Contents

Table of contents

I. Introduction1. Welcoming the audience2. Introducing yourself3. Giving your position, function, department, company4. Introducing your topic5. Saying why your topic is relevant for the audience6. Stating your purpose7. Structuring8. Sequencing9. Timing10. Handouts11. QuestionsII. Effective openings1. Rhetorical questions2. Interesting facts3. Stories and anecdotes4. Problem to think about

III. The middle / main part1. Saying what is coming2. Indicating the end of a section3. Summarizing a point4. Moving to the next point5. Going back6. Referring to other points7. Adding ideas8. Talking about (difficult) issues9. Rhetorical questions

IV. Describing visuals1. Introducing a visual2. Explaining a visual3. Highlighting information4. Describing trends5. Explaining purpose6. Explaining cause and effect

V. Conclusion1. Indicating the end of your talk2. Summarizing points3. Making recommendations4. Inviting questions

VI. Effective conclusions1. Quoting a well-known person2. Referring back to the beginning

VII. Dealing with questions1. Clarifying questions2. Avoiding giving an answer3. Admitting you don't know4. Postponing questions5. Summarizing after interruptionsVIII. Useful verbs (in context)1. Useful words (in context)

IX. References

I. Introduction

I. Introduction

1. Welcoming the audienceGood morning / afternoon, ladies and gentlemen.Hello / Hi everyone.First of all, let me thank you all for coming here today.It's a pleasure to welcome you today.I'm happy / delighted that so many of you could make it today.It's good to see you all here.

2. Introducing yourselfLet me introduce myself. I'm Ann Brown fromFor those of you who don't know me, my name isLet me just start by introducing myself. My name is

3. Giving your position, function, department, companyAs some of you know, I'm the purchasing manager.I'm the key accountant manager here and am responsible forI'm here in my function as the head ofI'm the project manager in charge of

4. Introducing your topicWhat I'd like to present to you today isI'm here today to presentToday's topic isThe subject / topic of my presentation isIn my presentation I would like to report onIn my talk I will tell you aboutToday I'm going to talk aboutI'll be talking about

5. Saying why your topic is relevant for the audienceToday's topic is of particular interest to those of you/us whoMy talk is particularly relevant to those of us whoMy topic is/will be very important for you becauseBy the end of this talk you will be familiar with

6. Stating your purposeThe purpose / objective / aim of this presentation is toOur goal is to determine how / the best way toWhat I want to show you isMy objective is toToday I'd like to give you an overview ofToday I'll be showing you / reporting onI'd like to update you / inform you aboutDuring the next few hours we'll be

7. StructuringI've devided my presentation into three (main) parts.In my presentation I'll focus on three major issues.

8. SequencingPoint one deals with, point two , and point threeFirst, I'll be looking at, second, and thirdI'll begin / start off by Then I'll move on to Then / Next / After thatI'll end with

9. TimingMy presentation will take about 30 minutes.It will take about 20 minutes to cover these issues.This won't take more than10. HandoutsDoes everybody have a handout / brochure / copy of the report? Please take one and pass them on.Don't worry about taking notes. I've put all the important statistics on a handout for you.I'll be handing out copies of the slides at the end of my talk.I can email the PowerPoint presentation to anybody who wants it.11. QuestionsThere will be time for questions after my presentation.We will have about 10 minutes for questions in the question and answer period.If you have any questions, feel free to interrupt me at any time.Feel free to ask questions at any time during my talk.

II. Effective openings

II. Effective openings

1. Rhetorical questionsIs market research important for brand development?Do we really need quality assurance?

2. Interesting factsAccording to an article I read recently, Did you know that ?I'd like to share an amazing fact / figure with you.

3. Stories and anecdotesI remember when I attended a meeting in Paris, At a conference in Madrid, I was once asked the following question:Let me tell you what happened to me

4. Problem to think aboutSuppose you wanted to How would you go about it?Imagine you had to What would be your first step?

