engineers planners contractors management and... · 2019-03-18 · henri fayol • founder of...

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PLANNING, MANAGEMENT

AND DEVELOPMENT

Engr. Rommel M. Antonio

Management

Management

CambridgeDic-onary" thecontrolandorganiza/onofsomething,esp.abusinessanditsemployees

management

BusinessDic-onary" Theorganiza/onandcoordina/onoftheac/vi/esofabusinessinordertoachievedefinedobjec/ves.

HENRI FAYOL

•  Founderof“ManagementProcessSchool”

•  First“ManagementTheore/cian”

•  PublishedAdministra/onIndustrielleetGenerale(GeneralandIndustrialManagement”in1916

Management

AccordingtoHenriFayol,Managementhas5elements

" Planning" Organizing" Commanding

" Coordina/ng" Controlling

Planning–thoughtandanalysisprocesstobeabletodrawanac/onplantoachievegoals

Organizing–assemblingandbringingtogetheralltheresourcesforthe

implementa/onofplansCommanding–seNnghumanresources

towardsorganiza/onalobjec/ves

Coordina?ng–harmonyoforganiza/onal

ac/vi/esensuringthealignmentwithcommon

objec/ves

Controlling–monitoringac/vi/estoassurethateverythingisofqualityandaccordancewith

plans

General Principles of Management


1.DivisionofWork-Subdividingworkanddecisionsamongthemanagerandsubordinates

2.AuthorityandResponsibility-Thepowerofamanagertogivecommandstoemployeeswhichinvolvesresponsibility

3.Discipline-Respectforagreementsandobediencetoorders


4.UnityofCommand- Establisheschainofauthoritywhereinordersshouldbereceivedfromonesuperioronly

5.UnityofDirec?on-Peopleineachgroupac/vi/esmusthaveonlyonehead,oneplanandtowardsthesameobjec/ves


7.FairRemunera?on-Employeesmustberemuneratedfortheireffortandforsa/sfyingemployers

6.Subordina?on-Employeesmustbesubordinatedtogeneralinterestoforganiza/on


9.ScalarChain-LinesofauthorityorchainofsuperiorswhereinchainismaintainedfromtoptoboVomstructureoforganiza/on

8.Centraliza?on/Decentraliza?on-Authorityisconcentratedordisperseddependingonorganiza/on’sstructure,natureofopera/on,cultureofstaff,andbusiness


11.Equity-Employeesmustbetreatedequally,fairlyandwithkindnessbymanagerstoelicitloyaltyfromthem

10.Order-Materialandsocialordernecessaryforproperfunc/oningoforganiza/on

12.StabilityofTenure-Jobsecurityandcareerprogressareassured


14.EspritdeCorps-Raisingthemoraleandmo/va/ngemployeesthroughestablishingunitywithintheorganiza/on

13.Ini?a?ve-Eagernessofanindividualtodosomethingthatwouldbenefittheorganiza/on

Conditions for Management to Succeed

1.   Mission(goals)2.   Authority(power&control)3.   Resources(suppliesorfinancial

resources)4.   ResponsibilityandAccountability

Levels of Management

Levels of Management

1.   TopLevelofManagement2.   MiddleLevelofManagement

3.   BoZomLevelofManagement

TOP LEVEL OF MANAGEMENT

MIDDLE LEVEL OF

MANAGEMENT

LOWER LEVEL OF

MANAGEMENT

MANAGEMENT ROLES

(AccordingtoMintzbergaspublishedinhisbookMintzbergonManagement:InsideOurStrangeWorld

ofOrganiza/ons)

INTERPERSONALFIGUREHEADLEADERLIAISON

INFORMATIONALMONITORDISSEMINATORSPOKESPERSON

DECISIONAL

ENTREPRENEURDISTURBANCEHANDLERRESOURCEALLOCATORNEGOTIATOR

PLANNING

PLANNING

MerriamWebsterDic-onary

" Theactorprocessofmakingorcarryingoutplans

" Theestablishmentofgoals,policies,andproceduresforasocialoreconomicunit

PLANNING

“Decidinginadvancewhattodo,howtodoitandwhoistodoit.”

