop;Central workshop;

Metallurgy section;Metallurgy section;

TIS Division;TIS Division;

Legal service etc…Legal service etc…

EAB May 2003 7

What can the Stores do?What can the Stores do?

Give a commercial, legal, administrative, Give a commercial, legal, administrative, logistical support and follow up.logistical support and follow up. Advantages:

Centralize the purchases;Centralize the purchases;

Optimize prices and commercial conditions;Optimize prices and commercial conditions;

Take care of the commercial, legal, administrative follow Take care of the commercial, legal, administrative follow up;up;

Provide a stock if required;Provide a stock if required;

Coordinate the requests from different Users, follow up of Coordinate the requests from different Users, follow up of eventual allocations;eventual allocations;

Be able to invoice automatically;Be able to invoice automatically;

Provide technical information via the Stores’ catalogue.Provide technical information via the Stores’ catalogue.

EVEN IF THE STORES CAN’T ACT AS A BANKEVEN IF THE STORES CAN’T ACT AS A BANK

EAB May 2003 8

Electronics – STM contractElectronics – STM contractObjective: Negotiate the supply of ST regulators for the LHC and LHC experiments . Contract value: 4 MCHF. Collaboration with EP-MIC Group.Collaboration with EP-MIC Group. Stores’ support is given for:

Negotiating the contract;Negotiating the contract;Preparing the FC document;Preparing the FC document;Collecting requests from Users;Collecting requests from Users;Managing the stock;Managing the stock;Follow up of the execution of the contract;Follow up of the execution of the contract;Follow up of deliveries;Follow up of deliveries;Feed back given to Users. Feed back given to Users.

EAB May 2003 9

Electronics - ADI contractElectronics - ADI contractObjective: Negotiate for the LHC experiments the supply of AD converters. Contract value 2.5 MUSD. Stores’ support is given for:

Negotiating the contract;Negotiating the contract;

Collecting requests from Users;Collecting requests from Users;

Managing the stock;Managing the stock;

Re-export regulators to outside Institutes;Re-export regulators to outside Institutes;

Follow up of the execution of the contract;Follow up of the execution of the contract;

Follow up of deliveries;Follow up of deliveries;

Feed back given to Users;Feed back given to Users;

Verification that all export procedures are followed. Verification that all export procedures are followed.

EAB May 2003 10

Electronics – other examples…Electronics – other examples…ELMBs;Photodiodes and Fabry-Perrot diodes (MS-3194 and MS-3196);Cables for Experiments (MS-3197);19’ inches racks (IT-3000);Various price enquiries for long lists of electronics components.

EAB May 2003 11

BUT….BUT….It seems rather surprising to have only these few It seems rather surprising to have only these few examples when we know that the purchase of series for examples when we know that the purchase of series for electronics are now required for the completion of the electronics are now required for the completion of the LHC and Experiments; LHC and Experiments;

These electronics components/systems could/should be These electronics components/systems could/should be used in many cases by several Divisions and/or used in many cases by several Divisions and/or Experiments;Experiments;

A fraction of these electronics components will be A fraction of these electronics components will be manufactured ad hoc for CERN and CERN Experiments manufactured ad hoc for CERN and CERN Experiments purpose, it should be difficult to find them on the purpose, it should be difficult to find them on the market or with a very long delivery time and a cycle life market or with a very long delivery time and a cycle life rather short; rather short;

In this perspective the Stores could have a real added In this perspective the Stores could have a real added value.value.

EAB May 2003 12

Improvements?Improvements?

How the Stores could be involved more easily in new projects?

Via an electronics working group?Via an electronics working group?

With closer contacts with EP technical support groups?With closer contacts with EP technical support groups?

In participating on a regular basis to some electronics In participating on a regular basis to some electronics committees?committees?

In establishing via EAB or LECC a list of items to be In establishing via EAB or LECC a list of items to be

standardized?standardized?

EAB May 2003 13

Collaboration with other EP Support Groups Collaboration with other EP Support Groups

Technical support and follow up with suppliers and Technical support and follow up with suppliers and Users for products which are not yet technically stable Users for products which are not yet technically stable done by EP Support Groups;done by EP Support Groups;

Stores are, at this stage, not taking care of rentals, Stores are, at this stage, not taking care of rentals, even if they provide the tool (BAAN).even if they provide the tool (BAAN).

EAB May 2003 14

More information on the webhttp://service-logistics.web.cern.ch/service-logistics/

More information on the webhttp://service-logistics.web.cern.ch/service-logistics/

EAB May 2003 15

More information on the webhttp://service-logistics.web.cern.ch/service-logistics/

More information on the webhttp://service-logistics.web.cern.ch/service-logistics/

EAB May 2003 16

Stores pricing policyStores pricing policy

Prices mentioned in the catalogue are for small quantities.The objective of the Stores pricing policy is to cover the industrial services costs related to Stores operations.For specific projects depending on:

The project amount;The project amount;

The level of stock required;The level of stock required;

The coordination requested;The coordination requested;

The exchange rates risk;The exchange rates risk;

The transport costs;The transport costs;

The technical follow up required;The technical follow up required;

The extra cost shall vary between 2 and 5% to cover the 2 MCHF annual Stores’ operations costs.