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EN MJ RUIDOSO

EASTERN NEW MEXICO UNIVERSITY-RUIDOSO Branch Community College Board

Regular Meeting August 23, 2018 5:00 p.m.

Room 102

AGENDA

CALL TO ORDER 1. Declare a quorum 2. Approve the agenda

INTRODUCTIONS 1. Introduction of guests 2. College Highlights

APPROVAL OF MINUTES 1. Regular Board Meeting April 5, 2018 2. Special Board Meeting April 27, 2018 3. Special Board Meeting June 19, 2018

ROUTINE MATTERS 1. Report from the ENMU-Ruidoso President .......................................................... Ryan Carstens

INFORMATION ITEMS 1. Update on facilities and planning ......................................................................... Ryan Carstens 2. HED update .......................................................................................................... Ryan Carstens 3. Board Elections regarding HB 98 .................................................................... Nicole DeLorenzo

ACTION ITEMS 1. BBVA Account approvals ..................................................................................... Ryan Carstens 2. Dates for all Fall CCB Meetings ...................................................................... Nicole DeLorenzo 3. General Bond Election ......................................................................................... Ryan Carstens 4. Moving Forward with Phase I of building project ................................................. Ryan Carstens

BOARD ANNOUNCEMENTS AND COMMENTS Fall semester begins August 21, 2018

ADJOURNMENT

If you are an individual requiring Americans with Disabilities Act accommodations in order to attend Branch Community College Board Meetings, please contact the office of the President, ENMU‐Ruidoso,

575 257‐3006 at least fort ‐ei ht hours rior to the meetin .

Community College Board Meeting 05 April 2018

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Eastern New Mexico University-Ruidoso COMMUNITY COLLEGE BOARD

Regular Meeting April 05, 2018 5:00 p.m.

Room 102

CALL TO ORDER

1. Declare a Quorum Mr. Brad Treptow called the meeting to order at 5:02 p.m. and declared a quorum. Mr. James Paxton, Ms. Gina Klinekole, and Ms. Kimberly Smith were present; Dr. Lynn Willard was present via telephone. Also present was Dr. Ryan Carstens.

2. Approval of Agenda Motion: Mr. Paxton moves to approve the agenda Seconded: Ms. Smith Vote: 5-0-0

Motion Passes

INTRODUCTIONS

1. Guests Mr. Treptow introduced guests Jane Christensen, Paul Wenzel, Brent Kernohan, Joseph Rutledge, Pierre Laroche, Marla Romero and Sara Chapman

2. Highlights Mr. Laroche introduced Cyber-security students Brent Kernohan and Joseph Rutledge, as being star students, who earned scholarships to continue their studies. Mr. Laroche outlined the requirements of the scholarship, and turned the floor to the students. Mr. Rutledge is retired military, with no formal cyber security background. Mr. Kernohan is from the Mescalero Tribe and a graduate from Tularosa High School. Mr. Treptow congratulated them and thanked them for attending.

APPROVAL OF MINUTES

1. Regular Board meeting of February 22, 2018 (tab 2) 2. Budget Workshop Meeting of March 29, 2018 (tab 2) Motion: Ms. Gina Klinekole moves to approve the minutes for the February

22, and March 29 meeting minutes Seconded: Dr. Willard Vote: 5-0-0

Motion Passes


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ROUTINE MATTERS

1. Report from College Board Chair - Mr. Treptow thanks Regent Board Chair Ms. Christensen for her time and attendance. Mr. Treptow also recognized Dr. Carsten for the new budget workshop interaction and progress, and thanks to the Board for a productive budget workshop. Lastly, it was nice to have a presentation in regards to stakeholders meeting at the Ruidoso Rotary Club.

2. Report from the ENMU System president – Dr. Carstens send Dr. Elwell’s regards. Chair Christensen had no comment

3. Report from the ENMU- Ruidoso president – Refer to College Highlights document. Dr. Carstens documented successes of the Workforce Job fair that occurred earlier that day. Good to make connection with employers around the area. Another point of interest is the 2+2 Cybersecurity program and partnering with NMSU. ENMU-Ruidoso is in the process of working with NMSU to make sure courses transfer to their new potential program. Other news includes Coda Omness’ work with Hondo schools in collaborating with them for dual credit, over the Roswell branch. Dr. Orozco proposed having a campus wide symposium on women’s history; along with another similar lecture Texas A&M. Ms. Klinekole asked if any employers from Inn of the Mountain Gods was present at the Workforce Job Fair. Ms. Chapman stated they were invited, but did not attend. Mr. Treptow opened the floor to questions and comments – Mr. Paxton asked a clarifying question for who is meeting in Portales to facilitate articulation of emergency management program. Dr. Carstens informed that John McCullough was in charge of this matter, and would likely be meeting via phone, to ensure students from Ruidoso can transfer to attain a four-year degree. Paul Wenzel addressed board in regards to the completion of the construction, saying it was a success and ahead of schedule. He is ordering a LED order for some of the electrical, which will result in a rebate from PNM Electric. Mr. Laroche outlined the contents of new student’s back-to-school tool kit, and the purpose behind it. Mr. Laroche also state that Portales leads the state in degrees in applied science: taking student’s associates degrees or certificates and turning it into a bachelor’s degree, by creating a career ladder. Dr. Carstens continued on the topic of articulation models in other colleges and their potential applications for ENMU.

4. Policy and Procedures – Travel Policy- Dr. Carstens relayed that Scott Smart has reached out to both campuses about a potential policy change. This allows the board to be included in the discussion as well. Currently, this is in a discussion phase, and nothing can be approved as of now, but will eventually be approved by the Regents. Attached documentation will be presented to Scott for the next policy discussion at Portales. Dr. Carstens opens the floor for comments or questions. Dr. Carstens first concern was spending employee time processing low dollar reimbursements. Main issue in policy change regards New Mexico receipt liability laws, and Portales wanting to create standard per diem, based on hours away, so individuals do not have to archive minor receipts for years and reduces vulnerability in regards to this law. It reduces


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paperwork, and processing hours. Mr. Treptow encouraged the board to share comments or concerns with Dr. Carstens by Friday, April 13.

