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    USER’S 

    MANUAL

    ENTREPRENEURSHIP ENHANCEMENT SKI LLS

    PROGRAMME

    FOR INDIAN COMMUNITY

    (EMPhatIC)

    HRDF Information Technology Division

    February 2016

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    USER'S MANUAL

    TABLE OF CONTENTS 

    Page #

    1.0 GENERAL INFORMATION ............................................................................................................. 3

    1.1 Overview ................................................................................................................................... 3

    1.2 Objective ................................................................................................................................... 31.3 Target Group ............................................................................................................................. 3

    2.0 GETTING STARTED ........................................................................................................................ 4

    2.1 Open System From HRDF Portal .............................................................................................. 4

    3.0 USING THE SYSTEM .................................................................................................................. 5-12

    3.1 Logging On ............................................................................................................................... 5 3.2 Add New Class ....................................................................................................................... 5-7 3.3 Add New Trainee ................................................................................................................... 7-9 3.4 Add Session Plan .................................................................................................................. 9-11 3.5 Upload Session Plan And Invoice ........................................................................................... 11

    3.6 Submit Application.................................................................................................................. 12

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    1.0 GENERAL INFORMATION 

    1.1 Overview

    These user guide are provided as references to training providers, involved in the implementation of Entrepreneurship Skills Enhancement Programme for Indian Community (EMPhatIC) .

    1.2 Objective

    The objective of this program is to equip participants with skills and knowledge to enable them to engage in business that can help to increase the income and improve the socio- economic status. 

    1.3 Target Group

    The target audience for the training is an Indian community. The training is open for PMR or SPM school leavers and dropout students. Hence, for those interested venturing into business is also eligible to enroll for this programme with the following requirements:

      Indian and Malaysian citizen only.

      Aged between 16 to 45 years.

      Possess at least the Penilaian Menengah Rendah ( PMR ) ;

      B40 Group which is the average monthly household income of RM2, 573.00 and below. 

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    2.0 GETTING STARTED 

    2.1 Open System from HRDF Portal

    1) Login to eTRiS

    2) Go to Training Provider tab

    3) Click Emphatic to Launch

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    3.0 USING THE SYSTEM 

    3.1 Logging On

    To use this system, firstly user needs to login using their MyCoID and Password. Both of MyCoID and Password must be same as HRDF Portal system.

    3.2 Add New Class

    After successfully login, user will redirect to Emphatic system home page. This page will provide

    summary of „ EMPhatIC Program’  as at today. There are five buttons at the top of this page:

    No Buttons Functions

    1 Home Go to Emphatic Home page

    2 Help Download user guide

    3 Logout Logout from system

    4 Add Class To add new class

    5 View Class To view class status and information

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    To add new class:

    Step 1: Click „ Add Class’  button.

    Step 2: Clicking the „ Add Class’ , a new form appear  –  New Class Registration. Training Provider

    need to fill in all field in this form and after finish, click „ Register ‟ button to register this class.

    Step 3: Clicking the „ Register ‟ button, alert windows will pop up to get confirmation from TrainingProvider whether they want to register this class or not. By click „Cancel ‟, system will go back to  New Class Registration form and if click „OK’  Training Provider agreed to register this class and will  be redirect to new page called Class Information.

    Step 4: After successfully register new class, Training Provider can view their class information and status at Class Information page. There are 5 types of class status as below:

    No Status Information

    1  New Application New Application from TP (Can Edit/ Delete Class)

    2 Submit Application had been submit and waiting HRDF Officer to process

    3 Query HRDF Officer query the class application (Can Edit Class)

    4 Approved Class already been approved by HRDF Officer 5 Reject Class had been reject by HRDF Officer

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    And there are five function buttons on each application that depend on class status.

    No Buttons Functions

    1 Add Trainee Add new trainee for the class

    2 Submit Submit class application

    3 Edit Class Edit class information (Date, Training Location)

    4 Delete Class Delete class application

    5 View Trainee View list of trainee

    3.3 Add New Trainee

    After Training Provider successfully registers their class, they can add new trainee for their class with following the below steps:

    Step 1: Click „ Add Trainee’  button.

    Step 2: Upon clicking the „ Add Trainee’   button, a new form appears –  “Add New Trainee”. Training Provider need to fill in this form and after finish, click „ Next ‟ button. (*) Indicates required field and must be fill in.

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    Step 3: Clicking „ Next ‟ button, a new form appear –  Upload Form. At this page, Training Provider is requiring to upload trainee documents such as Copy of IC, Bank Account and etc. To upload new file, click „Browse‟ button then select file. Please ensure file size not more than 2MB. To add another file  just follow previous step. After finish click „Register‟ button to register this student. 

    Step 4: Clicking the „ Register ‟ button, alert windows will pop up to get confirmation from Training Provider whether they want to register this trainee or not. By click „Cancel ‟, system will go back to  New Class Registration form and if click „OK ‟ Training Provider agreed to register this trainee and will be redirect to new page –  Trainee Information.

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    Step 5: After successfully register new class, Training Provider can see their list of trainee and status

    at Trainee Information page. There are four status such as below:

    No Status Information 1 Submit New trainee had been registered and waiting for HRDF Officer to

     process 2 Query HRDF Officer query back the trainee registration (TP Can Edit

    Trainee Information) 3 Approved Trainee already been approved by HRDF Officer

    4 Reject Trainee had been reject by HRDF Officer

    3.4 Add Session Plan

    In order to submit this application, Training Provider need to Add Session Plan using this system.

    This activity can be done by following this step:

    Step 1: Click „ Add Session’  button.

    Step 2: Clicking the „ Add Session’   button, a new form appear  –   Add New Session Plan. Training

    Provider need to add their session plan by select their respective date and days. After finish click „ Add ‟ button. Repeat this step for others date until „Total Days’  equal to „ Program Period’ .

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    Step 3: After finish  provide all session date, click „Submit ‟ button.

    Step 4: Clicking the „Submit ‟ button, alert windows will pop up to get confirmation from Training Provider whether they want to submit this Session Plan or not. By click „Cancel ‟, system will go back to Add New Session Plan form while if click „OK ‟ Training Provider agreed to submit this Session Plan an