empowering your hr data - pwc · 2017-12-05 · people process outsourcing empowering your hr data...

Empowering your HR data

People ProcessOutsourcing


Empowering your HR data | 4

Taking over the HR administrative burden off your shoulders means focusing on your core business while collecting strategic data to make the right decisions. And this goes over a payslip.

Whether you’re a multinational or an SME, your data is golden. You need it to run operations, make sustainable decisions and provide greater transparency of information. And that’s precisely when we come into play. Our HR processes provide you and your people with all relevant HR data in due time. Because we’re digital to the core, we’ll be able to communicate faster and easier together. And this includes: availability of data through on-line access, clear tracking of processes and paperless information.

This is not just about selling a technology, but rather a service enhanced by technology. We proposed you a cloud-based solution to strengthen your HR function and provide you with greater capabilities to monitor your HR data and processes.

With digital solutions in mind, outsourcing can make you more competitive and more flexible:

• scaling the HR administrative suite to your needs and your budget;

• providing you with constant access to your data across integrated modules;

• removing the burden of IT maintenance, risk management and licence fees.

Compliant, accurate and available HR information is key for my business and my people!

Let’s shape a working experience free from lengthy and cumbersome HR processes and explore the possibilities of our People Process Outsourcing.


Client experience | 5

Empower your HR data through an integrated platform

with self-service capabilities

Absence management • You manage holiday balances,

employee’s leave requests and approval process

• You can visualise the holiday calendar

E-Payroll• We run your payroll

• You have secure access to your employees’ HR information and can add new variables and instructions

• Your employees can download in a secured way their monthly payslips and annual remuneration certificate

Data analytics & E-Reporting• You can generate reports and use

data to meet administrative, legal and statistical needs, as well as to gain a clearer overview of your financial and workforce planning

E-File• All your HR data and employee’s files

are digitalised and accessible anytime

• Your employees can view their data and update their personal details

What’s in it for you?


All salary transactions and employee’s data are registered only once as they are hosted on an integrated platform. Payslips have a transformed design to enable the understanding of all the salary elements at a glance. The self-service functionality provides full transparency of their data to employees as they have direct access to E-Payslips and E-Remuneration certificates.

• Centralised repository of employee, employment, termination, benefits and history as well as working time and schedule tailored to each employee

• Demographic information required for legal reporting• Reporting structure definition• History stored for all data changes• Full life cycle of employment from on-boarding to off-boarding

• All core employee information required for Payroll are stored in the system

• Integrated legal extracts and reports• Past and future dated transactions supported, with automated

retrospective calculations for retroactive transactions• Interim payroll run for payments during the month • Full history of payroll results and submissions to the tax authority• Bulk imports for variable transactions, performance bonuses, salary

increases, etc.

• Employee self-service available for retrieval of payslips and remuneration certificates

Personnel

Payroll

Self-service

PAYROLL

PPO service offering E-Payroll | 6


PPO service offering Absence management | 7

All leave-related processes are carried out at the heart of the solution from the initial application to the final approval. On top the platform enables the storage of all the registered absence data.

• Unlimited leave types – hourly and daily• Flexible leave management for all types of leave• Validation of leave balances at the time of the planned leave• Planned leaves are taken into account for future dates (Possibility

to anticipate the calculation of the balances by integrating future leaves)

• Bulk import of leave history, take on balances and transactions• Multiple cycle types (calendar and anniversary)• Automated additional entitlements based on years of service• On line leave applications with relevant workflow for

authorisations

• Self-service available for leave requests and approval workflows by management which includes related justification documents e.g. medical certificates, change of address ( if E-File module is activated)

Absence management

Self-service


PPO service offeringE-File | 8

We advocate for zero paper. As a result, the platform makes it possible to preserve the data and the documents of your employees and this with integrity and structure. All documents related to payroll and HR administration are available at all times for both your employees and your authorised managers.

• HR, Manager & Employee combined can upload HR documents (up to 60 MB per employee)

• Images can be uploaded in jpeg, jpe, gif, bmp, png • Other files can be uploaded in pdf, txt, doc, docx, xls, xlsx• Additional storage space available for EUR 200 per 10 MB/year

• Manager & Employee self-service is available for viewing and modifying relevant personnel data

• Employees can upload images in jpeg, jpe, gif, bmp, png format of up to 4.2 MB

• Upload & download functionality of documents through self-service

Document management

Self-service


PPO service offering Data analytics & E-Reporting | 9

Gives you access to dashboards, reports and analytical exports for all your data registered and operated in the E-Payroll and Absence management modules. In addition to customised queries, here is the library of preformatted reports & exports available.

