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Emergency Coordinator Annual Update

Welcome

Welcome to the Emergency Coordinator Annual

Training for Department Coordinators. We would

like to thank each of you on behalf of the

Environment, Health and Safety Office (EHS) and

the University for agreeing to serve as the

Emergency Coordinator. This is an important duty

that can prevent injuries or save lives in the event of

an emergency.

Main Objective

The main objective of the Emergency Coordinator is to

ensure accountability for the employees of UNC as

well as students and visitors. This is accomplished by

being prepared for the emergency before it

happens.

Emergency Coordinator

Responsibilities

The responsibilities of the Emergency Coordinator can

be broken down into two different areas:

1. Preparation Duties

2. Evacuation Duties

Preparation Duties

Departments that are interested will be responsible

for assigning Emergency Coordinators and Monitors.

These departments will also designate the area of

responsibility for each position.

Preparation Duties, con’t.

Management must choose and train Evacuation

Monitors. Coordinators can use as many monitors as

needed to cover the area for which they are

responsible.

Preparation Duties, con’t.

Compile an Emergency Information List. This

information should be helpful in the event of an

emergency:

Occupants needing assistance

List of rooms with hazardous materials

Equipment needing special attention in power

disruption

Preparation Duties, con’t.

Some one in your department should fill out an

Emergency Action Plan (EAP) for your department

by selecting this link to print. Send EHS a copy of

the EAP. Details of the plan will follow this slide.

Preparation Duties, con’t.

The Emergency Action Plan contains many different elements to assist

the coordinator and occupants in a successful and safe evacuation.

Example of the Emergency Action Plan

Directions: Each Emergency Coordinator needs to fill out the information below on the Emergency Action Plan so

Environment, Health and Safety will have the necessary information on each building to ensure the safety of occupants.

Purpose: The Emergency Action Plan is to outline a structured evacuation to ensure the safety of UNC employees,

students and visitors. The plan is intended as guidance in the management of any unusual occurrence for your building.

Occurrences could include floods, hurricanes, explosions, tornadoes, major fires, terrorism, and any event that has the

potential for mass casualties.

Date: _______________Building Name______________________ Department

Name:______________________________________ CB#__________________________________________________

Phones:_______________________________________________

Fax:__________________Email:___________________________ Emergency Coordinator:

_________________________________ Emergency Monitor:_____________________________________ Building

Manager: ______________________________________

I. Emergency Evacuation Procedures

II. Shelter in Place Procedures

III. Fire Prevention Plan

Preparation Duties, con’t.

The Emergency Action Plan contains many different elements to assist the coordinator and occupants in

a successful and safe evacuation.

Continued; Example of the Emergency Action Plan

I. Emergency Evacuation Procedures

A. When the fire alarm sounds, take the following action.

Evacuate immediately at the closest exit.

When leaving the building, close all windows and doors. This will stop the spread of fire.

If you encounter smoke, drop down to the floor and stay low until you reach the exit.

When evacuating the building, always use the stairs, never use the elevator, because power could

be lost, trapping you on the floor of the fire.

If physically impaired, know your places of refuge. Please list places of refuge for physically

impaired personnel _________________________

_______________________________________________________

Meet at designated assembly area, which should be at least 50 feet from building. Please fill in

designated assembly area(s)

_________________________________________________________

Preparation Duties, con’t.

The Emergency Action Plan contains many different elements to assist the coordinator and occupants in

a successful and safe evacuation.

Continued; Example of the Emergency Action Plan

II. Shelter in Place Procedures

Sometimes Shelter in Place is used for emergencies for weather-related incidents such as

hurricanes and tornados. Also, if there is an emergency in or near the building such as a gas leak, or active

shooter, remaining in place is safer.

1. In case of a weather-related incident, a basement is the best place to seek shelter. If there is no

basement, seek an interior hall or room away from windows.

2. Wait for signal from Emergency Coordinator to leave building.

3. List areas to be used for Shelter in Place,

Preparation Duties, con’t.

The Emergency Action Plan contains many different elements to assist the coordinator and occupants in a successful

and safe evacuation.

Continued; Example of the Emergency Action Plan

III. Fire Prevention Plan

Refer to Emergency Evacuation Plan

Refer/create own Emergency response procedures.

Know where Fire extinguishers are located through-out.

Take Fire Extinguisher training.

Provide 3’ around all electrical equipment, fire protection devices,

heating equipment including kitchen appliances.

Keep 44” clearances in all aisles to all exits at all times.

Know the Areas of Refuge and purpose.

Know secondary exit routes.

List contact names, information, and cell phones (includes Monitors)

Preparation Duties, con’t.

Designate a staging area away from the building for

assembly following evacuation. This area should be

at least fifty feet (preferably one hundred feet)

from the building if possible.

Preparation Duties, con’t.

Prepare a staff communication plan for re-entry of

building. The communication plan can use group text

messages, hand signals or an audible device.

Evacuation Duties

Ensure that monitors understand their responsibilities

during the fire alarm evacuation, so that everyone

can take care of their building & sections

automatically.

Evacuation Duties, con’t.

Sweep through assigned area on the way out of the

building. If people don't leave when asked to

evacuate, remember location so command can

handle the problem.

Evacuation Duties, con’t.

Chapel Hill Fire Department serves as Command in

the event of a fire alarm. Command will be

stationed outside of the building in a fire

department vehicle.

Evacuation Duties, con’t.

Report to command personnel with Emergency Information List. This information

would be helpful in the emergency:

1. A list of names and room numbers of building occupants, indicating

persons needing assistance in evacuating.

2. A list of rooms containing hazardous materials, including type and

potential maximum quantity on hand.

3. A list of equipment needing special attention in the event of power

disruption.

4. A list of departmental employees and applicable telephone numbers.

Conclusion

The emergency coordinator program helps to save lives

in the event of an emergency. If your building does

not have a special emergency procedure to follow

during an evacuation, copy the Fire Emergency

Procedure in the Environment, Health and Safety

Manual.

Use the forward arrow below to continue to the Post-

Test.