III. The middle main part

III. The middle / main part

1. Saying what is comingIn this part of my presentation, I'd like to talk aboutSo, let me first give you a brief overview.2. Indicating the end of a sectionThis brings me to the end of my first point.So much for point two.So, that's the background onThat's all I wanted to say about3. Summarizing a pointBefore I move on, I'd like to recap the main points.Let me briefly summarize the main issues.I'd like to summarize what I've said so far4. Moving to the next pointThis leads directly to my next point.This brings us to the next question.Let's now move on / turn toAfter examining this point, let's turn toLet's now take a look at 5. Going backAs I said / mentioned earlier, Let me come back to what I said beforeLet's go back to what we were discussing earlier.As I've already explained, As I pointed out in the first section, 6. Referring to other pointsI have a question in connection with / concerning payment.There are a few problems regarding the quality.With respect / regard to planning, we need more background information.According to the survey, our customer service needs reviewing.7. Adding ideasIn addition to this, I'd like to say that our IT business is going very well. Moreover / Furthermore, there are other interesting facts we should take a look at.Apart from being too expensive, this model is too big.8. Talking about (difficult) issuesI think we first need to identify the problem.Of course we'll need to clarify a few points before we start.We will have to deal with the problem of increasing prices.How shall we cope with unfair business practices?The question is: why don't we tackle the distribution problems? If we don't solve this problem now, we'll get/run into serious trouble soon.We will have to take care of this problem now.We are currently having difficulties with9. Rhetorical questionsWhat conclusion can we draw from this?So, what does this mean?So, just how good are the results?So, how are we going to deal with this increase?So, where do we go from here?Why do I say that? BecauseDo we really want to miss this opportunity to?

IV. Describing visuals

IV. Describing visuals

1. Introducing a visualLet's now look at the next slide which showsTo illustrate this, let's have a closer look atThe chart on the following slide showsI have a slide here that showsThe problem is illustrated in the next bar chartAccording to this graph, our net profit has doubled.You can see the test results in this table.As you can see here,

2. Explaining a visualFirst, let me quickly explain the graph.You can see that different colours have been used to indicateThe new models are listed across the bottom.The biggest segment indicatesThe key in the bottom left-hand corner

3. Highlighting informationI'd like to stress / highlight / emphasize the following point(s).I'd like to start by drawing your attention toLet me point out thatI think you'll be surprised to see thatI'd like to focus your attention onWhat's really important here isWhat I'd like to point out here isLet's look more closely at

4. Describing trendsSales increased slightly in summer.Consumer spending fell / declined sharply.Interest rates have risen steadily.Food prices went up significantly.There was a sudden increase in prices.In August, we saw a moderate fall.This was followed by a gradual decline.There was a sharp slump in sales.Ticket sales have started picking up.

5. Explaining purposeWe introduced this method to increase flexibility.The purpose of this step is to expand to foreign markets.Our aim was to

6. Explaining cause and effectWhat's the reason for this drastic decrease?The unexpected drop was caused byThis was because ofAs a consequence / Consequently, sales went up significantly.As a resultThe venture resulted in a sharp fall in share prices.Our new strategy has led to an increase of 10%.

V. Conclusion

V. Conclusion

1. Indicating the end of your talkI'm now approaching / nearing the end of my presentation.Well, this brings me to the end of my presentation.That covers just about everything I wanted to say aboutOK, I think that's everything I wanted to say aboutAs a final point, I'd like toFinally, I'd like to highlight one key issue.

2. Summarizing pointsBefore I stop, let me go over the key issues again.Just to summarize the main points of my talkI'd like to run through my main points againTo conclude / In conclusion, Id like toTo sum up (then), we

3. Making recommendationsWe'd suggestWe therefore (strongly) recommend thatIn my opinion, we shouldBased on the figures we have, I'm quite certain that

4. Inviting questionsAre there any questions?We just have time for a few questions.And now I'll be happy to answer any questions you may have.1. Asking for commentsWhat do you think about that?What do we all think?Do you want to start us off?Do you want to come in here?Would you like to make a point here?Does anyone want to say anything on that?Would you like to comment on that?

