employee management c++ ssvv

7/27/2019 Employee Management C++ SSVV

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SAMPURNANAND SANSKRIT VISWAVIDYALAYAVARANASI

Sant Ravidas Bharatiya Takaniki Evam VyavasayikSiksha Sansthan

Session 2011-12

A project report

on

EMPLOYEE MANAGEMENT SYSTEM

Submitted in fulfillment for the award of the Diploma of

Post Graduate Diploma in Computer Application

(PGDCA)

Guide by Submitted By

Mr. Vijay Mani Tripathi Meena Mishra

Mr. Mohit Shukla Simi Shukla

Mr. Asha Pati Shastri Priti Singh


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Index

SL No. TOPIC

1. TITLE OF THE PROJECT

2. ACKNOWLEDGEMENT

3. INTRODUCTION

4. OBJECTIVE

5. SOFTWARE REQUIREMENT

6.HARDWARE REQUIREMENT

7. CODING

8. SCREEN SHOTS

9. CONCLUSION

10. FUTURE SCOPE & ENHANCEMENT

11. BIBLOGRAPHY


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ACKNOWLEDGEMENT

It is the matter of great satisfaction for us that we are making our project

on EMPLOYEE MANAGEMENT SYSTEM.

There were certain other people involved in this project that helped us in

completing this project on time. They provided us the kind of backing up that

one requires for successful completion of the task.

We are extremely thankful to the faculties of class who gave us a helping

hand whenever we faced any sort of difficulties during our project work. We

would like to acknowledge our parents who provided the able support in all

respects and our friends who supported us in completing our project work.

Above all, we would like to thank our project guide, Mr.Vijay Mani

Tripathi and Mr. Mohit Mishra and Mr. Asha Pati Sashtri who helped us

whenever we needed him. He provided all the information pertaining to the

project regarding database design and also kipped us in removing the

inadequacies of the project.


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Introduction

Employees are the spine of any company; their management plays a

major role in the ultimate success of the organization. In a consistent format. inall fields and sectors The revolutionary trends of computerization have reached

the peaks achieving global goals. The Employee systems getting computerized

are leading to a new and innovative way to approach to above said. With the

major organizations hosting services of EMS our project specifically aims to

the total computerization of maintain data of Employee.

Todays trend demands high rate of automation for the Employee

Management as the organizations are growing in exponential form and

maintaining employment records.

Using this software, the companies can gather, organize and manage all

information of the staff as and when required. The workforce management

requirements vary from organization to organization. So, we develop custom

employee information management software that could be the exact fit for your

companys needs

This software allows you to edit your employees, add new employees,

show list of employees and delete data of employee. Each employee in the

database is associated with a position, which you can add/edit as well.

Thanks,


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Objective

Your employees are the core of any company and the main factors in

determining a companys success or growth. This makes it very important

to invest in effective and well planned employee management system andI m going to help you choose the right employee management system for

your business that will help you createa good management system.

Quick availability of accurate information makes it easy for the headsto determine future management requirements that result in higher

productivity

Maintain the record of the tasks performed by all employees in anindividual manner, which turns helpful for the management during

their yearly or quarterly appraisals

It performs a number of functions such as employee data analysis,employee monitoring, centralized employee database, worksheet &

timesheet management, and so on.

Decrease in the overall administration and managerial cost Higher profits and reduced burdens Easy to use software that meet all your business requirements

efficiently.


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HARDWARE &SOFTWARE REQUIRMENT

The Installation of the software is very easy but it is to be ensured by the user that the

following software and hardware requirements are met at the time of installation.

SYSTEM REQUIREMENT SPECIFICATION

In this section, we are going to discuss about the hardware and software requirements

of the software so as I can work properly and also we are going to discuss about the

tools which are going to be used to code the software.

HARDWARE SPECIFICATION:-

It is recommended that the minimum configuration for clients is as appended

below:-

Suggested Configuration of Windows clients:-

Microprocessor : - Pentium-III & Above

Ram : - 256MB of RAM

Hard Disk : - 20 gigabytes (GB) on installation drive,

This includes 500 MB on system drive.