5. Strategic Plan Discussion – Dr. Carstens would like to be disciplined in regular reporting and updates to the strategic plan. He gathered a synopsis throughout the community from focus groups. From the information gathering stages, he created an idea of topics ENMU should focus on for plans. Mr. Treptow voiced that he would like to see progress on various approved metrics from several years ago. Mr. Paxton voiced to give Dr. Carstens time to understand better prior goals, and how they relate to Dr. Carsten’s vision for the college. Dr. Carstens suggested putting one item of the strategic plan the board agenda for every meeting. A big issue facing the success of strategic goals is implementing methodology of measurements, metrics and tracking, which the college is still verifying, which Dr. Carstens hopes to present soon. Ms. Klinekole mentioned her agreement of the discussion, and reiterated that past strategic goals have not been followed up upon. Dr. Willard would like to focus on what the community said, in focus groups, in moving forward with college goals. Mr. Treptow agreed with Dr. Willard. Ms. Klinekole asked about Mescalero’s involvement with the community focus groups process. Dr. Carstens mentioned his concerns with the focus group being an inappropriate setting for Mescalero.

INFORMATION ITEMS

1. College Board Retreat Date Discussion – Marla Romero proposed July and August calendars for retreat, as every weekend in June was unavailable for all parties. Although retreats are historically held in June, scheduling sometimes forces them into other months. Mr. Treptow suggested waiting till after graduation is over, due to the work related to that. Several dates and times were discussed in May and July, before finally deciding on a half-day the morning of July 21 at 8 am. Locations were discussed, but nothing was determined; tentatively set for college campus. Ms. Romero asked for a headcount of board members attending graduation.

2. FY17-18 Budget Adjustment (Restricted/Unrestricted) Request (Tab 3) – Unrestricted and restricted were presented. Highlights: 100,000 move in case remodel happens before July 1. And $650,000 moved to reserve. Restricted $100,000 moved to cover workforce. 2% salary increase.

3. Architect Plans for Adjacent Building Discussion (Tab 3) – Architect plans AB Discussions- Carstens presented timeline for first wave planning from Dekker Perrich Sabatini.

BUSINESS MATTERS

1. Capital Projects Plan – list 5 projects from memo Mall space included for board feedback: Mr. Willard and Mr. Treptow would like adjacent building project to begin before purchasing mall. Mr. Paxton should retain mall on wish list potential. Current mall owners would like to sell. Dr. Carstens to include on 30 year Master Plan, not 5 year Capital Plan. Motion: Dr. Willard motions to approve Capital Projects Plan Seconded: Ms. Klinekole Vote: 5-0-0

Motion Passes 2. Open Meetings Resolution


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Motion: Mr. Paxton motions to approve Open Meetings Resolution Seconded: Ms. Smith Vote: 5-0-0

Motion Passes 3. Fiscal Year 19

Motion: Dr. Willard motions to approve Fiscal Year 19 Seconded: Ms. Smith Vote: 5-0-0

Motion Passes 4. Graduation List

Motion: Dr. Willard motions to approve the Graduation List Seconded: Ms. Klinekole Vote: 5-0-0

Motion Passes 5. Adoption of Business Associates of Applied Science

Motion: Dr. Willard motions to approve Adoption of Business Associates of Applied Science Seconded: Ms. Smith Vote: 5-0-0

Motion Passes 6. Change in Tuition

Motion: Mr. Paxton motions to approve Adoption of Business Associates of Applied Science Seconded: Ms. Klinekole Vote: 5-0-0

Motion Passes

CLOSED MEETING

1. Discussion of potential acquisition of real property – pursuant to Section 10-1-1(H)(8), NMSA(1978); or Discussion of a limited personnel matter pursuant to Section 10-15-1(H)(2), NMSA (1978); or Discussion pertaining to threatened or pending litigation matters involving the college pursuant to Section 10-15-1(H)(7), NMSA (1978).

BOARD ANNOUNCEMENTS

ENMU Board of Regents Meeting, April 20, 2018, 9:30 a.m., Portales Student Art Exhibit, April 27, 2018, 5:30 – 7:00 p.m., Foyer Graduation, May 10, 2018, Spencer Theater ENMU-Ruidoso Community College Board Meeting, August 23, 2018, Room 102; 5:00 p.m.

____________________________________ ______________________

___________________________________ ______________________


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ENMU-Ruidoso Community College Board Retreat July 21, 2018, Room 102; 8:00 a.m. ENMU- Ruidoso Community college visit to Portales campus – TBD

COMMENTS

ADJOURMENT Motion: Ms. Smith moves to adjourn the meeting Seconded: Ms. Klinekole Vote: 5-0-0

Meeting adjourned

Brad Trepto w Chairman, Community College Board

Date

James Paxton Secretary, Community College Board

Date

Respectfully submitted for approval by: Nicole DeLorenzo, Office Administrator to the President


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SPECIAL MEETING April 27, 2018

2:00 p.m. Room 102

CALL TO ORDER Mr. Brad Treptow called the meeting to order at 2:00 p.m. and declared a quorum. Dr. Lynn Willard, Mr. James Paxton, were present. Ms. Gina Klinekole arrived after approval of the agenda. Also present was Dr. Ryan Carstens and Sara Chapman.

APPROVAL OF THE AGENDA Motion: Dr. Willard moves to approve the agenda and float items as needed Seconded: Mr. Paxton Vote: 3-0-0 Motion Motion Passes

INTRODUCTION OF GUESTS Mr. Treptow introduced guest, Mr. Paul Wenzel

BUSINESS MATTERS

Approval of Updated Capital Projects Plan Dr. Carstens went over the edits made to the Capital Projects Plan, after suggestions from Dr. Willard and guidance from Scott Smart. Ms. Klinekole arrives late. Dr. Carstens continues to go over rationale behind including infrastructure in bond request, of $500,000-$700,000. Liability was discussed in wording the bond in a flexible way. Mr. Treptow asked if this would fit into the May 11 regents meeting. Dr. Carstens assured it would. Mr. Paxton asked if others have seen this version. Dr. Carstens said the regents have seen it, but HED has not.

