encounter jesus, - 2018 teachers' convention · 2018 teachers’ convention – encounter...

AdventistEducationTeachers’Convention2018

Exhibit & Sponsor Opportunities

EncounterJesus,ExperienceExcellence

August 6-8McCormick PlaceChicago, IL

About the Convention

Who will be there?

■ This event only happens every 6 years!

■ You sell to K-12 and/or early childhood educators.

■ Attendees are decision makers for products and services used in their schools.

■ Attendees are prepared with purchase orders and school credit cards to make the most of “show specials”.

■ Exclusive hours are set aside for exhibits only.

■ This may be your only chance to get in front of this exclusive marketplace!

3 days | 6500+ educators and administrators | 150+ exhibitors

Page 1

Why You Should Exhibit

Only once every six years, teachers, principals, superintendents and administrators come together to share, learn and continue the “journey to excellence” in Adventist Education. The theme for the 2018 Teachers’ Convention – Encounter Jesus, Experience Excellence, reflects the continuing journey to improving academic excellence through shared values and common goals. For 3 days, over 850 K-12 schools from across the United States and over 85 schools from overseas will meet in Chicago.

6500 Attendees

100 Schools

830 Schools

350 Schools

Includes 900 principals and 200 superintendents and associate superintendents.

K-12 schools across the US

Birth to Pre K centers

K-12 schools from overseas

Exhibiting Information

Exhibit Space Includes

Exhibit Hall HoursMonday, August 63:00pm – 6:00pm

Tuesday, August 711:00am – 5:00pm

Wednesday, August 8Noon – 5:00pm

Exhibitor Set-UpSunday, August 58:00am – 5:00pm

Monday, August 68:00am – Noon

Exhibitor Tear DownWednesday, August 75:00pm – 10:00pm

Thursday, August 88:00am – Noon

■ Each 10 ft. x 10 ft. exhibit space will include an 8 ft. high back drape and 3 ft. high side drape■ Identification Sign■ Exhibitor Personnel Badges■ Listing in the Convention Program■ Listing in the Convention Mobile App■ Access to Convention Sponsorship Opportunities

■ Furniture■ Carpeting■ Utilities (electrical/Internet)■ Lead Retrieval■ Cleaning services within your booth■ Labor and other services needed for your exhibit space■ Accessible storage

McCormick Place, Chicago, Illinois

Page 2

Exhibit Space Does Not Include

Booth Placement

Applications received with payment by November 1, 2017will take part in initial booth selection process. Exhibit space received after November 1, 2017 will be assigned on a first come, first served basis upon receipt of the Exhibit Application with payment included.

Event sponsors will have priority placement!

Booth Pricing

The Expo Group5931 West Campus Circle Drive, Irving, Texas 75063972-751-9622

A block of rooms has been reserved at the Hyatt Regency McCormick Place specifically for exhibitors. Reservations will be available after April 1, 2018.

Exhibit space is available in multiples of 10 ft. x10 ft. booths.

Cancellations

Official Service

Official Convention HotelFor Exhibitors

Adventist Affiliate vendor rate: Per 10 ft. x 10 ft. booth space: $1350 – Early bird rate $1150

An Adventist Affiliate vendor is any organization that is listed in the SDA yearbook.

Non-Affiliate vendor rate: Per 10 ft x10 ft. booth space: $1600 – Early bird rate $1400

Early Bird Deadline: November 1, 2017 – all applications received after November 1 will be charged the standard rate.

■ 50% of total space fees will be retained for cancellations or space reductions received by February 9, 2018.

■ 100% of total space fees will be retained for cancellations or space reductions received after February 9, 2018.

■ All cancellations or requests for space reductions must be made in writing to Barbara Fett, Convention Exhibits Manager at [email protected].

Page 3

Silver$10,000

Diamond Gold$30,000 $15,000

Page 4

As a premium sponsor, your commitment to the work of Adventist Education is clear. You have the exclusive branding and advertising opportunities that extend the reach of your message and make your brand synonymous with education to leaders in the field and beyond.

