end user adoption. presented by: heather newman the road to awesome sharepoint adoption in your...
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End User Adoption
Thank You to Our
Sponsors
Presented by:Heather Newman
The Road to Awesome SharePoint Adoption in Your Organization
Tweet this Talk @heddanewman @contentpanda @SPSSVorg #SPSSV
ImproveIT! – Essays on SharePoint Analytics & Adoption
Content Panda CEO Simeon Cathey and I contributed Chapter 5 on user adoption. The paperback and Kindle editions are available on Amazon The free eBook is available here: http://www.improveit.how
A failure of senior management to endorse and enforce SharePoint was the biggest reason for lack of success, followed by inadequate user training and a general lack of planning.
Nearly two-thirds of SharePoint installations are somewhat stalled in their adoption and progress.
The key lessons learned are don’t leave it to IT – form a SharePoint steering group. Be sure to understand the implications of metadata and taxonomy.
Check out the Content Panda blog for more info.
“Adoption”
The act of taking something on as your own. Adoption usually refers to the legal process of becoming a non-biological parent, but it also refers to the act of embracing ideas, habits, or free kittens.
“Empower”
To give power to; to promote the self-actualization or influence of; helping someone feel strong, unstoppable, in control of their destiny.
Discover SharePointCheck out the resources below to find out more about what is SharePoint and learn how you can drive organic adoption within your organization. Alternatively, you can also visit http://DiscoverSharePoint.com.
DiscoverSharePoint.pdf—Getting to know SharePoint
What is SharePoint? SharePoint is about giving you and the people you work with a better way to get things done together. Check out the scenarios in this book to see some of the ways SharePoint can help you work better together.
Getting_to_know_Office_365.pdf—Getting to know Office 365
Office 365 is your personal Office and more. It lets you work from virtually anywhere on almost any device, whether you’re online or offline. It helps you do your best work, the way you want to, wherever you are. That means more powerful tools for creating content, better ways to work together, and easier ways to share.
SharePoint_Adoption_Guide.docx—SharePoint 2013 Adoption Guide
Adoption of new technologies at work, like SharePoint, won’t happen all at once. In this paper, learn how to craft an effective plan, aligned with business goals, that will demonstrate how SharePoint will benefit business people personally, how it will make their job easier, and how it will address the pain points they experience at work.
SharePointAdoptionKit.zip
The adoption kit contains resources to help you drive adoption as explained in the adoption guide, featuring a use case catalog, videos & how to guides, posters, and email templates.
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SharePoint Adoption Checklist
Outline your visionGet executive supportPinpoint qualified business casesRelease functionality in phasesIdentify your championsPlanned communicationCreate a training plan for usersImplement a support planGenerate excitement with incentives and rewardsMeasurement & Hurrahs!
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Research shows that (52%) of organization users are introduced to SharePoint without any training or communication plan to drive internal adoption.
Visualize your Vehicle
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Adoption Campaigns
VisionObjectives/GoalsExecutive SponsorsChampionsThemeCommunication VehiclesRoll OutGamificationMetrics
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Outline Your Vision
It’s All About Value
Why SharePoint? What is your vision?
Technical Requirement
IT Upgrade
Business Need
Meet Compliance
Collaboration
Project Management Break Down Department Silos
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Executive Support
Get Sponsored“Before you roll out SharePoint…”
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Pinpoint Qualified Business Use Cases
“Use Case” Driven - Look to the Business
• Sales and Marketing• R&D, Production and Operations• Finance and Accounting• Information Technology•HR and Internal Communications• Legal & Compliance
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Release Functionality in Phases
Organizational Goals• Transform from a siloed to a connected
business• Optimize discovery of roles and expertise • Enable knowledge sharing by breaking down
geographic and organizational boundaries
Solution Exposed Active Directory data in SharePoint
search Slight user interface customization to out of
box search Executive communication to entire org
Case Study: Business Use Case Focused
Results: Company wide adoption of SharePoint@heddanewman contentpanda.com
Identify Your Champions
Champions Rock Your ProjectTop down and bottom up – gotta have bothThe most excitedThe biggest critic
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Plan Communications
•Bill of materials•Executive announcements•Who is your target audience
Develop Your communication plan
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Create a Training Plan
What’s in your
Training Toolbox?
Look to Training Partners
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Expert Opinions & Guidance
There is great information out in the world that exists through IT Unity.com and Microsoft MVP or influencers websites. They have been working on user adoption a long time and their best practices are excellent.
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Documentation
FAQ or How-to portal complete with guides and videos
Checklists
Knowledge Base
Books
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Implement a Support Plan
Training & Support - Then
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Product Documentation
Video Services
Internet Search
Community
Online TrainingInstructor Led Training
Training & Support - Now
Generate Excitement with Incentives and Rewards
Make it fun (buck the company culture)Use an online scavenger hunt as a fun way to encourage usageProvide recognition for content contribution or usage
Gamification
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Measure Success and
ExpandBroaden EngagementCreate SurveysListen to Issues and Pivot on Them
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Thank you for your time!Simeon Cathey
CEO, Content Panda
425.269.8637 @simeoncathey
Heather Newman
CMO, Content Panda
206.234.4337 @heddanewman
Join us right after the event at the Tied House Cafe & Brewery! Socialize and
unwind after our day of learning.
954 Villa StMountain View, CA 94041
Don’t Forget SharePint
Thank you for joining us Today!
Resources
Discover SharePoint: http://DiscoverSharePoint.com.
AIIM Industry Watch Feb 2015: http://
info.aiim.org/digital-landfill/sharepoint-lover-partner-skeptic-20-data-points-you-need-to-know
Microsoft Empower Video: http://www.microsoft.com/en-us/empowering/#~pdJgC8ImFyMcQZ
Combined Knowledge: http://www.combined-knowledge.com/
Two Great Yammer Communities:
Https://yammer.com/itpronetwork
Https://yammer.com/spyam
Heather’s Marketing Blog: www.creativemaven.com
In-context help and training app for
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Content Panda joins forces with Combined Knowledge to deliver the ultimate SharePoint training, help and support experience!
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