Motion: Mr. Paxton moves to recommend the Capital Projects Plan to the Board of Regents Approval

Seconded: Dr. Willard Vote: 4-0-0 Motion Motion Passes

HED governance, if needed Dr. Carstens went over email detailing town hall meeting: main theme to work together. Various groups teamed together and discussed questions and notes, in terms of governance. Dr. Carstens explained some the data presented suggesting that branch colleges are not as effective. He defended that the data was manipulated in way which did not account for students accurately, i.e. rural factors. Some new policy could potentially strip community colleges of their effectiveness but creating a network of one controlling community college. Mr. Treptow voiced support in opposing new governance propositions.

____________________________________ ______________________

___________________________________ ______________________


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Motion: Dr. Willard moves to recommend chair to work with Dr. Carstens to form a letter, if necessary.

Seconded: Mr. Paxton Vote: 4-0-0 Motion Motion passes

BOARD ANNOUCEMENTS AND COMMENTS Commencement on Thursday, May 10. Mr. Treptow will not be in attendance. Dr. Willard will hopefully attend. Gina Klinekole will attend.

ADJOURNMENT Motion: Ms. Klinekole motions to adjourn Seconded: Dr. Willard Vote: 4-0-0 Motion Motion passes. Meeting adjourned


Date


Date


Community College Board Meeting 19 June 2018

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SPECIAL MEETING June 19, 2018

5:00 p.m. Room 102

CALL TO ORDER Mr. Brad Treptow called the meeting to order at 5:02 p.m. and declared a quorum. Dr. Lynn Willard, Mr. James Paxton, Ms. Gina Klinekole, and Ms. Kimberly Smith were present. Also present was Dr. Ryan Carstens.

APPROVAL OF THE AGENDA Motion: Dr. Willard moves to approve the agenda Seconded: Ms. Klinekole Vote: 5-0-0 Motion Approved. 5:02 p.m.

INTRODUCTION OF GUESTS Mr. Treptow introduced guests Ms. Coda Omness, Mr. Paul Wenzel, Ms. Claudia Rupley, Mr. Pierre Laroche, Ms. Sara Chapman and Ms. Nicole DeLorenzo.

REPORT FROM ENMU-RUIDOSO PRESIDENT Dr. Carstens presented a combined report from various department leads of the college. Reflecting updates on facilities, Human Resources, ENMU Foundation, Sun Path Grant, Marketing, Title V grant, New Mexico Workforce Connection Center, Student Services, Community Education and a report from the Vice President of Student Learning which included reports from department chairs. The report is attached.

ACTION ITEMS Approval of Educational Programs:

I. Computer and Network Security Apprenticeship Certificate Mr. Laroche outlined the Computer and Network Security Apprenticeship Certificate, and the college’s ongoing partnership with CNM to match ENMU students with meaningful work experience in cyber security. Dr. Willard inquired whether the internships were primarily federal or private based and suggested contacting Dr. Miller of Systems MD, in Albuquerque. Recruitment plans and target student groups were also discussed. Motion: Mr. Paxton recommended the computer and network security apprenticeship certificate for approval by the ENMU Board of Regents Seconded: Ms. Smith Vote: 5-0-0

Motion Approved. 5:28 p.m.


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II. Educational Assistant Certificate Mr. Laroche provided an overview of the Educational Assistant Certificate, and its benefits apart from similar certificates offered from other schools. Ms. Coda Omness asserted the program goal, to be 100% online by fall 2018, is underway. Motion: Ms. Klinekole recommended the Educational Assistant Certificate for approval by the ENMU Board of Regents Second: Ms. Smith Vote: 5-0-0


III. Pre Engineering Mr. Laroche explained the plans to offer the beginning of a STEM program at ENMU-Ruidoso. Mr. Treptow asked about partnerships to expand the program to other schools. Mr. Laroche responded that courses will transfer, through partnership with New Mexico Technical Institute, due to their expressed interest. Dr. Carstens also interjected that there is a desire in STEM classes as a dual enrollment option for Ruidoso High Schools. Motion: Ms. Smith recommended the Pre-Engineering Associate of Science Degree for approval by the ENMU Board of Regents Seconded: Dr. Willard Vote: 5-0-0


IV. Teacher Education Alternative Licensure Certificates Mr. Laroche introduces the program as a resource for the local school district and educators. The program is supported by the superintendent and anticipated to grow over several years. Dr. Carstens stated that PED must approve the courses first, which may not happen until after the Fall 2018 semester. Mr. Treptow asked questions about timelines and whether that could impact the program as a whole. Mr. Laroche responded in the effects leadership impact has had on delays in the past. Mr. Paxton voiced concerns about the courses not transferring to graduate level credits. Dr. Carstens explained the benefit of this program at the certificate level. Motion: Mr. Paxton recommended the Teacher Education Alternative

Licensure Certificate programs for approval by New Mexico Education Department and the ENMU Board of Regents

Seconded: Ms. Klinekole Vote: 5-0-0


V. Approval of Education Foundations 222/L Course fee change Mr. Laroche justifies this fee increase to assure students will participate in testing to prepare them for licensure and their future careers. Motion: Dr. Willard recommended EDF 222/L course fee change for approval

by the ENMU Board of Regents Seconded: Mr. Paxton Vote: 5-0-0



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VI. Approval of Emergency Medical Services program fee change Mr. Laroche presented this item as a means to ease student burdens. Motion: Mr. Paxton recommended EMS course fee change for approval by the

ENMU Board of Regents Seconded: Ms. Smith Vote: 5-0-0


INFORMATION ITEMS

I. Update on Facilities and Planning – Dr. Carstens provided an overview of the plan update, and models, of the adjacent building’s remodel phase plan. He reported that the project would require funding of $6.9 million, with anticipated completion in 2020. The first phase would begin in December, after securing bond funding. Mr. Paxton expressed budgetary concerns over the remodel of the existing operating building. Dr. Willard expressed timeline concerns, hoping to begin the project before December.