-KoontzandO’Donell

Four Types of Planning


1.   Opera?onalPlanning2.   StrategicPlanning3.   Tac?calPlanning

4.   Con?ngencyPlanning


1.   Opera?onalPlanning-  Abouthowthingsneedto

happen

-  Day-to-dayac/vi/esandopera/onsofacompany


2.StrategicPlanning-  Morefocusedonlong-term

ac/vi/esanddecisionsofthecompanyandservesasitsfounda/on

-  Includeshigh-leveloverviewofthebusiness


3.Tac?calPlanning-  Focused,specificandshort-

termplans

-  Supportsstrategicplanningthroughorganizingwaysor‘tac/cs’astohowtoachievetheplansoutlinedinthestrategicplan


4.Con?ngencyPlanning-  Expertsconsiderthisasspecial

typeofplanning

-  Managingproblemsthatareunexpectedorunforeseenbythemanager

Approaches in Planning


1.   Top-DownApproach2.   BoZom-UpApproach

3.   MixedApproach

1.Top-DownApproach-  “StepwiseDesign”,“Break-

Down”

-  Alldirec/onscamefromthetop

-  Projectobjec/ves,guidelines,plansandfundprocessesareprovidedbythetopmanagers

-  Thisapproachoeencausereducedproduc/vityandboVlenecks


2.BoZom-UpApproach-  Teammemberspar/cipatein

everystepofmanagementwhereindiscussiononacertainprojectisdonebythewholeteam

-  Managerscommunicatethegoalsandvalues,andteammembersareencouragedtodotheirownto-doliststoachievetheirgoals


2.BoZom-UpApproach-  Choiceofmethodsandhowto

performac/onsdependontheteammembers

-  Membersaremoreinvolvedandthattheirini/a/vesareappreciated


3.MixedApproach-  Accordingtoexperts,combining

twoapproachesisthebestapproach

-  Itisfocusedmoreondistribu/ngtheworkasamanagerbuts/llmaintaintheauthorityandcontrolintheoverallproject

-  Eachlevelsofmanagementhasequalpar/cipa/on


Steps in Planning

1.  Iden/fygoals2.  Evaluatecurrentsitua/on3.  Establisha/meframe

4.  SetSMARTobjec/ves

5.  Forecastresourcesneeded6.  Implementtheplan

7.  Createfeedbackmechanisms

•  Along-termambi/onoftheorganiza/on

Goal

•  Fundamentalpurposeoftheorganiza/on

Mission

•  Thewayonhowanorganiza/onwillbeinthefuture

Vision

SMART METHOD

SMART

-specific

-measurable

-aVainable

-realis/c

-/mely

Generic Elements of a Plan 1.  Title2.  Goals3.  Objec/ves4.  Coursesofac/on5.  ResourcerequirementsandBudget

6.  Responsibleunitsorpersons7.  Developmonitoringandevalua/ontools

8.  Keyresultsareasandperformanceindicators

DEVELOPMENT

DEVELOPMENT

CambridgeDic-onary

" Processinwhichsomethingorsomeonegrowsorchangesandbecomesmoreadvanced

DEVELOPMENT

BusinessDic-onary

" Systema/cuseofscien/ficandtechnicalknowledgetomeetspecificobjec/vesandrequirements

" Theemployeeownstheplan" Bothsupervisorandemployeecreatedtheplan

" Bothhaverealis/callybalancedbenefitswithcosts

" ThesupervisoriscommiVedtohelpingtheemployeeaccomplishtheplan

Key Concepts of DEVELOPMENT Plan

" Theplanisoutcome-focused,notac/vity-focused

" Developmentalgoalsarenotratedduringtheperformancereview(theyarepartofplanning)

" Trainingisnottheonlywaytodevelopment.Focusotheoutcomestobeachievedthenplanonhowtoaccomplishthem

Key Concepts of DEVELOPMENT Plan

1.  Gatherinputtodeterminewheretofocus:

#  PerformanceOutcomes:Whatnewskillsorbehaviorsarerequiredtoachievethisyear’sobjec/ves?

#  Developmentareas:Basedonperformancefeedbackfrompastyears,wherehaveyoufallenshort?

#  Careerplanning:Whatnewskillsandbehaviorsshouldyouworkontoprepareforyourfuturecareer?

To build a DEVELOPMENT Plan (AccordingtoRochesterIns/tuteTechnology)

2.DefineonetofourdevelopmentgoalsforJobDu/es,UniversalPerformanceDimensions,andJobSpecificCompetenciesthatwillbuildskillsfortodayorprepareyouforfuturerolesandrecordthosegoalsinthe“DevelopmentNeeds”columnforeachareaofthethreeareas.


3.Iden/fydevelopmentac/vi/esthatsupportachievementofyourgoals.Consider:


4.Recordtheselecteddevelopmentalac/vi/esinthe“Ac/onSteps”columnforeachareaofthePerformanceManagementPlanningandReviewForm(JobDu/es,UniversalPerformanceDimensions,andJobSpecificCompetencies);theseitemsshouldbetheactuallearningac/vi/esthatwillsupportthe“DevelopmentNeeds”orgoals;alsofillinthe“TargetedImplementa/onDates.”

5.Gooverthedevelopmentpor/onoftheplanwithyoursupervisor.