2. InterruptingSorry, but Sorry to interrupt but I feel that Could I come in here?I'd like to make a point here if I could.Can I just say something about that?

3. Dealing with interruptionsHold on, please.We'll come back to you in a moment.Just a second, please. I promise we'll come right back to you.

4. Asking for clarificationI'm not sure I understand what you're saying.Do you mean that ?Are you saying that ?If I understand you correctly, you think that

5. Asking for opinionsWhat do you think?Do you agree?Do you feel that ?What do you think about?

6. Giving a neutral opinionI think that Why don't we ?It seems to me that In my opinion We should

7. Giving a tentative opinionIt might be the case that Perhaps we should I tend to think that Is it possible that ?

8. Giving a strong opinionI'm convinced that It's (absolutely) clear thatAnd frankly I think thatThere's no doubt in my mind that

9. Strong agreementYou're completely right.Absolutely. I think its a fantastic idea.I totally / completely agree.

10. Agreeing in a neutral wayI think you're right.That's right.I agree.

11. Tentative or partial agreementTo a certain extent I agree.I partially agree, but Yes, but I can agree with that up to a point.I think I can agree up to a point.I support the idea up to a point.

12. Neutral disagreementI disagree.I can't go along with that.I think you might be wrong there.I'm afraid I can't agree with you there.

13. Strong disagreementNo, I think you're wrong there.I completely disagree.

14. Making positive suggestionsHow about if we ?Couldn't we just ?What about if you ?

VI. Effective conclusions

VI. Effective conclusions

1. Quoting a well-known personAs once said, To quote a well-known businessman, To put it in the words of

2. Referring back to the beginningRemember what I said at the beginning of my talk today?Let me just go back to the story I told you earlier. Remember

VII. Dealing with questions

VII. Dealing with questions

1. Clarifying questionsI'm afraid I didn't (quite) catch that.I'm sorry, could you repeat your question, please?So, if I understood you correctly, you would like to know whetherSo, in other words you would like to know whetherIf I could just rephrase your question. You'd like to knowDoes that answer your question?

2. Avoiding giving an answerIf you don't mind, could we discuss that on another occasion?I'm afraid that's not really what we're discussing today.Well, actually I'd prefer not to discuss that today.

3. Admitting you don't knowSorry, I don't know that off the top of my head.I'm afraid I'm not in a position to answer that question at the moment.I'm afraid I don't know the answer to your question, but I'll try to find out for you.Sorry, that's not my field. But I'm sure Peter Bott from Sales could answer your question.

4. Postponing questionsIf you don't mind, I'll deal with / come back to this point later in my presentation.Can we get back to this point a bit later?I'd prefer to answer your question in the course of my presentation.Would you mind waiting until the question and answer session at the end?Perhaps we could go over this after the presentation.

5. Summarizing after interruptionsBefore we go on, let me briefly summarize the points we've discussed.So, now I'd like to return to what we were discussing.

VIII. Useful verbs (in context)

VIII. Useful verbs (in context)

Verbs ExamplesTranslation

to clarifyBefore we go on, let me clarify one point.a clarificato focus onWe need to focus on customer service.a se concentra peto highlightLet me highlight the following points.a scoate in evidentato illustrateThis chart illustrates our success story.a ilustrato indicateThe figures on the left indicate sales in France.a indicato lead toThis leads to my next point.a conduce lato mentionAs I mentioned earlier, our staff is well-qualified.a mentionato move on toLet's now move on to the next question.a trece lato notePlease note that prices rose slightly. a remarca, a observa, a fi atent lato noticeYou'll notice a sharp drop in August.a observato pass onHere are the handouts. Please take one and pass them on.a da mai departeto riseHouse prices rose by 5% last year.a se ridicato solveHow can we solve this problem?a rezolvato summarizeBefore I go on, let me summarize the key issues. a recapitulato updateI'd like to update you on the project status.a oferi / furniza ultimele informatii

IX. References

IX. References

English for Presentations. Cursuri scurte de limba engleza pentru afaceri, Marion Grussendorf, ALL EDUCATIONAL 2009, pp 78-80