II. Update regarding Board of Regents meeting calendar – Dr. Carstens outlined the new model and thus calendar effect changes. The board was responsive to an updated meeting schedule, and accepting to the idea of afternoon meetings.

III. Discussion regarding Board Retreat – Dr. Carstens and the board discussed the time and the agenda. The location was left for further discussion.

IV. HED update – Dr. Carstens mentioned that the rule for undergraduate program “certificate” had been stripped in some contexts, and that four CAOs were added. He noted that these changes help to move forward.

BUSINESS MATTERS During the week of June 25th, institutional corrective professional, Dr. Rosemary Reynolds, will

be meeting with staff to help form and implement strategic plan.

Staff and Faculty will create a report on the specific metrics inquired about earlier by the retreat.

Dr. Carstens acknowledged the potential of Board and Administration training in the future. Many members of the board were fully supportive. Voicing their support to help fulfill the vision of Dr. Carstens.

BOARD ANNOUNCEMENTS AND COMMENTS Workforce Connections will be hosting Employment Expo June 26, Room 101, 2-8 p.m.

Fall Semester begins August 21st, 2018.

Community College Board Retreat July 21, 2018, 8 a.m. Location TBD

COMMENTS Ms. Klinekole requests for to include Inn of the Mountain Gods for future employment related

events

____________________________________ ______________________

___________________________________ ______________________


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ADJOURMENT Motion: Ms. Kinekole moves to adjourn the meeting Seconded: Ms. Smith Vote: 5-0-0

Meeting adjourned 7:35 p.m.


Date


Date


ENMU-Ruidoso Updates Community College Board Meeting – August 23, 2018

College-wide Notes

Facilities • Update on the submission for the Severance Tax Bond: The

earlier $1.5 M submission has been pulled based upon feedback from the Capital O utlay Hearing on August 1. The revised submission includes two safety-related projects (roof and retaining wall repair or replacement) for a total request of $582,000.

Human Resources • Attended Title IV Civil R ights Investigator Certification Course to

become ENMU-Ruidoso Title IV Designee

ENMU Foundation • Currently the Foundation has awarded $10,400 in scholarships

for the 2018-2019 school ye ar • ENMU-Ruidoso Foundation volunteered at the Ruidoso Downs

Racetrack and Casino on August 11, in conjunction with Albertson’s Supermarket to deliver retro lunch boxes for kids. The Race Track will be donating to the Foundation.

• ENMU-Ruidoso Foundation will participate in the Welcome Back College Cookout that will b e on campus August 20. We will have a raffle for students to win gift cards.

Marketing and Recruitment• New Logo and Brand launching • Social media ads are posting • Billboards are up in Ruidoso, Roswell a nd Alamogordo • New Website is being built

TAACCCT/SUNPATH Grant• Rachel W hitehead continues to complete reporting work and

tracking down loose ends for the grant director in Santa Fe.

Title V Grant • The Emergency Medical S ervices (EMS) program will be

fully institutionalized by October 1. Final purchases for the hands-on area of classroom #107 are underway.

• We are creating non-credit courses in the learning management system (Canvas) for EMS and Structural Fire Science (SFS) students to access program-specific advising resources, which will include information on how to access and use the online degree audit resource to produce a Curriculum, Advising, & Program Planning (CAPP) report, as well a s career resources.

• 4 Structural Fire Science courses have been or are being developed and piloted with more to come in the upcoming academic year.

• The year three annual performance report was completed and submitted to the Department of Education in July.

New Mexico Workforce Connection Center ( NMWCC) • The WIOA Program received a 28% increase in

operational f unding and a 33% increase in training funds for fiscal year 2018-2019. The increased operational funding will be used to hire additional staff in our One Stop offices. We currently have three positions posted.

• 10 individuals funded through WIOA completed the third and fourth modules in the Wind Turbine Training.

• NMWCC will h ost a Rapid Response meeting for Farley’s employees on August 23.

• NMWCC i s currently seeking an HSE instructor to expand services in Capitan and ESL instructor(s) for our Tularosa classes as well a s the evening classes held on campus.

Instruction

Vice President of Student Learning• Switching to a new learning management system called “Canvas” this year.

The purchase of the new learning management system was funded by the Title V grant. Title V and early adopters will u se Canvas in the Fall and the rest of the college will t ransition by Spring 2019.

Language & Fine Arts• The department chair resigned in late July to accept a position with the

Ruidoso Municipal Schools. Working on class schedules, etc.

Math & Science • Hosting Certified Medical A ssisting courses this Fall. Instructors from the

ENMU-Roswell C MA program will offer the face-to-face courses required by their certificate in Ruidoso. Other courses will b e available online or already exist at ENMU-Ruidoso.

• Researching offering Certified Nursing Assistant classes. • Scheduling classes around the resignation of a math faculty member in late

July, who accepted a position with a college in another state.

Business & Information Systems• Encouraged by strong and/or improving enrollments in ECON and IS classes. • Offering BUS 151 – Introduction to Business at the Inn of t he Mountain Gods;

enrollment is currently 8. Flyers and promotional schedules were sent to key Tribal members last week.

Student Services

Student Services • New Advisor Hired – Jessica Ortiz will st art

September 1 • New Student Orientation – 50 students

attended • Reaching out to new and returning

students, via phone

Community Education• Hosted another round of Wind Energy

Safety Courses – 35 students • Developing Heavy Equipment Operator

and Commercial Driver’s License • Offering Fall C ommunity Ed courses, the

complete schedule i s available. • Participating on Village of Ruidoso

Economic Development Committee

Learning Commons• Completing Quality Matters and Canvas

training to accommodate students in the college’s shift to Canvas online learning platform during the Fall se mester.

• Toured the Golden Student Success Center on the Portales campus.

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ENMU-Ruidoso Updates Community College Board Meeting – August 23, 2018

History, Humanities & Social Science • Dr. Orozco served as a board member of Unladylike, a national d igital media

project to celebrate 31 women in the US during the Progressive Era (1880-1925). This project is funded by NEH and Dr. Orozco was the only community college historian invited.

• Dr. Orozco has a manuscript in progress on Alonso S. Perales, LULAC founder, US diplomat, and lawyer. Contracted by Arte Publico Press, and should complete this November.

