emily lane professional etiquette. contacting superiors networking introductions attire aspects...
TRANSCRIPT
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Emily LanePROFESSIONAL
ETIQUETTE
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Contacting Superiors
Networking
Introductions
Attire
ASPECTS OF BUSINESS ETIQUETTE
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CONTACTING SUPERIORS
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Try to have a mutual acquaintance introduce you; builds your credibility
Aim for an in-person conversation rather than email exchange
In-person is most intimate, phone is moderate, and email is least personal
Seek to build a two-way relationship, rather than just ask for things
INITIATING CONTACT
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Keep emails brief; bullets are great for busy professionals; limit formatting since many professionals read emails on Blackberries (which destroys formatting)
Proof-read messages; spelling errors are a bad fi rst impression
Be sure your contact information is included in every message
In voicemail, state your name clearly, reason for calling, what you would like the recipient to do, and how the action with benefit both parties
Send thank you notes with in 48 hours; write neatly on simple stationary, refer to specifics – an idea, conversation, or gift
EMAILS, VOICEMAILS, THANK YOU NOTES
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NETWORKING
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Shake hands fi rmly; introduce yourself to most senior person in a group
Wear nametags on the right (when you extend to shake with right hand, it’s natural to look at the right side of their body.)
Introduce your acquaintances with thoughtful details In conversation, listen more than speak; remember
and use the speaker’s name Focus on conversation; avoid wandering eyes or
looking at guests or cell phone Make a crisp but polite conclusion: “It has been a
pleasure speaking with you.”
THE BASICS
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Always show up on time, minimize distractions (computers, Blackberries)
Prepare materials beforehand
When leading a meeting: distribute an agenda, balance airtime (let everyone participate)
Conclude with clear to-dos and deadlines
MEETINGS
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Never “wing” an introduction; request a biography of the speaker before hand. Good delivery of introduction is the best way to demonstrate your respect and appreciation.
If you tailor the introduction, review it with the speaker
Avoid humor, unless you are a) funny, b) situation calls for it, c) all will be comfortable
Avoid modesty; you are the speaker’s best chance to build credibility while maintaining humility. Share all the relevant accomplishments; make the audience want to listen!
INTRODUCTIONS
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ATTIRE
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Men: Tuxedo or dark suit
Women: Formal evening dress or dressy cocktail dress
BLACK TIE
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Men: Either a tuxedo or dark suit with white shirt, conservative tie
Women: Formal evening dress or dressy cocktail dress
BLACK TIE OPTIONAL
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Men: Solid color, conservative suit and tie, dark socks, briefcase or portfolio
Women: Solid color conservative suit with coordinated blouse, moderate shoes, limited jewelry, light make-up, no perfume
BUSINESS
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Men: Khakis or slacks, seasonal sport coat or blazer, open collar shirt (polo shirts generally acceptable; blazer is generally optional)
Women: Khakis or slacks, skirt, open-collar shirt or knit shirt, nice sweater
BUSINESS CASUAL
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Men: Khakis or jeans; nice tee, polo, or casual button-down-the-front shirt
Women: Khakis or jeans; nice tee, polo, or casual button-down-the-front shirt
SPORTS CASUAL