Sample Project

CadastralSurveyProjectofBurgosCadastre

ProvinceofPangasinan

MunicipalBoundary

ACTIVITYWORKSCHEDULEFORLOTSURVEYA. FIELDWORK

1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11thAcitvity(Work)

1Researchwork 30 102PloNng 15 203IEC 10

4Monumen/ng/sketching 10 30

5FinalLotsurvey 30 30

6Prepara/onofCadastralSurveyReturn 20 30 30 10

7Pos/ngandValida/on 10andCorrec/onofFinalLotsurvey

8Correction and Final Printing 10

9Submittal of Survey Return 2

10Ivas for Lot Survey 10.a. Field Inspection 610.b. Office Verification

BOFFICEWORKANDSUBMISSIONOFCOMPETESURVEYRETURN

Reports Date

1Incep/onreportUponissuanceoftheNo/cetoproceed

2InterimProgressreport

a)FirstStatusReport45daysaeerthestartoftheac/vity

b)SecondStatusReport

120daysaeerthestartoftheac/vity

3DraeReport148daysaeerthestartoftheac/vity

4FinalReport 365days

ACTIVITYWORKSCHEDULEFORESTABLISHMENTOFPOLITICALBOUNDARY

A. FIELDWORK1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th11th

Acitvity(Work)

1ResearchworkandPlo/ng 102IEC 43Reconnaisance 104Monumen/ng 12 10

5Observa/onofControl 7PointsbyGPSandTotalSta/on6OfficeWork 10

7SubmissionofComplete 2SurveyReturn

8IVASforProjectControl 5

B.OFFICEWORKANDSUBMISSIONOFCOMPLETESURVEYRETURNS

Reports Date

1Incep/onreportUponissuanceoftheNo/cetoproceed

2InterimProgressreport



5daysupontheobserva/onisfinished


4FinalReportUponapprovaloftheProjectac/vity

ACTIVITYWORKSCHEDULEFORESTABLISHMENTOFPROJECTCONTROL

A. FIELDWORK

1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th

Acitvity(Work)

1ResearchworkandPlo/ng 8

2IEC 4

3Reconnaisance 10

4Monumen/ng 10

5Observa/onofControl 5 5PointsbyGPSandTotalSta/on

6OfficeWork 5

7SubmissionofComplete 2

SurveyReturn

8IVASforProjectControl 4

BOFFICEWORKANDSUBMISSIONOFCOMPLETESURVEYRETURN

Reports Date

1Incep/onReportUponissuanceofNo/cetoproceed

2InterimProgressReport



5daysupontheobserva/onisfinished


4FinalReportUponapprovaloftheProjectac/vity

ACTIVITYWORKSCHEDULEFORCADASTRALSURVEYOFBURGOS1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th

A. ProjectControl 47days

B Poli/calBoundary 58days

C. LotSurvey 150days

Reports Date1Incep/onreport UponissuanceoftheNo/cetoproceed2InterimProgressreport

a)FirstStatusReport48daysaeerthestartoftheProjectControl

b)SecondStatusReport59daysaeerthestartofthePoli/calBoundary

3DraeReport 151daysaeerthestartoftheLotSurvey4FinalReport 215days

1.ESTABLISHMENTOFPROJECTCONTROL

10 20 30 40 50 60 70 80

1.1ResearchWorkPloNngandEncoding1.2.Informa/onEduca/onCampaign

1.3Reconnaisance1.4Monumen/ng(20X20X100cm)1.5Observa/onofControlPointsbyGPSandTotalSta/on

1.6OfficeWork

1.7SubmissionofCompositeProjectControl

1.8IVASofProjectControl

47days

2.ESTABLISHMENTOFPOLITICALBOUNDARY

10 20 30 40 50 60 70 80

1.1ResearchWorkPloNngandEncoding1.2.Informa/onEduca/onCampaign

1.3Reconnaisance

1.4Monumen/ng1.5Observa/onofControlPointsbyGPSandTotalSta/on

1.6OfficeWork

1.7SubmissionofCompositeProjectControl

1.8IVASofProjectControl

58days

3.LOTSURVEYS 10 20 30 40 50 60 70 80 90 100 110 120 130 140 150

3.1Research

3.2PloNng3.3.Informa/onEduca/onCampaign3.4LotMonumen/ng&Sketching

3.5FinalLotSurvey

3.6Prepara/onofCadastralSurveyReturns

3.7Pos/ngValida/onandCorrec/onofFinalLotSurvey

3.8FinalReviewofCadastralMapandcorrec/onandfinalprin/ngofplanListofClaimant

3.9SubmiValofCadastralSurveyReturnforApproval

3.10IVASforSurvey

10.AFieldOpera/on

10.BOfficeVerifica/on

3.11Reproduc/onofCM,BBIM&MICM

150days

4.Comple/onoftheProject

“Whenyoudothethingsinthepresentthatyoucansee,youareshapingthefuturethatyou

areyettosee”

-IdowuKoyenikan

THANK YOU!

engineers planners contractors management and... · 2019-03-18 · henri fayol • founder of...

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