Electronic mail (E-mail)

Contents E-mail introduction Gmail HotmailYahoo mail Zoho mail

E-MAILElectronic mail, most commonly referred to

as email or e-mail since 1993, is a

method of exchanging digital messages from an

author to one or more recipients. Email operates

across the Internet or other computer networks.

E-MAIL ADDRESS• An email address identifies

an email box to which email messages are delivered. A wide variety of formats were used in early email systems, but only a single format is used today, following the standards developed for Internet mail systems since the 1980s.

Features OF E-MAIL • Inbox• Draft• Compose• Outbox• Attachments• Signature

HOW DOES E-MAIL WORK?• The sender composes a message

using the email client on their computer.

• When the user sends the message, the email text and attachments are uploaded to the SMTP (Simple Mail Transfer Protocol) server as outgoing mail.

• All outgoing messages wait in the outgoing mail queue while the SMTP server communicates with the DNS (Domain Name Server–like a phone book for domain names and server IP addresses) to find out where the recipient’s email server is located. If the SMTP server finds the recipient’s email server,  it will transfer the message and attachments. If the recipient’s server can’t be found, the sender will get a “Mail Failure” notification in their inbox. -

Gmail is a free, advertising-supported email service provided by Google.

It became available to the general public on February 7, 2007

HOW TO CREATE A G-MAIL

ACCOUNT:

FEATURES:STORAGE:With an initial storage capacity offer of 1 GB per user, Gmail significantly increased the webmail standard for free storage from the 2 to 4 MB its competitors such as HOTMAIL offered at that time. Individual Gmail messages, including attachments, may be upto 25 MB.The Gmail interface currently supports 72 languages

You can check your Gmail through your mobile phone, or you can get notifications of new messages on your desktop. Gmail has native applications for Apple's iOS devices (including iPhone, iPad, and iPod Touch) and for Google's Android devices. All other devices must use the Gmail Mobile web interface

2 years ago, Gmail introduced the category tab feature for Inbox which helps in sorting your emails in different sections such as primary, social, promotionYour messages are automatically categorized into the following optional tabs:Primary :Messages from friends and family, as well as any other messages that don’t appear in other tabs.   Promotions :Your deals, offers, and other promotional emails.      Social :Messages from social networks, media-sharing sites, online dating services, gaming platforms, and other social websites

Undo sent emails: For a long time, Google has been experimenting with this feature in its innovative Gmail lab and finally the experiment has come out successfully, with the ‘undo sent email’, which is rolled out to be a part of Gmail forever. If you send an email to any recipient accidentally, you will now get the option ‘undo send’. However, you can avail this option between 5 to 30 seconds.

Save drafts:As you write a message, Gmail automatically saves a draft of it. This way, you can always step away from your inbox and finish a message later.Compose:This e-mail feature helps u rite a message to 1 or several people at 1 go. You can also send different files as attachments along with your main text messageSent mail:This folder gives the information of all the sent messages. Messages sent to others can be saved in the folder.Forward:Messages that u have received can b forward 2 someone u wanna share it with through dis option.

OTHER IMPORTANT FEATURES

HOTMAIL.....outlook

OUTLOOK.COM(HOTMAIL)

• Outlook.com is a free web-based email service run by Microsoft. One of the world's first webmail services, it was founded in 1996 as Hotmail

• Hotmail was acquired by Microsoft in 1997 and launched as MSN Hotmail, later rebranded to Windows Live Hotmail as part of the Windows Live suite of products.

• Outlook.com replaced Hotmail in 2013, and follows Microsoft's Metro design Language, closely mimicking the interface Microsoft Outlook.

• Existing Hotmail customers could freely upgrade to the preview version of Outlook.com and downgrade back.

Competition• In 2004, Google announced its own mail

service, Gmail. Featuring greater storage space, speed, and interface flexibility, this new competitor spurred a wave of innovation in webmail .The main industry heavyweights – Hotmail and Yahoo! Mail – introduced upgraded versions of their email services with greater speed, security, and advanced features.

Features

• Privacy: Outlook.com has promised to respect user's privacy, specifically targeting Gmail’s practices.Outlook.com does not scan emails or attachments for advertising information and personal conversations are ad-free entirely.

• Active View : allows users to interact directly with contents and functionality within their email message. a partner platform which allows contents and functionality from various websites and services

• Office Online Integration :Outlook.com integrates with Office Online to allow viewing and editing of Microsoft Word, Excel and PowerPoint documents that are attached to the email messages.

• Allows users to make a Skype video call within Outlook.com without using the Skype desktop client

• Sweep : Virtual broom which allow users to delete or move large amounts of emails into specified folders based on the sender's information.

• Aliases : Users can create additional, unique email addresses, called aliases, for their Microsoft account.

• A single-use code is a code that can be used instead of a user's password when signing into a Microsoft account.

• Security : Microsoft has a two step verification.

Protocols used

• DeltaSync : through this users could download Outlook Connector which enabled users to freely access email messages, contacts, and calendars.

• POP3:Post Office Protocol version 3 (POP3)• EAS• IMAP

FLAWS

• Popularity with spammers

• Requests for contact details

History• Yahoo! was started at Stanford university It was founded

in January 1994 by Jerry Yang and David Filo.• The yahoo.com domain was created on January 18, 1995• Yahoo Mail is a free email service offered by the American

company Yahoo. • It was launched in 1997. It was the third-largest web-

based email service with 281 million users.• RocketMail was one of the first major web • mail services which was acquired by Yahoo!• in 1997

Features of Yahoo Mail

• Free web based email• Is easy to access from any computer with internet

access• Has a pay-per option that allows you to access

additional features for a small fee• Free version offers Spam and Virus protection

• Offers a contact manager to help you keep track of your friends

Features ….

• Email storage capacity: 1 TB • Email attachment limit: 25 MB • Account expiry on inactivity: 8 months • 100 filters to automatically sort incoming

messages • Spam and virus protection.

Comparison – By Laptop Magazine

ZOHO CORPORATION

Zoho Corporation founded in 1996, is a cloud computing pioneer headquartered in Pleasanton, California, known for pioneering SAAS software as a service cloud delivery model.Zoho mail is predominantly for business purpose but can also be used for other purposes.

One highlighting feature is that it is ADD FREE….

Options

Zoho provides a wide range of options…

InboxDraftsTemplatesSentSpamTrashOutboxLabels

Out box

CALENDER

Features Organized InboxFamiliar interface Multi level folders Drag and drop Filtered viewsThreaded view Tabbed view

Multi level folders

Threaded view and multiple tabs

Advanced features

unified interface dynamic from address powerful search anti spam and anti virus instant chat templates shortcuts outbox

Dynamic from address

Advanced search

Instant chat

ConclusionSelection of email group depends on you…….Either it be Gmail, yahoo mail, hotmail or Zoho mail…All email groups have the same functionThat is sending and receiving mails …..

Which mail do u prefer???

Done by: Kundana