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eLodgement of WAPC Applications

User Guide eLodgement Portal v4 of 72

Introduction

The Department of Planning has created an eLodgement Portal for the electronic lodgement (eLodgement) of the following applications for determination by the Western Australian Planning Commission (WAPC):

• Freehold or survey strata subdivision / amalgamation applications

• Amendment applications to previous undetermined subdivision / amalgamation applications

• Reconsideration of determined subdivision / amalgamation applications

• Structure Plan / Activity Centre Plan applications, including: o Preliminary advice request (Local Governments and Proponents) o Advertising notification (Local Governments only) o Determination (Local Governments only) o Modification (Local Governments and Proponents) o Amendment (Local Governments only) o Extension of approval (Local Governments only) o Further information (Local Governments only)

Applicants of subdivision applications are able to register, upload their documentation, pay online (where applicable), submit their applications’ required details and track their applications’ statuses and progress via the new eLodgement site.

Proponents of structure plans may also register and submit preliminary advice applications to Departmental planners via the structure plan option of Preliminary Advice Request .

Local Governments (as well as also being able to register and submit subdivision applications), may also lodge structure plan applications of all structure plan application types (as above).

User Guide eLodgement of Subdivision,

Structure Plan and, Activity Centre Plan Applications



Document Contents

REGISTRATION AND LOGIN ................................................................................................. 7

REGISTRATION ....................................................................................................................... 8 LOGGING IN ............................................................................................................................ 9

ADDING ANOTHER STAFF MEMBER AS A CONTACT ..................................................... 11

LODGING A SUBDIVISION / AMALGAMATION APPLICATION ........................................ 12 NAVIGATION ................................................................................................................... 15 STANDARDS FOR ENTERING DATA ................................................................................... 16 ENTERING APPLICATION INFORMATION............................................................................. 17 APPLICANT DETAILS ........................................................................................................ 20 CERTIFICATE OF TITLE DETAILS ....................................................................................... 21 LANDOWNER NAME AND ADDRESS DETAILS ..................................................................... 25 SUBDIVISION DETAILS ..................................................................................................... 26 CHECKLIST ..................................................................................................................... 28 ATTACHMENTS UPLOAD .................................................................................................. 29 ATTACHMENTS................................................................................................................ 30 CONFIRMATION ............................................................................................................... 32 FEE & PAYMENT ............................................................................................................. 33

VIEW AND PRINT YOUR SUBMITTED APPLICATIONS .................................................... 38

SUBMITTING FURTHER DOCUMENTATION ...................................................................... 39 COPYING A PREVIOUSLY SUBMITTED APPLICATION .................................................... 40

EDITING A DRAFT APPLICATION ....................................................................................... 41

LODGING AN AMENDED PLAN APPLICATION ................................................................. 42

LODGING A RECONSIDERATION APPLICATION ............................................................. 43 ATTACHMENTS................................................................................................................ 45

DISPLAYING APPLICATION PROGRESS REPORTS ........................................................ 45 LODGING A STRUCTURE PLAN / ACTIVITY CENTRE PLAN ........................................... 47

PRELIMINARY ADVICE (AVAILABLE TO LOCAL GOVERNMENTS AND PROPONENTS) ............... 48 ADVERTISING NOTIFICATION (AVAILABLE TO LOCAL GOVERNMENTS ONLY) ......................... 50 DETERMINATION (AVAILABLE TO LOCAL GOVERNMENTS ONLY) .......................................... 57 MODIFICATION SUBMISSION (AVAILABLE TO LOCAL GOVERNMENTS AND PROPONENTS) ...... 60 AMENDMENT (AVAILABLE TO LOCAL GOVERNMENTS ONLY) ............................................... 65 EXTENSION OF THE PERIOD OF APPROVAL SUBMISSION (AVAILABLE TO LOCAL

GOVERNMENTS ONLY) .......................................................................................... 68 FURTHER INFORMATION SUBMISSION (AVAILABLE TO LOCAL GOVERNMENTS ONLY) ........... 69

CONTACT INFORMATION .................................................................................................... 72



Getting Started

The following browsers are recommended:

• Internet Explorer 10.0 * and above • Microsoft Edge • Mozilla Firefox (latest version) • Safari for Windows (latest version) • Google Chrome (latest version)

* If you are using a version of Internet Explorer lower than v10, you may experience display and performance problems. The Department strongly recommends that, to fully experience the supported functionality of this website, you consider upgrading your browser to, at least, version 10 of I.E.