CD ROM Drive : - 52 X CD ROM Drive

Printer :- High quality laser printer.

Scanner :- High quality Scanner.


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SOFTWARE SPECIFICATION

LANGUAGE/PLATFORM USED

Microsoft Windows XP OS. Turbo C++ MS office. Printer s/w installed. Scanner s/w installed.


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Software Engineering Paradigm

Software Characteristics

The following are the main characteristics of the software:

1.The software will be user friendly. Any user with the basic computerskills will be able to use the web site.

2.This has minimum hardware requirements so that much efficientcoding.

3. It will be highly secure application software. Only authorized personwill be able to use the software.4.The site can be used on both Internet and Intranet without any majorchanges.

Modular approach is used for developing the proposed system A

system is considered modular if it consists of discrete components so

that each component can be implemented separately and a change to

one component has minimal impact on other components Everysystem is a hierarchy of components This system is not a exception to

design such a Hierarchy there are two approaches:

1.Top down2. Bottom up

Both approaches have some merits & demerits for this system

top-down approach have been used. It starts by identifying the major

components of the system. Decomposing them into their lower level

components and iterating until the derived level of detail is achieved.

Top-down design method often results in some form of stepwise

refinement starting from an abstract design, in each step the design is

refined to a concrete level, until we reach a level where no morerefinement is needed & the design can be implemented directly. A


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top-down approach is suitable only if the specification of the system

is from scratch.

A bottom-up approach starts with designing the basic orprimitive components and proceeds to higher level components that

use the lower level components. Requirement of user is most

important factor associated with, any software & for that purpose

prototyping model is used.

Prototyping has certain advantage s like we dont have to freezethe user requirement before any design and coding can proceeds,

instead a throw away prototyping is build to help understand the

requirements. Development of prototype is built to help understand

the requirements. Development of prototype obviously undergoes

design, coding & testing but each of these phases is not done very

formally or thoroughly.

By using this prototype the client can get an actual feel of the

system, since the interaction with the prototype can enable the client

to better understand the requirement of the desired system.

Because the system is complicated & large and there is no

existing system (computerized) Prototyping is an attractive idea. It is

also an effective method of demonstrating the feasibility of the certain

approach.


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LIMITATION OF THE EXISTING SYSTEM

In this section, we shall discuss the limitation and drawbacks of

the existing system that forced us to take up this project. This problem

produced a need to change the existing system. Some of these

shortcomings are discussed below:

LOW FUNCTIONALITY

With the existing system, the biggest problem was the low

functionality of the Employee system. The problem faced hampered

the work of the Employee system. For small tasks like keeping the

record a large number of employees are appointed who would have

been utilized in other useful tasks.

ERRONEOUS INPUT AND OUTPUT

In the existing system, humans performed all the tasks. As in the

human tendency, errors are also possibility. Therefore, the data

entered by the employee in the register may not be absolutely

foolproof and may be erroneous. As a result of wrong input, the

output reports etc. will also be wrong which would in turn affect the

performance of the system.


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PORTABILITY

System that existed earlier was manual. As a result, the system

was less portable. One has to carry the load of so many records to take

the data from one place to another. A big problem was that the system

was less flexible and if one wanted to make a change would need to

change in all the register that would also prove to be big headache.

SECURITY

Security concern was also one of the motives of the

EMPLOYEE SYSTEM for the need of the software. In the records,

the data is not secure as anybody can temper with the data written in

the records. Also for the security of the register, a lot of problem

arises to store the records in a place and the appointment of security

personal can also cost a bit. Whereas in the given web service, just the

password make it absolutely secure from the reach of unauthorized

users.

DATA REDUNDANCY

In the case of manual system, the records are maintained in

which a lot of data is written. Therefore there is a problem in the

records that the same data may be written again and again against the

employee no, a lots of data will be repeated which will cause a lot of

problems at the time of query as well as at the time of preparing the

reports because a single data that will be left mistakenly will largely

affect the report and subsequently the performance of the

EMPLOYEE system. In the software the concept of the primary key


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and foreign key is used very efficiently which will prevent the

redundancy of data that will prove to be very beneficial to the

EMPLOYEE system because it will nullify the human error

completely.