Details• Employee appointment • Employee addresses• Employee contracts due to expire • Employee family member • Employee probation due to expire • Employee termination by reason • Employee termination by type • Length of service • Employee allowances • Employee due for retirement • Employee language proficiency • Employee conditions of employment

Listing • Employee listing by contract type • Employee listing by age • Employee birthday listing • Employee listing by surname • Listing by employee code vacancy • Employee listing by organisation position • Appointments and terminations by

month

Statistics/Employee detail• Employee age profile • Statistics/Employee detail

Organisation structure • Headcount • Reporting structure • Organisational reporting structure

Cost components reports • Cost components listing – detailed• Cost components listing – summary• Cost components listing – per type

Data entry reports • Recurring entries• Once off entries

Net pay reports • Negative pay• Net pay per pay method• Net pay per pay method summary

Year to date reports• 12 Month analysis• 6 Month negative net analysis

Statutory exports • Tax card submission report

Employee exports• Working time

Absence management reports• Annual leave calendar – detailed• Leave balances • All leave requests• Check sick leave cns export • Leave taken• Monthly balances export • Annual leave taken• Annual leave calendar• 12 Month analysis


Adding value to your business | 10

HR assistance

PPOCentralised

DATA BANK PPO consultants

PPO C

lients & employees

1. I

np

ut data

4. Data analytics & E-reporting 3.Upload �n

al re

port

s

2. Operate your data

Social election assistance

Immigration services

Payroll tax audit services

• generate lists of eligible persons• check seniority of employees• compute number of employees

• control exhaustiveness of

tax cards•

in kind• issue salary ledgers for

reconciliation with the accounting records

• monitor the documents

working permit requests • record residence permits• control expiry dates of

permits

•

•

review turnover

•

build ad hoc statistical reports

•

analyse absenteeismCompliance review of employment documents


5 reasons to work with us | 11

1 2 3 4 5This solution works on a fee-for-service basis. It helps your company respond to changes in greater capacity and does not require your company to invest in assets.

Your company is able to focus on its core competencies. Key employees are released from cumbersome bureaucracy and can invest more time and energy in building the firm’s core businesses and success.

Operational HR excellence can increase the speed of several people processes, such as budgeting or hiring by accessing real-time HR data.

This cloud-based solution can help a company grow at a faster pace as it will be less constrained by sizeable capital expenditures for people or equipment that may take years to amortise, may become outdated or turn out to be a poor match for the company over time.

The data are secured and hosted by a tier-4 ISO-certified third party in Luxembourg. Tier-4 data centres are designed to be the most robust hosting infrastructure and the least prone to failures, in order to guarantee a 99.995% availability of data and services.


Making a (digital) difference | 12

Best in class: local expertise/cross-industry/global knowledge.

Part of a multidisciplinary tax team of more than 250 professionals.

Reputed for the quality of our services and for our responsiveness.

We are an international team who can handle multi-territory payrolls thanks to insourced capabilities across the PwC network (in 157 countries).

Technology driven.

More than 50 professionals dedicated to solutions for people.


Our PPO contacts | 13

Vinciane IstacePartner

+352 49 48 48 2112+352 621 33 2112

[email protected]

Florence HeninSenior Manager

+352 49 48 48 6244+352 621 33 6244

[email protected]

Diana Cezara Igna

Manager

+352 49 48 48 3639+352 621 33 3639

[email protected]

Emilie NonweilerManager

+352 49 48 48 6062+352 621 33 6062

[email protected]

Send us an e-mail at [email protected]

Or visit our website: www.pwc.lu/payroll

Nelly MazzarolDirector

+352 49 48 48 2171+352 621 33 2171

[email protected]

© 2017 PricewaterhouseCoopers, Société coopérative. All rights reserved. In this document, “PwC” or “PwC Luxembourg” refers to PricewaterhouseCoopers, Société coopérative which is a member firm of PricewaterhouseCoopers International Limited, each member firm of which is a separate legal entity. PwC IL cannot be held liable in any way for the acts or omissions of its member firms.

www.pwc.lu/payroll

empowering your hr data - pwc · 2017-12-05 · people process outsourcing empowering your hr data...

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