The eLodgement Portal can be accessed by the following:

1. Go to the website of the Department of Planning and click the ePlan icon on the main page (Figure A):

Figure A

2. Select the service you require: Subdivision (including Amalgamation)

• online lodgement of reconsiderations of WAPC decisions on freehold or survey strata subdivision and amalgamations applications (including an online payment process)

• online lodgement of freehold or survey strata subdivision and amalgamations applications (including an online payment process)

• online lodgement of applications for endorsement of deposited plans, survey-strata plans or strata plans applications (including an online payment process)

• online lodgement of amended plans for freehold or survey strata subdivision and amalgamations applications (including an online payment process)

• online application progress report.



Deposited Plans

• online lodgement of structure plans by Local Government (19th October 2015) • online lodgement of structure plan pre-lodgement (preliminary advice) by

proponent of Local Government (19th October 2015) Structure Plans

• online lodgement of structure plans by Local Government (19th October 2015) • online lodgement of structure plan pre-lodgement (preliminary advice) by

proponent of Local Government (19th October 2015) • online application progress report.



If you encounter any issues please use the Report a Problem page (Figure C). This will open the page as defined in Figure D. Please fill out the required information as displayed.

Figure C



..Continued

..Continued



Figure D

Or, alternatively, email us at:

[email protected]

This mailbox is monitored regularly and the Department’s ePlan Administrator will respond to your enquiry directly or refer your request to the appropriate departmental officer for their attention and response.

The issues you raise are appreciated as your comments will contribute to the improvement of our eLodgement Portal.

Registration and Login To get started, login by clicking Login or Register at the top right of the screen (Figure 1).

Figure 1

mailto:[email protected]



Registration

At the login screen, select the “Register” option (Figure 1A below).

To register with the Department’s eLodgement process, you will need to provide a valid email address and a password of at least 8 characters (including at least one capital letter, at least one number and at least one special character – e.g. One of the following !@#$%^&*).

Your login details use the following format:

Username: (an email address) e.g. “[email protected]”

Password: xxxxxxxxx

You can register as an Individual or a Company / local government / agency.

Follow the instructions for registration (Figure 1B) after choosing one of the above.

Figure 1A



Figure 1B

Logging In

When your details have been registered with the department, enter your login details and password.

Tick the “Keep me signed in” checkbox and you will not have to login again the next time you come back to the eLodgement portal on the same computer, even if you have closed down the web browser (Figure 2).



Click Login.

Figure 2

If you forget your password, there is a Forgotten my password link that will send you a notification email with a link to take you to a Password reset page on the eLodgement portal.

On Login, the main menu is displayed (Figure 3). A welcome message will appear the first time you login.

Figure 3



At any time you have the ability to change your password. Click on the person symbol (Figure 3a) in the main menu. Select Password Reset link to access the Password Reset page. (Figure 3b).

Figure 3a

Figure 3b

Adding another staff member as a contact

If you would like to add another staff member as a contact under your company / organisation name, select the option Edit Company Profile (Figure 3c) from the login menu.



Figure 3c

The details for entering will be displayed (Figure 3d) - Edit Company Profile.

Select Add New Company Contact

Figure 3d

Follow the instructions on the next form displayed (Add New Company Contact).

Lodging a Subdivision / Amalgamation Application

To lodge a new application click on the Lodge a new Application link in the menu bar (Figure 4).



