engaging teamwork in an agile workplace
TRANSCRIPT
Cesar Barrero
Collaboration Solutions Specialist
Collaboration Canada
Engaging Teamwork in an Agile Workplace
Collaboration Breakout Sessions
Session Title Session Time Presenter
Opening Remarks & Keynote 9:05 am – 10:00 am
Engaging Teamwork in an Agile Workplace 10:35 am – 11:35 pm
The Blueprint to Better Collaboration 11:40 pm – 12:40 pm
Reimagine Collaboration 1:50 pm – 2:50 pm
Come play in our Sandbox 2:55 pm – 3:55 pm
World of Solutions, Cocktail Reception,
& Prize Draws3:30 pm – 5:00 pm
Agenda
• The New Era of Collaboration
• Agile Enterprise
• Making Collaboration Simple
• How Team Work is Changing
• Apple-Cisco Partnership
EveryDesk
Our mission is to provide a no-compromise collaboration experience to:
EveryRoom
EveryPocket
Cisco Collaboration Portfolio
Collaboration
EndpointsConferencing
Customer
Collaboration
Unified
Communications
On Prem/Hybrid
Cloud
Team
Collaboration
Team Collaboration
How Does Your Collaboration Solution Address These Challenges
Business Imperatives
We need to become more agile
and responsive in the face of
increased competition and a
faster pace of change
We need to innovate, expand
into new markets, and grow
revenue
We need to cut costs and
increase operational
efficiencies
Today
Interdependent work
Flexible, self-regulated agile teams
Team from anywhere
Work with employees, partners, and customers
Past
Individual work
Fixed, long-term teams
Teams in the office
Work mostly with employees
The Way We Work Has Changed
User Behavior Transition
Yesterday Today
Consumerizationof IT and BYOD and BYOA
Consumer ease-of-use apps for teams “Bring your own collaboration”
Collaboration solutions must adapt to the realities of the Agile Era
Peopleare working
differently
Placeswhere people
work are changing
Networkscontinue
to evolve
Peopleare working
differently
Placeswhere people
work are changing
Networkscontinue
to evolve
Collaboration solutions must adapt to the realities of the Agile Era
Highly mobile and app centric
Small self-organized teams
Time shifted work schedules
Demand for personalization, flexibility, and visual interactions
Employees are transitioning more frequently across more locations
Growth of open office layouts and shared spaces
Information exchange through multiple digital workspaces
Collaboration across and beyond corporate boundaries
Applications available from a combination of clouds
Multi-layer security imperatives
Software defined networks
Shift to Pervasive Team Collaboration
WORKSTYLES & COLLABORATION TOOLS
Pervasive Team Collaboration
Persistent Conversations
Small Teams
Time Shifted Collaboration
Rapid Iteration
Conferencing
Audio, Video, Web
Structured Meetings
Real-Time
Share Content
Unified
Communications
Phones, Video and IM
Real-Time
Messaging and Calling
Cisco
Collaboration Cloud
1:1
Teams
How do I connect everyone together?
In one meeting?
Let’s Meet
What devices will be used?
How many people in my meeting?
Where is everyone joining from?
Unlimitedvirtual rooms
Introducing Cisco Spark
Persistent and secure messaging and file sharing
Face-to-face meetings with screen sharing
Superior business-class experience
Making Teamwork Simpler.
An app that instantly creates a
place for teams to work together,
where their work can live, and a
way to stay connected to it all
Find and Connect
Immediate find and connect with key
individuals to get things done fast
Structured Conferences
Disseminate critical information to
broad set of participants in many
different places
Team Collaboration
Self organized work spaces for
ongoing iteration and teamwork
We Collaborate In Many Different Ways
Cisco Collaboration CloudContinuous Delivery That’s Connected and Secure
Iteration HybridSecurity Ecosystem
Engage with users, analyze insights,
constantly improve and deploy
Enable a highly trusted cloud service
Integrate cloud services with
premises/partner solutions
Delivered by partners with enhanced
management and visibility for IT administrators
New Windows
Desktop Client Native experience
for PC users
Added Security with
Room ModerationUsers can
control who can
add others to rooms
Single Pane
of Glass for
AdministrationFor IT admins
and partners
Rapid IterationRecent Feature Updates
Easily Create
Spark Rooms
Around Existing TeamsTurn any of your calendar
entries into a Spark room
to work together before
& after your meetings
An Easier Way to Work with Your Teams
Work together in unlimited virtual rooms that you can easily access
through a searchable, chronological list
Start collaborating with anyone by adding their name or e-mail address
Connect your mobile calendar to create a Spark room for upcoming calendar
entries. Join virtual meetings, including WebEx meetings, in a single tap.