Sponsorship Opportunities

Prominentlogo

placementin each of

the General Sessions

A two-minute video to be shown in a general session

One Convention Mobile App

Alert

Gain visibility as a Diamond

Level Sponsor! Sponsorship

includeseverything

from the GoldLevel, plus:

A Gold Level Sponsorship

includes everything from the Silver Level, plus more logo placement and:

One Convention Mobile App

Alert for each of the days the Exhibit

Hall is open

Opportunity to host a reception

on Tuesday, Aug. 7 from 6:00pm –8:00pm in the Presidential Suite at the

Chicago Hilton and Towers, the

headquarter hotel for Convention attendees (food and beverage additional).

One 10 ft. x 10 ft.booth space

Your logo on all Convention

promotion emails to attendees

Your logoon the

Conventionweb site

Prominent recognition on

Convention SignagePriority booth

placement - with commitment by

November 1, 2017

One lead retrieval

connection

Aisle Signs - $4,000

Window Clings - $4,000

Name Badge Lanyards - $10,000

Charging Lounge - $5,000

Convention Bag - $15,000

Convention Bag Inserts - $1,500

Stand out in the Exhibit Hall! Have your logo and booth number on each of the directional aisle signs in the Exhibit Hall.

Stop attendees in their tracks when you display your brand’s message on windows and floors in high traffic areas.

See your logo everywhere when you sponsor the Convention name badge lanyards. Every attendee is required to wear their name badge, so you will receive maximum exposure throughout the Convention.

Put some energy behind your brand when you host a charging lounge! Your logo will be part of the gathering spot for attendees to plug in their electronic devices and take a moment to relax.

Every attendee receives a tote bag at registration and will be carrying around your brand with them at the Convention, all around Chicago, and when they go home.

Have your message inserted into the Convention Bags that each attendee will receive at registration. Inserts must be approved in advance.

Page 5

Boost Your Brand Visibility - More Opportunities

Advertising OpportunitiesConvention Program Advertising Options

Mobile App Advertising

■ All ads are black and white. ■ All advertising is subject to review by the publisher and may be rejected if deemed inappropriate.

1/4 page ad: $400 ½ page ad: $600 Full page ad: $1300

■ Mobile Text Alert: $300■ Mobile App Banner: $1500■ Multi-Media Video: $1500

Aisle800

Aisle800

Exhibit space and fees (Check One):

Cancellations

Page 6

■ 50% of the total space fee will be retained for cancellations or space reductions received by February 9, 2018.

■ 100% of total space fee will be retained for cancellations or space reductions received after February 9, 2018.

■ All cancellations or space reductions must be submitted in writing to Barbara Fett, NAD Teachers' Convention Exhibits Manager at [email protected]

■ All agreements must be accompanied by a minimum 50% deposit, and paid in full by February 9, 2018.

■ Exhibit spaces are available in multiples of 10 ft spaces, or as islands (minimum of 4 spaces per island).

■ Corner space fee: $100 per corner

Calculate AmountExhibit Space--------------------$

Corner Space--------------------$

Total Due-------------------------$

Exhibit Application

Booth Locations

Contact Information

Exhibit BoothCost

10' x 10' booth $1350 $1600$2700 $3200$4050 $4800$5400 $6400$5800 $6800$8500 $10,000$11,200 $13,200

10' x 20' booth10' x 30' booth10' x 40' booth20' x 20' booth20' x 30' booth20' x 40' booth

*Inline corner booths add $100

Adventist AffiliateVendor

Non-AffiliateVendor

■ Exhibit space will be assigned on a first come, first served basis upon receipt of the Exhibit Application with payment included.

Exhibiting Company agrees that the rules and regulations on the following pages are an integral and binding part of this agreement and agrees thatthe email address and mailing address on this statement will be sharedwith organizations assisting in the production of the NAD Teacher's Convention.

Method of Payment

This contact will be designated as the official NAD Teachers' Convention contact to receive all exhibit-related materials and communications.