Figure 4

For subdivision application lodgement (Figure 5)

Figure 5

Click SUBDIVISION.

Three options will be displayed (Figure 5a).

Figure 5a

Click SUBDIVISION (in yellow Figure 5a above).

The following are the steps to submit a subdivision / amalgamation application.

• Application Type (Subdivision / Amalgamation) • Application Information • Applicant Details • Certificate of Title Details • Subdivision Details • Confirmation • Fee & Payment

Each step is shown the in the left hand menu. As you progress through the application, you can click on a previous step in the menu and amend details. (Figure 6).



Figure 6

A consent notice and important information for applicants are initially displayed. Please read and click the I Agree button (as below) if you wish to proceed.



Navigation

As you progress through the application, the buttons Save and/or Next will be visible. When the Next button is active it will be highlighted (Figure 6a). When inactive it will be grey (Figure 6b), which indicates the process requires you to first Save your work (Figure 6c).

You can return to the previous page when Previous is active (Figure 6d) or use the menu above (Figure 6).

On clicking the Save or Next, the application is saved as a Draft.

Figure 6a Figure 6b Figure 6c Figure 6d



You are able to select a draft application and continue to work on it. See the section: Editing a Draft Application below.

Standards for Entering Data

Standards for entering data and assisting you throughout the application are as follows:

• The * symbol indicates the field is mandatory (Figure 6e).

Figure 6e

• The symbol at the end of a field gives help information pertaining to that field (Figure 6f).

Figure 6f

• There are validations that occur on the fields of the screen. In the case of incorrect details (or mandatory data left blank), error text will be highlighted against the field to indicate the required response (Figure 6g) or an error message will be displayed (e.g. Figure 6h).

Figure 6g

Figure 6h



• Where successful data entry is completed, you will receive notification of such (e.g.

Figure 6i).

Figure 6i

• A warning banner (e.g. Figure 6j) will appear where required to prompt you for mandatory information/action.

Figure 6j

• This user guide is available from the eLodgement home page to assist you with entering data and uploading attachments (where relevant).

Figure 6k

Entering Application Information

Enter application details into the given fields (Figure 7).



Figure 7

Select the Subdivision Type required (Subdivision / Amalgamation).

The data item Your Reference refers to the reference you choose for your application.

Location of Subject Property should be entered as (for example): Lot 20 Smith St, Bayswater.

All applications must:

• identify a primary applicant (who is the primary contact for all correspondence regarding the application’s progress) and

• have consent from all landowners.

Details about the Land (such as number of proposed lots and number of fee exempt lots) will be used in the automated fee calculation process below (Figure 8), which conforms to the current fee schedule.



Figure 8

The entering of information related to proposed use, lots size and number of lots (Figure 10) is required for statistical reporting purposes. These details support the Department in our predictions of proposed lot yield statistical analysis.

Figure 10

The number of proposed lots entered above must equal the number of number of lots which attract a fee (i.e. fee-exempt lots should be excluded from this list).

Enter the Local Government(s) to which the subject land belongs (Figure 10a).



Figure 10a

On completing the application information, click Next at the bottom right of the page.

Applicant Details

You are prompted to enter the application details (Figure 11) for the number of applicants that you entered in the Application Information screen above. If you entered 2 applicants, then you are prompted to fill out both applicants’ details.

Note: one of these must be the primary applicant.

Figure 11

If you indicate in Application information that you are the primary applicant then the Application Details will be prefilled with your registration details. In this case (where your address details are presumed correct), click Save, then Next.

If you wish to change your registration details, then click on the person symbol in the main menu. Select Edit Company Profile menu, then Edit Company Details link. (Figure 12).

Note: you can also add additional company contacts and change who is the primary contact.



Figure 12

The email address entered for the applicant is important. On submission the applicant is sent, via email, a generated PDF document of the application information entered and a payment receipt (see below).

Certificate of Title Details

At the top of the Certificate of Title Details screen, the number of lot details you are to enter is displayed. (The number is derived from the Number of Current lots on the land field that you entered in the Application Information screen above).

