Summer 2018 Training

Employer Reporting,

Compliance & Education

REPORTING DETAILS

Data builds

member

accounts

50+ fields

per

employee

Report

employees

when paid*

Report

ALL

employees*

Enter Report

Details ----------

Upload

Detail File

CONTRIBUTION GROUPS

Without Health Insurance

With Health Insurance

Cash Balance

Retired Re-employed

Non-Participating

BENEFIT TIERS

Participation

Date

Prior to

9/1/08

Without HICON

NHAZ 5%

HAZ 8%

Participation

Date

9/1/08 –

12/31/13

With HICON

NHAZ 6%

HAZ 9%

Participation

Date

1/1/14

and after

Cash Balance

NHAZ 6%

HAZ 9%

POSTION STATUSES

105 KAR 1:140 Employer’s Administrative Duties

PARTICIPATING

STATUSES

• Regular Full Time

• Regular Full Time

Less Than 12

Months

• Part Time

• Intermittent

NON-PARTICIPATING

STATUSES

• Part Time

• Intermittent

• Seasonal

• Temporary

• Interim

• Emergency

• Probationary (CERS

only)

• Retired Police

Officer

INDEPENDENT

CONTRACTORS

• Contracts must be

submitted to ERCE

• Contracts are

provided to our

Office of Legal

Services for review

SALARY

EECON is

withheld from

the employee’s

paycheck

Deposited in

the member’s

account

Rate is set by

law and does

not change

HICON is

withheld from

the employee’s

paycheck

Deposited to

the insurance

fund

Rate is set by

law and does

not change

ERCON is paid

by the

employer

Deposited to

the pension

and insurance

funds

ERCON rates

can change

every July 1st

An employee’s reported salary determines the contribution amounts to be withheld and

reported each month. Reported salary is also used to calculate retirement benefits and

service purchase costs.

SALARY – REPORT TO KRS

Creditable compensation

Lump Sum Comp Pay (Tier 1 only)

Lump Sum Bonus, Severance Pay

Settlement Payments

Qualified Transportation Fringe

SALARY – DO NOT REPORT TO KRS

Lump Sum Payments for Annual/Vacation

Lump Sum Payments for Sick*

Training Incentive payments

Living Allowances & Expense Reimbursements

Lump Sum Comp Pay for Tier 2 & 3

Nominal fees paid to a volunteer

PAYMENT REASONS

Regular Wages

• Regular Pay

• Regular Pay with

additional creditable

compensation

• Probationary period

completion

• Leave without pay

• Furlough

• Layoff

• Summer months

Additional Wages

• Bonus or severance

payment

• IPS payment

• Lump sum

compensatory pay

• Alternate sick leave

payment

JOB POSITIONS

Other

Mayor\City Elected Officials

Magistrate

Coroner

County Attorney Employee

Master Commissioner

Volunteer Fireman - Okolona Fire

Only

Approved Hazardous Positions

Non-Hazardous Public Safety Officers

Jailer

Sheriff

Police

Fire

EMS

EMPLOYMENT DATES

New Begin

Date

• New

Employees

• Rehired

Employees

New Begin

Date

• Position

Status

Change

• Job Position

Change

• Contribution

Group

Change

End Date &

Reason

• Termination

• Retirement

• Death

• Contribution

Group

Change

RATE OF PAY FIELDS

Rate of Pay

Type of Rate of Pay

Payroll Frequency

Hours Per Day

Estimated Additional

Compensation

LEAVE BALANCES

Sick Leave

• Hours Accrued

• Days Accrued

• Hours in a Sick

Leave Day

Compensatory

Leave

• Hours Accrued

ADDRESSES

Incorrect

100 SOUTH MAIN ST

Correct

100 S MAIN ST

Incorrect

1000 CROOKED CRK RD

Correct

1000 CROOKED CREEK RD

COT has advised that there is a routine maintenance window every Saturday from 7:00pm to midnight

EST. During maintenance, web reporters will not be able to update records in Employer Self Service. If

you attempt to update your account or monthly reporting records during the maintenance window, you

will receive an error message and will not be able to complete the update.

LEGISLATIVE CHANGES

House Bill 364 – Sheriff Employment

of Retired Police

Senate Bill 206 – City Employment of

Retired Police Officer

House Bill 153 – Volunteer Service

Reimbursements

Senate Bill 104 – Pension Spiking

LEGISLATIVE CHANGES

Applies to members retiring through

6/30/2017Senate Bill 2

• Employer pays for spike

• No change to employee’s creditable compensation

Applies to members retiring 1/1/2018 and

afterSenate Bill 104

• Creditable compensation is reduced to 10% limit within final compensation

• New exclusions

• Refunds due to reduction in creditable compensation

EMPLOYER RESOURCES

Our TeamReporting

Manual

Website Email

Questions?

This presentation is written in plain language for use by public employers and employees

who are subject to coverage under the Kentucky Retirement Systems. It is not intended as

a substitute for federal or state law, namely the Kentucky Revised Statutes, the Kentucky

Administrative Regulations, or the Internal Revenue Code, nor will its interpretation

prevail should a conflict arise between it and the Kentucky Revised Statutes, Kentucky

Administrative Regulations, or Internal Revenue Code. Rules governing the retirement

system are subject to change periodically either by statute of the Kentucky General

Assembly, regulation of the Kentucky Retirement Systems, or regulation of the Internal

Revenue Code. If you have questions about this material, please contact our office or seek

legal advice from your attorney. Notwithstanding the foregoing, upon the discovery of

any error or omission in system records, the system shall correct all records including but

not limited to, membership in the system, service credit, member and employer

contributions, and benefits paid and payable. See KRS 61.685.