• Dinah Hamilton was awarded the Excellence in Teaching Award, ENMU Ruidoso National Society of Leadership and Success, May 2018

• Providing I-BEST (integrated basic education skills and training) this Fall in courses with challenging pass-rates. The I-BEST curriculum is taught in tandem with academic content and is intended to give beginning learners instruction and support in behaviors that improve student success.

• James Pawlak attended the New Mexico Consortium of Academic libraries annual Retreat in Las Vegas NM Aug 2 –3.

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EN MJ RUIDOSO

Eastern New Mexico University‐Ruidoso Branch Community College

Date: August 20, 2018

To: ENMU- Ruidoso Branch Community College Board

From: Dr. Ryan Carstens, ENMU-Ruidoso President

Information Items 1, 2:

Oral Summary

1. Update on Facilities and Planning

2. HED Update

709 Mechem Dr. Ruidoso, NM 88345 575.257.3006 ruidoso.enmu.edu

https://ruidoso.enmu.edu

EN MJ RUIDOSO






Information Item 3: Board Elections regarding HB 98

Summary

The college reached out to ENMU System attorneys, Sutin Thayer and Browne law firm, for their input regarding House Bill 98-Local Elections Act, and its possible affects on Community College Board terms. Their response is outlined below.

Legal Explanation

Short explanation: Our research indicates that the Local Election Act does not apply to the election of members of the Ruidoso Branch Community College Board. The Local Election Act amended the Community College Act, NMSA 1978, Sections 21-13-1 to -16, which applies to community colleges. The Community College Act now states that the election of community college board members shall be held pursuant to the Local Election Act. Section 21-13-8(B). Branch community colleges are governed by a different statute, NMSA 1978, Sections 21-14-1 to -16. This statute was not amended by the Local Election Act. This may have been an oversight by the Legislature, but as the law is written, branch community colleges are not included in the scope of the Local Election Act.

Long explanation: The Local Election Act governs “local government elections.” NMSA 1978, Section 1-22-2(A). A “local government” under the Local Election Act includes “a school district . . . a community college district, a technical and vocational institute district, a learning center district . . . and a municipality . . . .” NMSA 1978, 1-22-2(C). The Community College Act (NMSA 1978, Sections 21-13-1 to -26) specifically provides that elections of “community college board members . . . . shall be held pursuant to the Local Election Act.” Section 21-13-8(B). However, a branch community college, like ENMU-Ruidoso, is not governed by the Community College Act, but rather by the provisions of NMSA 1978, 21-14-1 to -16. See N.M. Attorney General Advisory Letter, 2005 WL 723896 (N.M.A.G. Mar. 21, 2005).

Neither the Local Election Act nor the provisions of Sections 21-14-1 to -16 specifically provide that the election of the branch community college board members are subject to the provisions of the Local Election Act. Section 21-14-2 provides that the governing board of the school district where the branch community college is located (in this case, the Ruidoso Municipal School District) acts as the branch community college board, but that such board may exercise the “local option” and “cease to operate as the branch community college board and provide for an elected branch community college board.” Section 21-14-2.1 (A). The governing board of ENMU-Ruidoso exercised the local option back in 2007.

Pursuant to Section 21-14-2.1(A), once the local option is exercised, five members are elected to serve on the branch community college board. Then, at the first board meeting after the election, the five members draw lots for the following terms: two for terms of two years and three for terms of four years. Thereafter, branch community college elections are held on the first Tuesday of February of each odd-


EN MJ RUIDOSO


numbered year, and board members are elected for terms of four years from March 1 succeeding their election. Id.

Prior to the 2018 amendments to the Local Election Act, this schedule of elections was also in comport with Section 1-22-3 (2015) (“A regular school district election shall be held in each school district on the first Tuesday in February of each odd-numbered year.”), which applied by virtue of Section 21-14-2(H)(2) (“All elections held pursuant to the branch community college laws shall be as follows: . . . (2) the election shall be conducted and canvassed in the same manner as municipal school district elections unless otherwise provided in the branch community college laws”). However, the Local Election Act was amended in 2018, such that a school district election is now considered a “local election” which must take place on “the first Tuesday after the first Monday in November of each odd-numbered year.” Section 1-22-3(A) (2018).

Section 21-14-2(H)(2) has not been amended, and still provides that “[a]ll elections held pursuant to the branch community college laws . . . shall be conducted and canvassed in the same manner as municipal school district elections unless otherwise provided in the branch community college laws.” Because Section 21-14-2.1(A) of the branch community college statute (law) provides that branch community college elections are “to be held on the first Tuesday of February of each odd-numbered year” and that branch community college board members’ terms begin on March 1 after their election, the provisions of the Local Election Act affecting the dates of elections and beginning of elected terms do not apply to branch community college board members. See Section 21-14-2(H)(2) (“[a]ll elections held pursuant to the branch community college laws . . . shall be conducted and canvassed in the same manner as municipal school district elections unless otherwise provided in the branch community college laws” (emphasis added)).

The legislature amended other statutory sections to specifically provide that certain elections are subject to the Local Election Act (see e.g. Section 22-5-8(A) (2018) (amended, effective July 1, 2018, to require local school board elections to be held pursuant to the Local Election Act); Section 72-16-10(A) (amended, effective July 1, 2018, to require election of directors for the Albuquerque Metropolitan Arroyo Flood Control to be held pursuant to the Local Election Act); Section 21-13-8(B)(amended, effective July 1, 2018, to require community college board elections to be held pursuant to the Local Election Act)), but did not amend the sections regarding branch community colleges. Under the rules of statutory construction, the fact that these statutory sections were specifically amended, but the branch community college statutes were not, indicates that the legislature intended (even if it was an oversight) not to include branch community college board elections in the scope of the Local Election Act.



EN MJ RUIDOSO





Action Item 1: BBVA Account Approvals

Summary

Attached for your consideration is a revised resolution authorizing banking and signature authority for

ENMU-Ruidoso with regards to the BBVA Compass accounts.