Company Contact Title Telephone Cell Phone Website Email Mailing Address City State Country Zip

Signature:

Title:

Date:

Charge Amount $

Name on Card

Card Number

Expiration Date Security Code

Make Check Payable to: NAD Teachers' Convention

Mail Check and Exhibit Space Agreement to:NAD Teachers' ConventionC/O The Expo Group5931 W. Campus Circle DriveIrving, Tx 75063

* Credit card payment may be faxed to 972.751.9722 or emailed to [email protected]

** Credit card payment required for Canadian/International purchases

VISA* MasterCard* Amex Check**

Sponsor Application, Terms and AgreementAdventist Education Teachers’ Convention August 6-8, 2018 McCormick Place, Chicago, IL

Rules and Regulations - Page 1 of 3

Exhibitor Registration

Exhibitor Setup

Move-In Procedures

Exhibit Hall Hours

Exhibitor Move-Out

Cancellations

Official Service Contractor

Exhibit Hall Logistics and Standard Booth Equipment

Additional Booth RequirementsMaterial Handling and Shipping

Exhibitors must be badged to enter exhibit hall.

Sunday, August 58am – 5pmMonday, August 68am – noon

All exhibitors may gain admittance to the Exhibit Hall with their exhibitor badge. Installation and dismantle companies must procure special work badges. These work badges may be picked up at the loading dock area of the Exhibit Hall.

All booths must be set up by 12 noon Monday, Aug. 6.

Exhibitors may not ship directly to the Convention Center prior to August 5.

Shipments sent directly to the Convention Center prior to Sunday, August 5, 2018, will be turned away.

Monday, August 63:00pm – 6:00pm

Tuesday, August 711:00am – 5:00pm

Wednesday, August 812:00noon – 5:00pmExhibitors will have access to the Exhibit Hall 1 hour prior to opening.

Wednesday, August 75:00pm–10:00pm

Thursday, August 88:00am–noon

Exhibitors may begin to dismantle booths no earlier than 5pm Wed. August 7. All exhibits must be staffed and must remain intact until the official closing time.

NO EXHIBITOR MAY TEAR DOWN A BOOTH PRIOR TO 5pm.

Empty crates and cartons will be returned once the aisle carpet has been cleared. It will take several hours for empties to be returned. For safety reasons, exhibitors are not allowed access to the empty-freight area.

All exhibitors must clear the Hall by 12 noon on Thursday, Aug 9.

All cancellations must be made in writing to the convention Manager.

A 50% deposit will be non-refundable. Cancellations received after February 9, 2018, obligates the exhibitor to full payment of the space or advertising fee; norefunds will be given afterFebruary 9, 2018

The Expo Group (TEG) is the official service contractor to provide yourcompany with the followingservices and products: ■ audio/visual equipment ■ furniture ■ rental exhibits ■ carpet ■ labor ■ security ■ cleaning ■ material handling ■ signs ■ electrical ■ floral ■ telecommunications

All general questions regarding your booth space assignment, exposition operating procedures, service contractors, display rules and limitations, and exposition policies should be addressed to: Barbara Fett, [email protected].

Booth spaces are not carpeted. All exhibitors are required to provide fire-retardant carpet/floor covering for their entire contracted booth space.

Furniture and/or additional draping accessories, signs, electrical outlets, etc., are the responsibility of the exhibitor, and should be ordered and paid for in advance from The Expo Group.

The following items are included with yourspace rental fee.

1. All inline booths come equipped with 8 ft-high back drape and 3 ft-high side rail drape.2. A 7 in x 44 in booth identification sign with the exhibiting company’s name and booth number will be provided for all inline booths.3. Each company will receive three complimentary exhibitor badges for each 10 ft x 10 ft exhibit space allowing access to the Exhibit Hall only.

McCormick Place 2301 South lake Shore Drive, Chicago, IL

Exhibit Hall AccessAll exhibitors must have an official exhibitor badge in order to gain access to the Exhibit Hall.Exhibitors will be allowed access 1 hour prior to show opening each day. Please refer to entries on this page for information on Exhibitor Move-Inand Move-Out.

Rules and regulations continued on next page.


Restrictions on Use of Space

Fire and SafetyRegulations

Character and Acceptability of Exhibits

Construction, Installation, and Use of Exhibits and Exhibit Facilities

All exhibits shall serve the interests of the members of NAD, and be operated in a way that will not detract from other exhibits, the exhibition, or the Convention as a whole. NAD reserves the right to remove any exhibits or parts thereof that are believed to be injurious to the Association.

Any audio/visual equipment shall be operated within a booth only at a level that will not interfere with other exhibitors. NAD reserves the right to ask any exhibitor to lower the sound of audio/visual equipment in a booth.