PROCESSING SPEED

In manual system, for a simple work, a number of employees are

appointed and in case of a number of calculation and in preparation of

EMPLOYEE system report, they will take a lot of time, which will

affect the performance of the MOBILE system as well as hamper the

progress of the EMPLOYEE system. It also affects the speed of

working in the EMPLOYEE system and the work that could be

completed in a small span of time would take a lot of time. But in the

case of software, all the tasks are performed at the touch of the key,

which improves the performance.

FINANCIAL PROBLEMS

One other area of major concern is the unnecessary drainage of

the capital of the concerning body by means of payment to the

employees that are appointed to familial the tasks that, the software

can perform in seconds. When this software will be implemented, this

one will save a lot of colleges capital in the year to come that will

improve the position of the company by a large extent.


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MANUAL ERRORS

When a number of tough tasks are prepared by the human like

the preparation of reports, preparation of employee system records

etc. then some errors at obvious due to a number of factor like mental

stress , tiredness etc. But as we know that computer never gets tires

irrespective of the amount of the woks it has to do. So this software

can nullify the probability of manual error that improves the

Employee system performance.

COMPLEXITY IN WORK

In manual system, whenever the record is to be updated or to be

deleted, a lot of cutting and overwriting needs to be done on all the

register that are concerned deleted or updated record which make the

work very complex. However in the software, once a record is

updated or deleted, all the concerned changes are made in thedatabase automatically. The above are the limitation of the existing

system that forced the Employee system to request for foolproof

software that would help Employee system get rid of all the above

problems. In the subsequent sections, we will discuss the steps that

were involved in the successful completion of the project in details.

APPROACH TO PROBLEM SOLVING

In software engineering there are various process models, which

deal with the way the software is made Since the when it is not clear

what the requirement is before designing the system, and system

requirement can change then the best approach is to use

PROTOTYPE MODEL In this project the requirement were not

known before head Therefore I have used Prototype as an approach

for designing the new system


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PROTOTYPING MODEL

The goal of a prototyping-based development is that instead of

freezing the requirements before any design or coding can proceed, a

throwaway prototype is built to help understand the requirements.

Development of prototype model obviously undergoes design, coding

and testing but for each phase is not done very formally or thoroughly

By using this prototype, the client can get an actual feel of the system,

because the interaction with the prototype can enable the client tobetter understand the requirements of the desired system. This result

in more stable requirement changes less frequently.

After the prototype is made, the end users and the clients are

given an opportunity to use the prototype and play with it. Based on

their experience, they provide feedback to the developers regarding

the prototype:

what is correct, what needs to be modified, what is needed, what

is wrong and suggest changes that can be done easily. Then the client

and user are given the prototype again This cycle continues until in

judgment of the prototype and analysts, the benefit from further

changing the system and obtaining feedback is overweigh by the cost

and time involved in making the changes and obtaining the feedback.

Back on the feed back, the initial requirement specification which isthen used to develop the production quality system.


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DESCRIPTION OF THE PROPOSED SYSTEM

The basic aim in the proposed new system was to provide all

improvised functionality and flavors of the existing system minus the

entire drawbacks or the shortcoming analyzed with front-end like C++

most of the major irritants due to the convention file system were

removed without any efforts.

All records in this system are stored in separate databases that

are updated regularly, so whenever required these databases used to

respond to user queries.

Several other aspects that the proposed system provides are easy

updating, insertion and deletion of the customer detail along with this

it is also capable of showing all customers information.

EXPECTATIONS FROM THE PROPOSED SYSTEM

The basic aim of the system was to provide all improved

function minus all drawbacks that existed in the previous system. All

the major drawback or shortcomings listed are removed. The

advantage that occurred from having centralized control of data was

following:

Redundancy could be removed

Security checks could be incorporated

Standard could be forced

Inconsistency could be removed to some extent


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Performance Requirement

The following performance requirements were taken care of indeveloping the system:-

USER FRIENDLY

The system is easy to learn and understand. A native user can use the

system efficiently without any difficulty.