The resolution is revised to add Dr. Karen Massey as a signatory

Action Requested

Approve the revised Resolution - Authorizing Banking and Signature Authority for ENMU-Ruidoso

Attachment

Resolution



________________________________________

COLLEGE BOARD RESOLUTION AUTHORIZING BANKING AND SIGNATURE AUTHORITY FOR

EASTERN NEW MEXICO UNIVERSITY – RUIDOSO BRANCH COMMUNITY COLLEGE

WHEREAS Eastern New Mexico University-Ruidoso Branch Community College (ENMU-Ruidoso) is a member of the Eastern New Mexico University System;

WHEREAS ENMU-Ruidoso utilizes banking services through BBVA Compass;

WHEREAS such banking services require signature authority to manage the financial activities of ENMU-Ruidoso;

THEREFORE, BE IT RESOLVED that the following individuals are authorized to enter into agreements with BBVA Compass for electronic and other banking services, including but not limited to payroll processing, electronic entry processing, account reconciliation, trust, investment and brokerage services, commercial billing services, and corporate cash management;

BE IT FURTHER RESOLVED that the following individuals specifically have bank signature authority over ENMU-Ruidoso accounts held through BBVA Compass, including any BBVA Compass Investment Solutions brokerage accounts:

Individuals granted authority to act on behalf of ENMU-Ruidoso through BBVA Compass: D. Ryan Carstens, President, ENMU-Ruidoso Jeff S. Elwell, Chancellor, ENMU System Scott W. Smart, Chief Financial Officer, ENMU System Karen N. Massey, Chief Business Officer, ENMU-Ruidoso

The undersigned certifies that he is the duly elected President of the College Board of ENMU-Ruidoso and that the above is a true and correct copy of the resolution that was duly adopted at a meeting of the ENMU-Ruidoso Community College Board on the 23rd day of August, 2018.

Mr. Brad Treptow, Chair ENMU-Ruidoso College Board

EN MJ RUIDOSO





Action Item 2: Dates for all Fall Community College Board Meetings

Summary

Current

Ruidoso College Board Meeting

August 23, 2018 September 27, 2018 November 15, 2018

Board of Regents Agenda Deadline

August 27, 2018 October 1, 2018 December 3, 2018

Board of Regents Regular Meeting

September 7, 2018 October 12, 2018 December 14, 2018

Recommended

Ruidoso College Board Meeting

August 23, 2018 September 27, 2018 October 25, 2018 (?) November 29, 2018

Board of Regents Agenda Deadline

August 27, 2018 October 1, 2018 December 3, 2018

Board of Regents Regular Meeting

September 7, 2018 October 12, 2018 December 14, 2018

Action Requested:

The ENMU-Ruidoso Branch Community College Board approves the updated calendar of regular meetings for Fall 2018



EN MJ RUIDOSO





Action Item 3: General Bond Election

Summary

Based on feedback from the 1 August 2018 HED Capital Outlay Committee meeting in Clovis, it is strongly advised that the college pursue a local bond election to help raise funds for facility needs. The 3-phase College Nexus Project was presented, and while the goal of the project is well received, the state leaders would like to see a local investment in the facility cost before they support additional state dollars for capital project needs.

Working with Hilltop Securities, we have preliminary information to suggest that a bond election would provide necessary funds for the construction project, at a reasonable cost to taxpayers (see attached).

As for the date of an election, we are seeking clarity from our ENMU attorney and also at the state level regarding when the college would be required to conduct the local bond election. Based on research thus far, we will need to look at either February or November, 2019 (see attached).

Action Requested

The ENMU-Ruidoso Branch Community College advisory board shall conduct an election in 2019 for a two million dollar ($2,000,000) capital improvement general obligation bond issue. The exact date is to be determined, likely as a special election in February 2019 or as part of the general election in November 2019.



Schedule 1

Eastern New Mexico University - Ruidoso Branch Community College General Obligation Issuance Scenarios

Level Debt Service - 10 Year Term

1 2 3 4 5 6 7 8 9 10 11 12 13

$1,000,000 $2,000,000 $3,000,000

1/1/2019 Issuance 1/1/2019 Issuance 1/1/2019 Issuance

10 Yr T erm - 4.25% Tax Impact 10 Yr T erm - 4.25% Tax Impact 10 Yr T erm - 4.25% Tax Impact

FYE

30-Jun

Taxable

Assessed Value

TAV

Growth Debt Service

Calculated

Tax Rate 2

Annual Tax ($) Per

$100,000 Property Value Debt Service

Calculated

Tax Rate 2

Annual Tax ($) Per

$100,000 Property Value Debt Service

Calculated

Tax Rate 2

Annual Tax ($) Per

$100,000 Property Value

2019 $ 691,147,234 1 $ - - $ - $ - - $ - $ - $ -

2020 704,970,179 2.0% - - - - - - -

FYE

30-Jun

019

- 2020

2021 719,069,582 2.0% 129,044 0.1831 6.1041 258,088 0.3662 12.2081 382,238 0.5424 18.0807 2021

2022 733,450,974 2.0% 128,675 0.1790 5.9673 257,350 0.3580 11.9345 386,238 0.5374 17.9117

2023 748,119,993 2.0% 129,744 0.1770 5.8989 254,594 0.3473 11.5752 384,550

2022

0.5245 17.4837 2023

2024 755,601,193 1.0% 125,706 0.1698 5.6587 256,519 0.3464 11.5473 382,438 0.5165 17.2155

2025 763,157,205 1.0% 126,563 0.1692 5.6408 253,125 0.3385 11.2817 384,794

2024

0.5145 17.1501 2025

2026 770,788,777 1.0% 127,206 0.1684 5.6134 254,413 0.3368 11.2268 381,619 0.5052 16.8402

2027 778,496,665 1.0% 127,638 0.1673 5.5767 255,275 0.3346 11.1533 382,913 0.5019 16.7300

2028

2026

2027

786,281,632 1.0% 127,856 0.1659 5.5309 255,713 0.3319 11.0618 383,569 0.4978 16.5927 2028

2029 794,144,448 1.0% 127,863 0.1643 5.4764 255,725 0.3286 10.9528 383,588 0.4929 16.4292 2029

2030 802,085,892 1.0% 127,656 0.1624 5.4134 255,313 0.3248 10.8269 382,969 0.4872 16.2403 2030

1 Estimated taxable value for FY 2019. 2 Assumes tax collection rate of 98%.

Hilltop Securities ~ A Hilltop Holdings Company .