Pull Everyone Together Simpler Way to Work With All Your Teams
Get Work Done Faster
See files instantly without
a download to get to the
important information fast
Share a photo or add a file
directly into your rooms
Review previously shared
messages and files at any
time
Cisco Spark for:
• iPad and iPhone
• Android
• Web
• Windows
• Mac
Quickly Scan
Shared Files
Add Files
Even While Mobile
Persistent Content and
Context
Consistent and Easy-
to-Use Experience on
Every Device
Accelerate Decision Making
Share your
screen to gain
quick alignment
Capture important
details while you talk that
can be reviewed later
Initiate a meeting in your
rooms of up to 25 people* from
any device
Join meetings in progress anytime
so you can switch devices if needed
*Paid subscription feature
Meet, Share, and Recall Keep the Discussion Going
Spark: Business Class Security Features
Lock rooms to
moderate room
participants and
content*
*Paid subscription feature
User Access Controls IT Management
Add* Single Sign-On, directory
sync, and view analytics
End-to-end content
encryption, and in-
transit and media
encryption
Encryption
CloudConnected
Does This Sound Familiar?
You need to get a group of people together to
resolve an issue or complete a project ASAP
The topic will require frequent idea and file
sharing, as well as face-to-face meetings
The group includes internal colleagues as well as
external partners, suppliers or customers
You start by opening a calendar appointment to
get everyone together
But you also need to set up virtual collaboration
experiences – fast
How do you do this simply, all at once, and from
any device?
Introducing Calendar ServiceSet Up Collaboration Experiences Right from Your Calendar
Use any Microsoft Exchange-
based calendaring application to
easily share your Cisco WebEx
personal room information and
create a Cisco Spark room.
The calendar service automatically orchestrates the
desired collaboration experiences
Calendar ServiceHow It Works: Organizer
Eliminate steps and save time
Be more productive while mobile
Open a calendar appointment from any device
Add the people you need to work with and type @WebEx and/or @Spark in the location field –
that’s it!
…and are automatically added to a Cisco Spark
“room” where everyone can work together prior to the
meeting
Participants receive the calendar appointment that contains the host’s WebEx
personal room information…
When it’s time to meet, everyone can easily join from
the device of their choice
Calendar ServiceHow It Works: Participants
Be more effective and efficient when it’s time to meet!
WebEx: New in WBS30Cisco Spark and WebEx
• Automatically create a Spark room after any WebEx meeting to easily keep the teamwork going
• The Spark room will be pre-populated with the meeting attendees/invitees and meeting title
New!Available
Now CloudConnected
Spark Subscription Offers
Free
Subscriptions
Message Message and Meet
Room moderation and external participant notifications
Single Sign-On (SSO) and directory sync
Live support
Meetings in rooms with up to 25 participants --
WebEx Meeting Center or Enterprise Edition --
Unlimited rooms
and participants
Mobile calendar
and contacts
integration
Face-to-face
meetings in rooms
of up to
3 participants
File
sharing
1:1 and group
messaging
Online
self service
End-to-end
content
encryption
Management PortalSingle Pane of Glass for Partners and Administrators
Easy user onboarding
Enterprise Single Sign-On
Sync with on-premises directory service
Role-based access
Analytics and metrics
User, group, and license management
Partners: Simply launch trials and
manage accounts
Recap
Be the next agile enterprise
Cisco makes collaboration and teamwork simpler
Try Spark for yourself and give us feedback
Ciscospark.com
Start a trial at your company
Expanding mobile use cases
BYOD
Company
Purchased
Basic CommunicationsTransforming
WorkMobile Transactions
Prioritized data achieves faster speeds
Impact of QoS on business data
Voice and video
Low priority
Business real-time data
Source: Forrester Consulting projections from IP Voice study conducted on behalf of Cisco (March
2013)
27%+
Business calls made from a mobile device
Carrier network
PBX
Telcoswitch
Telcoswitch
LAN
Corporate
WAN
Cellular
Current telephony environment
PBXTelcoswitch
LAN
Corporate
WAN
iPhone integrated with enterprise voice
VoIP Internet
Cisco Collaboration Cloud
Tighter integration with Cisco Collaboration Cloud will give iPhone unique capabilities for enterprise
voice.
Source: Workfront “The State of Enterprise Work” (2014)
30%
Office workers’ time spent in meetings or email
iOS
dramatically
better on Cisco
networks
Enterprise voice
integration with
iPhone
Seamless
collaboration for
mobile workers