English Project GuidelinesEnglish Project GuidelinesWriting and posting a letterWriting and posting a letter

2012-2013 (2nd Term)English Project

1. Write a letter with a particular subject matter (see point #3) to your English teacher;

2. The body of the letter should be of a minimum of 100 words;

3. Four suggested types of letters are as follows:a) Letter of Applicationb) Complaint Letterc) Thank-you Letterd) Personal Letter

4. The layout of your letter and outer envelope is restricted to the basic style taught in class;

2012-2013 (2nd Term)English Project

5. The final work could be written, printed on A4 papers or sent to the following mailbox: f6project@hotmail.com

6. Student’s name, class and student number should be presented clearly on your final work;

7. Submission date: On or before 5th April, 2013

8. Assessment weighting item: a) Content and Grammarb) Layoutc) Clarity

Letter Writing Basics

• Block style

• Correct order of basic Letter

elements

1. Sender’s name2. Return address

3. Date

4. Recipient’s name5. Title (if necessary)6. Inside address7. Salutation

8. Body of letter (at least 2 paragraphs)

9. Complimentary close10.Signed name11. Typed name

12.Enclosure (optional)

Full Block Format

Spacing (Reference)

Sample Letter#1

Sample Letter#1

Sample Letter#1

Sample Letter#2

First Paragraph

Express interestin a particularposition

Sample Letter#2

Second Paragraph

Cite yourqualifications

Sample Letter#2

Last two paragraphs

Provide contactinformation

Sample Letter #3Fill in the missing parts with the correct

expressions to complete the application letter.

Dear Ms. Roberts,

_________________________________________________________,which was advertised in the Columbus Daily on May 16.

_________________________________________________________,for nearly three years. I graduated from Dayton University and Imajored in business administration. _____________________________________________________________________________________,and I speak French fluently. If given the opportunity, I would bea valuable asset to you company.

_________________________________________________. I may be reached by e-mail at jerrysmith@zipmail.com or by telephone (740) 555-3416

I look forward to hearing from you.

I am interested in applying for the position of a marketing manager

I have been employed as a marketing manager

I am very experienced in managing a team and working in a collaborative environment

I would appreciate the opportunity for an interview

Sample Letter #4

Source:http://www2.elc.polyu.edu.hk/CILL/eiw/complaint_letter_constructor.htm

Sample Expressions for Social Letters

• A thank-you letter– Thank you for …– My sister and I want to thank you

for …

• To congratulate someone– Congratulations on (the

completion of your master degree).

– I am delighted to hear about …– I want to congratulate both of you

on …

Sample Expressions for Social Letters

• To make an apology

– I want to apologize for …– I am writing to tell you that …– I am sorry my words upset you.

– Please accept my apology for …– I am really sorry and will …

Sample Social Letters

• Please click on the link below to find out more examples of informal letter:

– http://content.edu.tw/senior/english/tp_tt/composition/letter/ex1.htm

Letter Writing Tips

1. Tips for Writing Thank-You Letters – Be enthusiastic and genuine.

– Write in a friendly, personal style.

2. Tips for Writing Letters of Apology– Apologize unconditionally. – Admit you were wrong.

Letter Writing Tips3. Tips for Writing Letters of Complaint

– Before giving a negative, start with a positive.

– Make a specific rather than a general complaint.

– Problems > Causes > Suggestions – Be well-mannered in tone. Don’t

threaten.

4. Tips for Writing Congratulations Letters – Congratulate the recipient for his

achievement, accomplishment, anniversary, new child, etc.

– Tell the recipient where you learned about the accomplishment.

– Add a comment.

How to address an envelope?

Refere

nce

you can write the return address on the flap of the envelope if their is no room on the top-left hand corner.

How to address an envelope?

1.recipient’s name2.address3.city/town4.state5.zip code6.country

Refere

nceJames D. McDuggan, DirectorAlumni Affairs, Columbia CollegeSuite 917275 Riverside DriveNew York, NY 110125USA