eliminate the chaos: myth #3 to avoid in your ehr migration

Copyright © 2014 Boston Software Systems 1www.bostonsoftwaresystems.com

Healthcare Automation – Revolutionizing How You Work.

Eliminate the Chaos in Your EHR Migration: Myth #3: “Manual data entry is good training for your staff.”

Copyright © 2014 Boston Software Systems 2

EHR Migration Challenges

The massive undertaking of a migration presents challenges to:• Hospital operations• Clinical staff workflow• Processes for clinicians to document care• Maintaining a healthy revenue cycle


Requirements for migration

A close working relationship with:• Multiple departments and clinical

stakeholders• Your EHR vendor• Internal resources• Third party consultants• Interface and archive vendors


The Five Myths to Avoid

1. “Don’t move legacy data – start new in our system.”

2. “We’ll handle moving all your data with interfaces.”

3. “Manual data entry is good training for your staff.”

4. “All the data that is moved will be accurate.”5. “In the end you will have the advantage of a

single system.”


Dangers of believing the 5 Myths

• Your migration will cost more• Your migration will take longer than expected• Your migration will cause chaos within your

organization


Myth #3: “Manual data entry is good training for your staff.”


Cost of manual data entry

• Staff: $35/hour plus work not completed • Temporary help: $85/hour plus training• Inaccuracy rates as high as 27%• Longer timelines


Thinking through the decision

• Sensitive, critical patient data will be moved – for a training exercise?

• Do temporary workers need this training?• Typical volumes exceed tens of thousands of

records• Doesn’t your staff have more productive

things to do?


Downstream Issues

• Missing data from patient’s history• Results of inaccurate data:

Potential patient safety issues Clinicians distrust the new system


True story

“Wake Forest Baptist cited $8 million in “other Epic-related

implementation expense” that it listed among “business-cycle

disruptions (that) have had a greater-than-anticipated impact on

volumes and productivity.” Also listed was $26.6 million in lost margin

“due to interim volume disruptions during initial go-live and post go-

live optimization.”

The Winston-Salem Journal


Boston Software Systems

• Has created order from chaos for thousands of customers

• Automation platform, Boston WorkStation is the proven solution for fast and accurate data migration

• Works within your time, safety and cost constraints


Boston WorkStation

• Performs just as a person would• Many times faster than a person could• With 100% accuracy• With no additional staffing• Easily fits in your migration budget


Boston WorkStation

• Eliminates the concern over data quality• Eliminates the expense of additional staffing• Eliminates the burden and risk of having

clinical staff search in multiple systems or capture information at admission

• Standardizes the migration process• Keeps the migration on time, under budget• Aides in the adoption of the new system


Learn More

• Read the complete white paper: Eliminate the Chaos – Five Myths to Avoid in Your EHR Migration

• Visit www.slideshare.net/bossoftsys to view presentations on each of the five myths to avoid in your EHR migration

http://www.bostonsoftwaresystems.com/Resource-Center/Whitepapers/Eliminate-the-Chaos-in-Your-EHR-Migration



http://www.slideshare.net/bossoftsys


For more information

• www.bostonsoftwaresystems.com• 866 653 5105• [email protected]

http://www.bostonsoftwaresystems.com/