ELIGIBILITY

Applications Requirements• New Every Year• Applications• Eligibility Guidance

• Process within 10 working days• Complete bottom of applications

OR• Batch print out & sign daily

electronically processed

Receiving Applications• Last year benefits covers 1st 30 operating days

• Students must have a new application or documentation on file for the new School Year– Paper Applications– Direct Certification– Homeless– Migrant

Eligibility Activity• Work as a group at your table.• What is your eligibility determination based on

the scenario?• What documentation needs to be kept on file?• Pick a group reporter– Report back by • Reading the scenario• What was your determination• How will you document the eligibility

determination

Eligibility Documentation for the CRE

1. Be sure all students on the Benefit Roster have correctly determined eligibility!

2. Be sure you have documentation for eligibility for every student receiving benefits!

3. Match Benefit Roster with Point of Service Roster!

DIRECT CERTIFICATIONhttps://district.ode.state.or.us

Available 24/7, Update weekly

Sponsors retrieve files @ least3 times per year• Beginning of School Year• November• February

•Send out “Direct Certification Eligibility Notification letter” using address on DC file only.

•Household has the right to decline benefits.

ODE Supported On-line Applicationhttps://district.ode.state.or.us/apps/frlapp/default.aspx

Categorical Eligibility• Use Quick Reference for correct

case numbers for SNAP and TANF• Cannot accept –

-Oregon Trail Card Number 16 # long

-Oregon Medical Card Number 2 alpha + 5 # + 1 alpha

Foster Children

• Categorically eligible for Free

•Monthly foster payment is not considered income

•No longer consider a household of 1, part of the household on the application

NEW!NEW

Temporary Approval – Zero Income

Follow up required within 45 Calendar Days (note on application contact, initial & date)

Then sponsor has a choice:Follow-up again in 45 calendar days

ORExtend eligibility for the rest of the school year

Eligibility Notification

All households must be notified of their eligibility status• Approved - In writing or orally• DC eligibility letter differs from regular eligibility

notification letter

• Denied Benefits - written notification required

• With the Reason• Right to Appeal• May re-apply

Where to go:

Eligibility Guidance Manual

http://www.ode.state.or.us/search/page/?id=3316

CONFIDENTIALITYDisclosure of Eligibility Information

Sharing student eligibility & status without written consent

• National Assessment of Educational Progress (NAEP)

• No Child Left Behind (NCLB)• Title 1• Oregon Advanced Placement Test Fee Program• Oregon Senate Bill 300

Do NOT Release Student Name & Status without written

parent/guardian consent

• Athletics• Other programs that reduce fees• Local churches or charitable organizations