$ 1, 277,950 $ 2, 556,113 $ 3, 834,913

Securities ~A Hilltop Holdings Company .

Eastern New Mexico University ‐ Ruidoso Branch Community College General Obligation Issuance Scenarios

Level Debt Service ‐ 10 Year Term

1 2 3 4 5 6 6 6 7

$2,000,000

1/1/2019 Issuance

10 Yr Term ‐ 4.25% Tax Impact

FYE

30‐Jun

Taxable

Assessed Value

TAV

Growth

Calculated

Tax Rate 2

Annual Tax ($) Per


Annual Tax ($) Per


Annual Tax ($) Per


FYE

30‐Jun Debt Service

2019 $ 691,147,234 1 $ ‐ ‐ $

$

$

2019

2020 704,970,179 2.0% ‐ ‐ ‐ ‐ ‐ 2020

2021 719,069,582 2.0% 258,088 0.3662 12.2081 24.4162 36.6244 2021

2022 733,450,974 2.0% 257,350 0.3580 ‐ 11.9345 ‐ 23.8691 ‐ 35.8036 2022

2023 748,119,993 2.0% 254,594 0.3473 11.5752 23.1504 34.7257 2023

2024 763,082,393 2.0% 256,519 0.3430 11.4341 22.8681 34.3022 2024

2025 778,344,041 2.0% 253,125 0.3318 11.0616 22.1231 33.1847 2025

2026 793,910,922 2.0% 254,413 0.3270 10.8998 21.7996 32.6995 2026

2027 809,789,140 2.0% 255,275 0.3217 10.7223 21.4447 32.1670 2027

2028 825,984,923 2.0% 255,713 0.3159 10.5301 21.0602 31.5903 2028

2029 842,504,622 2.0% 255,725 0.3097 10.3241 20.6483 30.9724 2029

2030 859,354,714 2.0% 255,313 0.3032 10.1054 20.2107 30.3161 2030

$ 2,556,113

1 Estimated taxable value for FY 2019. 2 Assumes tax collection rate of 98%.

f 6

__________________________________

Ryan Carstens Monday, August 20, 2018 at 6:18:41 PM Mountain Daylight Time

Subject: RE: ENMU-Ruidoso HB98 impacts on College Board Member Terms

Date: Monday, 20 August, 2018 at 5:00:37 PM Mountain Daylight Time

From: Rhonda Burrows <[email protected]>

To: Carstens, Ryan <[email protected]>

Dr. Carstens:

As a result of the informaRon you sent me I have reached out to Senator Ivey-Soto and he is in discussion with the Secretary of State. They acknowledge the lack of correcRon to the “Branch Community College Statute” was an oversight and they are researching opRons for a remedy. I anRcipate we will have some plan to deal with this parRcular issue in the next week or two. Also I am going to a General ElecRon School next Monday and will talk with the SOS personally. I know they are considering a couple of different soluRons or a temporary remedy to deal with the statutory requirement for February board elecRons and also will introduce a legislaRve correcRon in the next session for this problem.

Senator Ivey-Soto did concur with my prior reading (in the message below), that the nonconforming language mandates board member elecRons only and the Local ElecRon Act clearly states any bond quesRon would be an all mail ballot elecFon.

In my discussion with Ms. Massey I believe we idenRfied three opRons for a bond quesRon: 1) conduct an all mail ballot independently at the Rming of your choice 2) coordinate with the Ruidoso Schools to share an all mail ballot elecRon for both bond quesRons (February) 3) wait to place the quesRon on the November 2019 Local ElecRon Act ballot

As soon as I learn what the proposal or proposals for the branch college board member quesRons, I will let you know.

Rhonda

From: Carstens, Ryan [mailto:[email protected]] Sent: Monday, August 20, 2018 4:30 PM To: Rhonda Burrows <[email protected]> Subject: Re: ENMU-Ruidoso HB98 impacts on College Board Member Terms

Another quick quesRon: Is this something that the Secretary of State will help resolve (rather than Aeorney General)?

— Ryan Carstens

Dr. D. Ryan Carstens, President Eastern New Mexico University – Ruidoso (off) 575.257.3006 (cell) 281.684.5984 [email protected]

From: Rhonda Burrows <[email protected] go- v>

Page 1 o

mailto:[email protected]






f 6

__________________________________

Date: Friday, 17 August, 2018 at 11:39 AM To: "Carstens, Ryan" <[email protected]> Subject: RE: ENMU-Ruidoso HB98 impacts on College Board Member Terms

I really believe this a compilaRon issue (conforming the appropriate statutes to the intent of the bill which was vast) and I hope we can get guidance as to how to resolve this maeer… my opinion which is not a legal one is that the plain language only refers to board member elecRons and the Local ElecRon would sRll require a special elecRon for bond quesRons at any Rme other than the Local ElecRon Act ballot in November of odd years. I am thinking the language in the Local ElecRon Act adjusRng the terms of current board members which is not considered in the argument below may have some statutory influence too.

We know the intent of the legislaRon was to address all local nonparRsan elecRons and conforming language could be adopted this next session but It is an interesRng problem as there are I would imagine quite a large number of branch colleges in the State.

I will be in touch,

Rhonda

From: Carstens, Ryan [mailto:[email protected]] Sent: Friday, August 17, 2018 11:31 AM To: Rhonda Burrows <[email protected] go- v> Cc: Massey, Karen <[email protected]>; Whitney Whieaker <[email protected] go- v> Subject: Re: ENMU-Ruidoso HB98 impacts on College Board Member Terms

Also, based on what we learn from others, do you think this affects any potenRal bond elecRon, or just board member elecRons?