Click the Add current Record of Certificate of Title (CoT) link (Figure 13).

In the case of Crown Land where you have a Reserve Number, click on: Add Lot (Lot or Reserve No.) link (Figure 13).



Figure 13

Enter the Number of Landowners and Lot Details from the Certificate of Title (Figure 14).

Note: The reserve number (Figure 14) is required where a reserve number appears on a certificate of title.



Figure 14

You can edit or remove lot details as required (Figure 15a).

Figure 15a

The next step is to add the Land Owners Consent.

Click on the Add/Edit Landowner Consent link (Figure 15b).



Figure 15b

On selecting the Landowner type the appropriate fields will be displayed (Figure 16a).

The option to Copy Landowner details is applicable after the first landowner’s details have been entered where a previously entered (for this application) landowner’s details are required to be copied.

Figure 16a

Possible options for Landowner type are:

• Prospective Purchaser - Private • Prospective Purchaser - Company • Sole Company • Company



• Strata Company • Registered Proprietor/s • Joint Tenant Survivor • Executor Deceased Estate • Government Agency/Authority • The Crown • The Applicant • Liquidator/Administrator

Landowner Name and Address Details

After selecting Landowner Type (above), you will need to enter the Landowner name and address details (Figures 16b & 16c).

Figure 16b

Select whether the Landowner's address is an Australian address (or PO Box), or a Non-Australian address (below). You will need to enter the Australian address OR non-Australian address details, respective to your choice.



Figure 16c

When the landowner details have been entered, you will see a tick in the Consent column on the Certificate of Title Details screen (Figure 17).

Figure 17

Correcting details can occur by the Edit Lot, Remove Lot and Add/Edit consent menus.

Click Next.

Subdivision Details

Answer the questions on the Subdivision Details screen (Figure 18a).



If you checked Yes to the contaminated sites questions (Figure 18a), you will need to complete the section below (Figure 18b).

Figure 18a



Figure 18b

If you checked Yes to the existing dwellings question in the Application Information (Figure 18c) you will need to complete the section (Figure 18d) below.

Figure 18c

Figure 18d

After all subdivision details have been entered, click Next

Checklist

Check your subdivision plan against the Subdivision Plan Checklist (Figure 19a).



Figure 19a

Attachments Upload

Upload all the attachments necessary for your application (Figure 19b).

To exclude an attachment, uncheck the attachment option as required.

To add further documents of a given type click the Add icon (highlighted in figure 19b).



Figure 19b

Attachments

Certificate of Title

Upload the Certificate(s) of Title pertaining to the subject land.

Declaration of Consent

Possible attachments for Declaration of Consent are:

• Authorised Letter of Consent • Change of name documents • Company search from ASIC • Contract of sale provision • Death Certificate of grant of probate • Enduring Power of Attorney • Form 505 from ASIC - external administration • Strata Company minutes or delegation • Transfer of Land Registration • Other documentation of consent

Liveable Neighbourhoods

Possible attachments for Liveable Neighbourhoods are:

• Liveable Neighbourhoods Compliance Statement



• Supporting documentation and others

Contaminated Sites

Possible attachments for Contaminated Sites are:

• Basic Summary of Records • Contamination Activity Report • Letter from DER • Other

Acid Sulfate Soil

Possible attachments for Acid Sulfate Soil are:

• Acid Sulfate Soils Investigation Report • Acid Sulfate Soils Management Plan

Subdivision Plan / Other documents

Possible attachments for Subdivision Plan / Other documents are:

• Subdivision Plan • Subdivision Report(s) / Letter(s) • Acid sulphate soil investigation report / Management Plan • Basic Summary of Records (BSR) • Contamination Activity Report • Correspondence from other authorities • Fire Management Plan (if applicable) • Liveable Neighbourhoods compliance statement • Other supporting plans / documentation

When all attachments have been uploaded, click Save then Click Next.