All aisles will be cleaned daily. Trash produced as a result of an exhibitor emptying samples must be maintained within the booth area.Trash bins will be provided in the Exhibit Hall for convenience. Trash MAY NOT be placed in the aisles or the floor area once the Exhibit Hall is opened on Monday, Aug 6.

Exhibitors shall employ only accredited labor personnel for all work in accordance with locallabor regulations. Information regarding the local labor regulations will be provided onlinein the Exhibitor Service Manual.

The regulations listed are presented to create and maintain an open atmosphere on the exhibit floor. Exhibits must conform to the space specified in the Exhibit Space Agreement and to all display rules as set forth by NAD. Presentations or product demonstrations must be set into the booth back from the aisle to allow for chairs and standing room within the booth area to accommodate booth attendees.

Any part of the exhibit that does not lend itself to an attractive appearance, such as unfinished sides or end panels, must be draped at the exhibitor’s expense. NAD reserves the right to determine whether draping mustbe provided.

No exhibitor shall sublet, assign, or share any part of the allocated exhibit space. Solicitations or demonstrations by exhibitors must be confined within the bounds of their own respective booths. Aisle space shall not be used for exhibit purposes, display, signs, solicitation, or distribution of promotional materials.

Exhibit signs or displays are also prohibited in meeting facilities and guest rooms or hallways of the hotels, unless approved by NAD and the hotel in advance of the Convention.

All local regulations will be strictly enforced, and the exhibitor assumes all responsibility for compliance with such regulations, as well as those of the National Board of Fire Underwriters Building Code. All decorations and booth equipment must be fireproofedand electrical wiring must meet the safety requirements of the Fire Department of Chicago.

The minimum exhibit space is 10 ft x 10 ft. ISASS will provide the standard draped booth consisting of 10 ft of 8 ft-high back drape and 10 ft of 3 ft-high side drape.

All display materials and equipment should be arranged so as not to obstruct the sight-lines of neighboring exhibitors.

A maximum height of 8 ft is allowed in the back 5 ft of the booth space, with a 4 ft-height restriction placed on objects in the front 5 ft of the booth. Equipment may exceed the 4 ft- height limit imposed on the front half of the booth, provided it does not exceed 8 ft in height and does not obstruct the view of adjacent booths.

An island booth is a minimum of 400 sq. ft. with an aisle on all four sides.

Island booths should be constructed to allow an open sight line enabling an attendee to view the surrounding exhibit area through the island booth. Walls or other barriers along the perimeter of the booth that prevent an open sight line to neighboring booths are prohibited.

The height of an island booth may not exceed 16 ft from the floor to the top of any structure, including hanging signs.

Exhibitors with island booths must submit a floor plan for approval to the Convention Exhibits Manager by July 1, 2018. These plans must include any hanging signs.

Inline Booths Noise and Sound

Cleaning

Labor



Care of Building andEquipment

Use of Copyrighted Music

Use of ISASS Identity

Photography Rights Liability

The exhibitor or his/her agent shall not damage or deface the walls, columns, or floors of the exhibit facilities, the booths, or the equipment or furniture rented in the booth.

When such damage appears, the exhibitor shall be liable to the owners of the property so damaged.

Any exhibitors wishing to use copyrighted music must obtain their own license agreement through the proper licensing agent, e.g., ASCAP or BMI.

The names, trademarks, service marks, and logos of NAD may not be used in any advertising or publicity, or otherwise to indicate NAD’s sponsorship of or affiliationwith any product or service, without NAD’s expressed written permission.

NAD reserves the right to capture any images of all Exhibit Hall booths and exhibitors on site.

Images may be posted on the NAD website and used in printed promotional pieces.

Neither NAD, McCormick Place, the official contractor, the employees, officers, agents, directors, or representatives are liable for any damages or loss that may occur to the exhibitor or to the exhibitor’s employees or property from any cause whatsoever. Insurance and liability are the full and sole responsibility of the exhibitor. The exhibitor, upon signing this contract, agrees to indemnify and hold forever harmless the aforementioned for any and all liability and expense from personal injury, accident, or property damage from fire, theft, destructive causes, or loss arising out of, in, at, or in connection with the exhibitor’s display.


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