USER SATISFACTION

The system is also such that it stands utmost to the user expectation

QUICK RESPONSE

The rest time had been tried to keep minimum though there exited a

bulk of data.

SECURITY

The program is able to apply some security checks.

ROBUSTNESS

The system recovers from undesired system without human

intervention.


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BENEFITS FROM THE PROPOSED SYSTEM

Computer system is a new system based on modern technologies.

This system is primarily used to overcome the drawbacks of the

manual system and also for the additional benefits, which are not

possible otherwise. The advantages of the computer-based system can

be listed in brief as given below:

Computer saves the manpower

In our cases reports are prepared accurately, easily and economically

with the help of computer. If computer system is properly managedand protected, malpractice and tempering may be checked completely.

Differently types of inferences may he drawn which is not possible

manually. Neat and clean print out is obtained through computers.

Paper records are damaged easily and preparation of second copy is

very tedious job having big possibilities of human, logical, and

technical errors. If due care is not taken, duplicate records may not be

mirror image of that of original one. Computer easily tackles thisproblem, where number of backup copies can be prepared easily.

Storage media that are used in computers are compact and safe as that

voluminous data can be stored in a very small place. This automated

system is less time consuming and quite efficient. This system is user

friendly .Since it is menu driven software so it is easily

understandable by the user. As the system is computerized there

wont be any calculation mistake, moreover proper checks have been

incorporated to detect any kind of errors. There is no data redundancy

Since data in the computer is normalized form there wont be

repetition of same data at different levels there are proper constraints

incorporated to check the repetition of data.

Computerization will increase throughput of the system as the

retrieval of the information is fast depending on the user requirement.All the report can be prepared without delay.


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Coding

#include

#include#include

#include

#include

#include

#define max 20

struct employee

{

char name[20];

long int code;

char designation[20];

int exp;

int age;

};

int num;

employee emp[max],tempemp[max],sortemp[max],sortemp1[max];

void main()

{

clrscr();

void build();

void list();

void insert();

void deletes();

void edit();

void search();


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void sort();

char option;

void menu();

menu();

while((option=cin.get())!='q')

{

switch(option)

{

case 'b':

build();

break;

case 'l':

list();

break;

case 'i':

insert();

break;

case 'd':

deletes();

break;

case 'e':edit();

break;

case 's':

search();

break;

case 'n':

sort();


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break;

}

menu();

}

}

void menu()

{

clrscr();

highvideo();

cout


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cout


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cin>>emp[i].age;

}

cout


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{

clrscr();

int i=num;

num+=1;

highvideo();

cprintf("Insert New Record");

cout


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int check;

cprintf("Delete An Entry\n");

normvideo();

cout


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tempemp[i]=emp[i];

}

}

}

num--;

for(i=0;i


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coutjobcode;

editmenu();

for(i=0;i


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editmenu();

}

}

}

}

void editmenu()

{

clrscr();

cout


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{

cout>emp[i].designation;

}

void editexp(int i)

{

coutemp[i].exp;

}

void editage(int i)

{

coutemp[i].age;

}

void search()

{

clrscr();

highvideo();

cprintf("Welcome To Search Of Employee Database");

normvideo();cout


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{

if(emp[i].code==jobcode)

{

cout


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void sortname();

void sortcode();

void sortdes();

void sortexp();

char option;

void sortage();

cout


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break;

}

sortmenu();

}

}

void sortmenu()

{

clrscr();

cout


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{

sortemp1[i]=emp[i];

}

for(i=0;i


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cout


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for( i=0;i


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sortemp1[i]=emp[i];

}

for(i=0;i


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}

cout


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cout


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if(sortemp1[i].exp


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Screen shots

Main Menu


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Build a Record


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List of Records


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Insert a new

Record


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Edit a

Record


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Search a Record


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Sort a Record

employee management c++ ssvv

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