The eLodgement Portal will generate a PDF document that summarizes the details that you have entered (Figure 20). Please check the details and, if correct, click Continue with application.



Figure 20

If you would like to correct any details prior to submitting the application to the department, then you can click on the appropriate screen and change the details (Figure 21).

Confirmation

To proceed, tick the Confirmation questions and click Continue (Figure 21).



Figure 21

Fee & Payment

The last step is the Fee Payments screen (Figure 22). Details are displayed on the amount calculated and how it was calculated. Select your Payment Option.

Figure 22

The possible options are:

• Pay by Card • Pay by Cheque • Pay by Anyone

• Select the Pay by Cheque option and click Submit (Figure 23a).

• Select the Pay by Card option, enter Debit/Credit card details and click Submit (Figure 23b).

• Select the Pay by Anyone option (Figure 23c).

o Enter the name of the payer



o Enter the payer’s email address o Check the box (I agree) to acknowledge the payment receipt condition

And click Submit (Figure 23c).

An email will be sent to the payer (Figure 23d) and the options of Pay by Card or Pay By Cheque will be available to them if they follow the link to the payment page.

Note: This transfers responsibility for payment to the nominated payer. The department will wait receipt of payment from the nominated payer before conforming the application.

Figure 23a

Figure 23b



Figure 23c

Figure 23d

An Application Submitted message will be displayed (Figure 24a).



Figure 24a

All applicants will be emailed (Figure 24b and 24c) the generated PDF containing the application details you entered and a remittance advice (Figure 24d) regarding the payment.

If the “Pay by Anyone” option was chosen, the payer will receive a request to pay (Figure 24e) and will be required to follow the link identified within the email notification to pay by cheque or credit card.

Figure 24b



Figure 24c

Figure 24d



Figure 24e

View and Print your Submitted Applications

To view your submitted applications click on the My Applications link and SUBMITTED in the menu bar (Figure 25).

Figure 25

You can search for your submitted application by the search box.

Search by

• Lodgement ID



• Your Reference • Local Government (LG)

Click on your submitted application and select VIEW APPLICATION (Figure 26a). The generated PDF document, that summarizes the applications details, can be viewed, printed or saved.

Figure 26a

Submitting further documentation

If you need to formally send further information to the Commission regarding a submitted application, click on your submitted application and select SUBMIT FURTHER DOCUMENTATION (Figure 26b). Fill in the further details (Figure 26c).

Figure 26b



Figure 26c

Copying a Previously Submitted Application

To copy an application (to create a new draft application), go to Submitted applications, select the application to be copied and click COPY APPLICATION (Figure 26d).

This will copy the details of the application selected and create a draft application ready for editing.

Figure 26d



Editing a Draft Application

To continue editing your draft applications (not yet submitted to the Department) click on the My Applications link and DRAFT in the menu bar (Figure 27).

Figure 27

Click on your Draft application and select EDIT (Figure 28).

You can also delete discarded draft applications.

Figure 28



Lodging an Amended Plan Application

When a previously submitted application (that has not yet been determined by the WAPC), requires a plan amendment, select the submitted application to be amended and select AMENDED PLAN APPLICATION (Figure 29a).

Alternatively, select AMENDED PLAN from the new Application menu bar (Figure 29b) then enter the Lodgement ID and WAPC Reference Number (Figure 29c).

All application details of the select application will be copied and the new amended plan application will be opened for edit (Figure 30).

Figure 29a

Figure 29b

Figure 29c



Figure 30

From this point, the details required will follow the same process as lodging a subdivision / amalgamation application (defined above).

Lodging a Reconsideration Application

When a previously submitted application (that has been determined by the WAPC), and you dispute the decision and request that the WAPC reconsider its decision, select the determined application to be reconsidered and select SUBMIT FOR RECONSIDERATION (Figure 31a).

Figure 31a

Alternatively, select RECONSIDERATION from the new Application menu bar (Figure 31b) then enter the Lodgement ID and WAPC Reference Number (Figure 31c).

