engaging clubs with youth exchange (yeo preconvention)

Engaging Clubs with Youth Exchange


2015 Youth Exchange Officers Preconvention Moderator: Luiz Ricardo Begosso

District 4510, Brazil

Member Engagement | 2


“Your club’s ability to serve the community is directly

related to the level of enthusiasm and engagement

of your members”


So, what is “Engagement?”

Engagement can mean many things…


What is “Engagement?”Engagement is Knowing the Members

of your Rotary Club!


Engagement is Knowing the Members of your Club

• But not simply knowing their names!

• Look for common interests, or shared experiences, professional connections or other items that link them to YOUTH and EXCHANGE!


What is “Engagement?”Engagement is Putting your Club Members to Work!


Engagement is Putting your Club Members to Work

• One reason people join Rotary is to perform service in their community;

• Members that feel they are of value to the club are far less likely to leave and are more likely to become a spokesperson for the club and the work it does.


Engagement is Putting your Club Members to Work

So, let’s encourage them to work for Youth Exchange!


Strong and Effective Rotary Club:• All of the Club’s Committees need to be

active and interconnected, enhancing each other’s success;

• It's like a football team, with defenders, midfielders and forwards, all integrated to reach the goal.


YE can help leveraging Club’s Committees:

Soon we will see how….

Strong and Effective Rotary Club:


Are you using the Post Exchange Survey?• It is a significant tool for Continuous

Improvement


Some Data from the Post Exchange Survey• Rotarian Parents:

• YE is a great tool for membership growth


Some Data from the Post Exchange Survey• Meetings with Counselor per month:

• 20% of students meet their Counselors only once a month; 40% less than that.


Some Data from the Post Exchange Survey• Club Support:


Some Data from the Post Exchange Survey• Club support has a strong influence on

all aspects of the exchange:• Only:

33% felt Included in the Host Club 37% had regular contact with

Rotarians 33% had support by Counselor 28% had assistance in improving

Language


Actions for Engaging Clubs with Youth Exchange

• Including the student at Host Club:



• Including the student at Host Club:

– Inviting student for club meetings;

– Inviting student for club events;

– Encouraging student to have some simple role in a club’s project;

– Project “Passport to the Global Citizenship”



• Increasing contact with Rotarians:



• Increasing contact with Rotarians :

– Dining Project:• Every week one Rotarian could invite the

student to have dinner at his/her home–after 48 weeks, the student will have met

most of the Rotarians;



• Increasing contact with Rotarians :

– Appointment Book Project:• At first meeting of the year: give an empty

Appointment Book to the Inbound• Inbound brings the Appointment Book to

every meeting and let the Rotarians see it during the meeting, so they can invite the inbound to interesting events: parties, trips, picnics, religious meetings, sporting events, etc.



• Increasing support by Counselor:



• Increasing support by Counselor:

– Engaging Counselor to meet inbound students more frequently;

– Encouraging Counselor to be the “big father” / “big mother” of the student.



• Increasing assistance with language:



• Increasing assistance with language:

– Encouraging the Inbound student to learn the host language BEFORE coming to the exchange:• Rosetta Stone, Duolingo, 50languages,

Babbel, etc.

– Encouraging host clubs to establish partnership with language schools for teaching Inbounds host language.


Why is it Important to Engage Clubs with YE?

Based on students’ answers to the question“I felt Included by my host club”

Poor (352) Good (1050)



Club Support

•We see a strong correlation between feeling included by the host club and the overall results of the exchange

•Remember, this is based on reports by the students, not an objective analysis

•But, it appears that when the club includes the student, the exchange goes better.



Counselor supportBased on students’ responses to the question

“My relation with my counselor was good”

• Poor (377) Good (1079)



Club Support

•Again, this is based on the students’ reports of their relationship with the Counselor, not an objective analysis

•But it does appear that there is a very strong correlation between the Counselor’s role and the outcome of the exchange



• PETS: ask your DG to propose YE targets for each Club;

• Ensure that YE Officers and Counselors attend district training meetings so that they’re prepared for their responsibilities;

• Involve the Rotarians in carrying out your Club’s goals.


And….

• Let’s check how the Youth Exchange can help leveraging Club’s Committees:


YE can help leveraging club’s Committees

• Invite an exchange student to give a presentation at a club meeting;

• Include articles about YE in your club newsletter;

• Recognize Rotarians who demonstrate outstanding commitment to YE.



• Promote the cultural and educational benefits of Youth Exchange to potential students and host families;

• Invite parents of Outbound students for Rotary;

• Invite alumni to visit your club and attend club and district events.



• Share details about students conducting projects on your club website and through social networks;

• Contact local media to cover YE events;

• Arrange for a former or current YE student to address the local school to personally recommend the program;



• Place advertisements in local newspapers or use social networking sites to encourage former YE participants to reconnect to Rotary through your club.



• Introduce Interactors to YE;

• Encourage YE students to start an Interact or Rotaract club when they return home;

• Nominate YE students to attend your district’s RYLA event;

• Encourage Rotaractors to mentor YE students.



• Encourage the Inbound/Outbound student to start a fundraising project for Polio;

• Encourage the Inbound Student to integrate into a project of the Host Club and make the link with the Sponsor Club for planning a Global Grants project.


Finally…

Learn What is Working by asking Rotarians …


…. and Make Sure They Feel “Heard”



“Clubs that build ties with youth in their communities cultivate future members and become

rejuvenated by the energy and new perspectives that young

people have to offer”


Q & A Session


Thank you!

Luiz Ricardo [email protected]

District 4510, Brazil

engaging clubs with youth exchange (yeo preconvention)

Presentations & Public Speaking

member engagement

club members

host club

club meetings

club events

youth exchangeengaging

effective rotary club

post exchange survey