Figure 31b



Figure 31c

Enter the reconsideration application details (Figure 31d) and click Next.

Figure 31d



Attachments

• Consent to Apply (Mandatory)

Registered proprietors (landowner/s) or the authorised agent’s details must be provided. If there are more than two landowners, please provide all relevant information. Signature/s must be provided by all registered proprietors or by an authorised agent. Alternatively, a letter of consent can be provided, which is to be signed by all registered proprietors or by the appropriate agent/s.

• Other Attachments You may upload any other attachments to support your application for reconsideration.

Displaying application progress reports

To display a progress report, select the application required (from your list of applications submitted) the select “VIEW REPORT PROGRESS” (Figure 32).

Figure 32

The progress report for the application selected will be displayed (Figure 33).



Figure 33



Lodging a Structure Plan / Activity Centre Plan

Since 19 October 2015, local governments can submit structure plan or activity plan applications to the WAPC via this service.

Also, proponents, e.g. landowner, consultant or a local government, of a Structure Plan or Activity Centre proposal will be able to submit an online pre-lodgement Structure Plan enquiry (defined as Preliminary Advice in the system) to the Department of Planning . This communication may assist the proponent and the Department in deliberations of the proposal which may (at a later date) be submitted to the WAPC for determination in accordance with the Planning and Development (Local Planning Schemes) Regulations 2015.

Below is the guide for

• Sending pre-lodgement enquiry to the Department of Planning. • Submitting a structure plan / activity centre plan to the WAPC

To start, select Structure Plan from the list of application options in the eLodgement portal (Figure 34) highlighted below.

Note: This option also includes Activity Centre plan applications.

For further information on the new PLANNING AND DEVELOPMENT (LOCAL PLANNING SCHEMES) REGULATIONS 2015 which manages structure plans and activity centres processing, please go to: http://www.slp.wa.gov.au/gazette/gazette.nsf/searchgazette/884BF9772AF99DA348257EAE001080AC/$file/Gg132.pdf

Please Note: The processes defined below apply to both structure plans AND activity centre plans such that: Where a structure plan process is defined in this document, it also defines the identical processes for Activity Centre Plans.

Figure 34

http://www.slp.wa.gov.au/gazette/gazette.nsf/searchgazette/884BF9772AF99DA348257EAE001080AC/$file/Gg132.pdf

http://www.slp.wa.gov.au/gazette/gazette.nsf/searchgazette/884BF9772AF99DA348257EAE001080AC/$file/Gg132.pdf



For local governments, on selection of Structure Plan, select the type of application (Structure Plan Purpose) being submitted (Figure 35) from the options below:

• Preliminary advice (Local Governments and proponents) • Advertising notification (Local Governments only) • Determination (Local Governments only) • Modification to structure plans - prior to determination - (Local Governments)

(Please Note: This option is to also be available to proponents from February 2016) • Amendment (Local Governments only) • Extension of approval (Local Governments only) • Further information (Local Governments only)

For (non-local government) proponents, Structure Plan selection will take you to Preliminary Advice, (figure 36 below).

Figure 35

Preliminary advice (Available to Local Governments and proponents)

May be used by local governments and proponents.

This is also known as pre-lodgement consultation and is chiefly designed for proponents of structure plans to lodge details of a prospective structure plan with the WAPC (usually prior to the formal submission of a structure plan to clearly define the matters to be addressed and the level of detail required.

A Preliminary Advice submission (or pre-lodgement consultation) will assist in determining the scope of investigations to be undertaken along with the content and format and the required technical documentation.

Enter information details required (Figure 36) below,

• Title / Your Reference • Local government where the subject land is located • Description (a brief description of the structure plan enquiry) • Enter all attachments required (Figure 36a). A list of likely attachments is provided,

however, others can be included by using Other Supporting plans / documentation.

You can add as many documents as required.

Press Save.



When you have uploaded all documents, press Submit.

You will receive the message (Figure 36b) to advise that your submission has been received.

You will also receive an email (along with a summary document of your submission) for your records confirming that the department has received your submission.

Figure 36



Figure 36a

Figure 36b

Advertising notification (Available to Local Governments only)

This is a 3 step process, requiring:

• Application information • Proponent details • Attachments

There are three reasons for advertising notification being submitted to the Commission, being Advertising Notification for:

• New Structure Plan • Modification of a Structure Plan (prior to determination as requested by the

Commission through the determination process - (see Schedule 2, Part 4, clause 22 (1)(b) of the New Local Planning Scheme Deemed Provisions or - for Activity Centres - Schedule 4, Part 5 clause 38(1)(b) )

• Amendment of an existing Structure Plan - (see Schedule 2, Part 4, clause 29 or - for Activity Centre Plans - Schedule 4, Part 5 clause 45 )

See Figure 36a below.



If you choose an Advertising Notification for a Modification or Amendment, you will need to include the WAPC Reference Number to continue (see Figure 36b below).

Figure 36a

Figure 36b

For all Advertising Notification types, start entering details of the advertising notification of a Structure Plan proposal (Application information) (Figure 36c onwards).

Figure 36c (continued next page)



Figure 36d

Once submitted you will receive an acknowledgement email confirming your information has been submitted and you will be provided with a lodgement ID reference number which can be used when



contacting the Department. A planning officer from the Department will be in contact once the information you have submitted has been reviewed.

Application Information

• Local Government reference number (Mandatory) – The local government’s reference number of the structure plan / activity centre proposal.

• Structure Plan type (Mandatory) o Activity Centre o Structure Plan

• Local Government structure Plan number (as advertised) (Mandatory) – The local government’s structure plan / activity centre number.

• Structure Plan name • Structure Plan address (Mandatory) – Specify lot number and street names or

certificate of title details for all lots. • Related Lodgement ID of preliminary advice submission (Optional) – Enter

Preliminary advice lodgement numbers (if any) which refer, or are related to, this application.

• Advertise start date (Mandatory) – Select the proposed start date of the advertising period from the calendar provided.

• Advertise end date (Mandatory) – Select the proposed end date of the advertising period from the calendar provided.

• Period of advertising (Mandatory) – This field will be calculated from the start and end dates provided above.

After the above details have been entered, click Next to continue.

Figure 37a



Figure 37b

Applicant Details

Enter the Applicant(s) details (Figure 38) below, then click Save and Next



Figure 38

Select whether the applicant's address is an Australian address (or PO Box), or a non-Australian address (below). You will need to enter the Australian address OR non-Australian address details, respective to your choice.



Attachments

Enter required attachments (Figure 39) then click Save and Submit.

Figure 39

Acknowledgement of your application will be displayed (figure 39a) below.

Figure 39a

Once submitted you will receive an acknowledgement email confirming your information has been lodged and you will be provided with a lodgement ID reference number which can be used when contacting the Department.



Determination (Available to Local Governments only) (Please Note: This option is to also be available to proponents from February 2016)

Select Determination as the type of application being submitted (under Structure Plan purpose) from the options available (Figure 35).

Enter the Lodgement ID (Figure 40) of the previously lodged (and related) advertised plan (if any - if not choose Not Available from the list) and then click the arrow to proceed.

Figure 40

Enter Application details (Figure 41) then Next to add the applicant(s) details (Figure 42).

When applicant(s) details have been entered, select Save then Next.

Add attachments as required (Figure 43).



Continued from previous page...

Figure 41



Figure 42



Figure 43

Modification submission (Available to Local Governments and proponents)

When a modification(s) to a structure plan is required by the WAPC (as a precursor to an outcome of the decision process – Approved / Refused - by the WAPC) the local government (on behalf of the proponent who prepared the structure plan) or the proponent is required to submit the modified documents to the WAPC for approval.

To submit a modified structure plan select Modification from the options available (Figure 35).

Enter the Lodgement ID and WAPC Reference Number (Figure 44) of the previously lodged and progressed application and click Submit.



Figure 44

Enter details for Modifications Required (Figure 45) and then click Next.

Enter Applicant Details (Figure 46) then click Save.

Enter Additional Applicants (if any). Click Save then Next.

Enter Attachments (Figure 47). Click Save then Submit.

Once all the information is submitted your application will be lodged with the Department of Planning (Figure 48).




Figure 45



Figure 46



Figure 47



Figure 48

Amendment (Available to Local Governments only)

After a structure plan has been approved by the WAPC, it may be amended by the WAPC at the request of the local government or a person who owns the land in the area covered by the plan.

To submit an application to amend an approved structure plan select Amendment from the options available (Figure 35).

Enter the WAPC Reference Number (Figure 49) of the previously approved structure plan that you are requesting amendment to and click Submit.

Enter the Amendment details (Figure 50) then select Next.

Figure 49



Figure 50

Once submitted you will receive an acknowledgement email confirming your amendment has been lodged for consideration and you will be provided with a lodgement ID reference number which can be used when contacting the Department.



Extension of the period of approval submission (Available to Local Governments only)

Generally, the approval of a structure plan has effect for a period of 10 years (see the Planning and Development (Local Planning Schemes) Regulations 2015 for exemptions). The period of approval of a structure plan can be extended by the WAPC.

To apply to extend the period of approval of a structure plan, select Extension from the application type menu, and insert the WAPC Reference Number relating to the approved structure plan (Figure 51).

Figure 51

Enter the Application details as defined below (Figure 52).

You will need to enter the applicant details (as shown in Figure 46 above) and include any attachments to support your proposal.



Figure 52

Further Information submission (Available to Local Governments only)

If a local government or proponent needs to submit further information at any stage during the WAPC’s consideration of a structure plan/activity centre plan or to support a preliminary



enquiry, this can be done by selecting the Further Information option which will display Figure 53 below.

Enter the previous Lodgement ID and press Submit.

Figure 54 will be displayed with the following fields pre-filled from the previous lodgement entered above:

• Lodgement ID • Your Reference

Enter further information:

• Notes to WAPC (mandatory) • Attachments

Figure 53

Press Submit to continue.

Note: You may also add further information by selecting SUBMIT FURTHER INFORMATION from your list of submitted applications (highlighted in red - Figure 53a) by selecting the required application from your Submitted Applications list.

Figure 53a



Figure 54



Contact Information

You should now have enough information to lodge a subdivision or amalgamation application or information relating to structure plans or activity centre plans via the Department’s eLodgement system.

When you encounter an issue with the lodgement process, please use the Report a Problem page (Figure 55).

Figure 55

Or alternatively please contact us via email at: [email protected] .

When informing us of an issue, please provide as much detail information as you can and include a screen shot (if relevant) that highlights the problem. This will assist us in more quickly identifying any underlying problem with the process or indicate to us any further information you may require.

Kind Regards

ePlan Administrator

Department of Planning | 140 William Street | Perth WA 6000 T (08) 6551 9000 | F (08) 6551 9001 E [email protected] | W www.planning.wa.gov.au

mailto:[email protected]

https://webmail.dpi.wa.gov.au/OWA/redir.aspx?C=d22o0HU04EajFj3eer5j2Jh-BS402tEIf8OMb_hBmY8R46UAKtyBp9Q7-Y5U-7_q9rVzm7eOPaI.&URL=mailto%3aePlan.Administrator%40planning.wa.gov.au

https://webmail.dpi.wa.gov.au/OWA/redir.aspx?C=d22o0HU04EajFj3eer5j2Jh-BS402tEIf8OMb_hBmY8R46UAKtyBp9Q7-Y5U-7_q9rVzm7eOPaI.&URL=http%3a%2f%2fwww.planning.wa.gov.au

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