— Ryan Carstens


From: Rhonda Burrows <[email protected] go- v> Date: Friday, 17 August, 2018 at 11:25 AM To: "Carstens, Ryan" <[email protected]> Cc: Karen Massey <[email protected]>, Whitney Whieaker <[email protected] go--v> Subject: RE: ENMU-Ruidoso HB98 impacts on College Board Member Terms

Dr. Carstens:

Page 2 o









From: Susan M. Hapka <[email protected]> Sent: Tuesday, August 14, 2018 11:51 AMTo: DeLorenzo, Nicole <[email protected]>Cc: Robert J. Johnston <[email protected]>Subject: FW: ENMU-Ruidoso HB98 impacts on College Board Member Terms

Dear Ms. DeLorenzo:

We have looked into whether the provisions of the Local ElecRon Act apply to the Ruidoso Branch Community

__________________________________

Thank you for this informaRon. I will forward Senator Daniel Ivey Soto the informaRon provided as he primarily crared the bill and we can iniRate a discussion as to whether the interpretaRon below reflects the current status of NM State Statutes arer enactment of the Local ElecRon Act and also whether we should seek an Aeorney General opinion as you suggest.

I will follow up with you on this maeer as soon as possible.

Rhonda Burrows Lincoln County Clerk [email protected] go- v

From: Carstens, Ryan [mailto:[email protected]] Sent: Thursday, August 16, 2018 5:18 PM To: Rhonda Burrows <[email protected] go- v> Cc: Massey, Karen <[email protected]> Subject: FW: ENMU-Ruidoso HB98 impacts on College Board Member Terms

Rhonda,

We asked the ENMU aeorney to review our understanding of the new HB 98 Local ElecRons Act. The below interpretaRon of HB 98 presents a problem for us. A board member elecRon could cost $27K each Rme we do this at ENMU-Ruidoso, if always forced to conduct a special elecRon in February.

Is it possible to get the aeorney general to give an opinion that would clarify the law, if indeed this is an oversight in the provisions of HB 98?

— Ryan Carstens


Page 3 of 6




Estimated Election Costs for Special Election Total # of Active & Inactive voters as of August 3, 2018- 7709

All Mail

Ballots (7709) x $3 $ 23,127.00

Publishing $ 2,000.00

Election Workers (91) on election day $ 900.00

Vote Technicians Machines & Supplies

$ 200.00

Total $$$ $ 26,227.00

https://26,227.00

https://2,000.00

https://23,127.00

--CERTIFICATE OF APPROVAL OF BOND ELECTION

WHEREAS, on <Board Approval Date>, the <Board Title> of the <Main

Institution> reviewed the proposal of the <Branch/Community College Name> to seek

voter approval on <Election Date> (the “Election”), of a general obligation bond issue in

-the amount of <Proposed Bond Amount Alpha Numeric> dollars ($-<Numeric

Amount>) for the purpose of [ SE LE CT O N L Y T H O SE O F T HE

F O L L O W I N G T H AT AP P L Y] < erecting, furnishing, constructing, purchasing,

remodeling and equipping buildings and utility facilities, exclusive of stadiums,>

< making other real property improvements,> < purchasing grounds,> and

< purchasing and installing computer hardware and software> or any combination of

these purposes (the “G.O. B ond Question”);

WHEREAS, on <Governing Board Approval Date>, the <Branch/Community

College Governing Board Name> of the <Branch/Community College Name> adopted

an election resolution and proclamation setting forth the details of the election on the

G.O. Bond Question; and

WHEREAS, <Branch/Community College Board Name> has made available to

the New Mexico Higher Education Department ("HED") all necessary supporting

documentation and has requested HED approval to proceed with appropriate actions

to obtain voter approval of the G.O. Bond Question in accordance with Section 21-2A-

6 NMSA 1978; and

WHEREAS, all conditions and requirements for the approval of HED have been

fully satisfied;

-

NOW, THEREFORE, the undersigned Secretary of the Higher Education

Department does hereby certify as follows:

1. Pursuant to Section 21-2A-6(B), NMSA 1978, HED hereby approves

<Branch/Community College Board Name> holding the Election to seek voter approval

for the G.O. Bond Question.

2. The proposed amount to be borrowed, with voter approval and in

accordance with law, being an amount not to exceed <Proposed Bond Amount Alpha

Numeric> dollars ($<Numeric Amount>) is approved.

3. Approval of bond election and voter approval does not constitute project

approval. All projects must be submitted to HED for approval and possibly, depending

upon project scope, t o State Board of Finance for approval.

WITNESS my hand as of this day of <Month>, 2018.

Dr. Barbara Damron Cabinet Secretary New Mexico Higher Education Department

11/2014 HED Local Bond Form

DRAFT-AUGUST 29, 2016

EASTERN NEW MEXICO UNIVERSITY

RUIDOSO BRANCH COMMUNITY COLLEGE DISTRICT

GENERAL OBLIGATION BOND ELECTION

Elections held under the College District Tax Act are conducted and canvassed in the same manner as municipal school elections, unless otherwise specifically provided in the College District Tax Act. If the District chooses not to have the election in conjunction with the regular school election in February 2017, under Section 22-18-2, the election will need to be at least 90 days after the regular school election (after mid-May 2017). Required publications and postings should be in English and Spanish and may need to be broadcast in Native American languages spoken in Lincoln County in order to comply with the Voting Rights Act of 1965, as amended, and the regulations promulgated in 28 CFR Section 55.

All publications should be in the Ruidoso News, official legal newspaper for Ruidoso Branch. The contact information for the Ruidoso News is: telephone (505) 864-4472, fax (505) 864-3549, e-mail: [email protected] , [email protected] [email protected]. The Ruidoso News publishes Wednesday and Friday, and the deadline for publication is by 3:00 pm Friday for Wednesday publication and by 3 :00 pm Tuesday for Friday publication. See § 14-1-1, et seq. for law related to legal newspapers.

DATE ACTION RESPONSIBLE

PARTIES

Presentation to and consent to proceed with General Obligation Bond Proposal by Ruidoso Branch Campus Advisory Board

Ruidoso Branch

Election and Financing Approval Request / Agenda packet deadline for Board of Regents Meeting on

Ruidoso Branch

Modrall

GK Baum

Board of Regents Meeting to consider Election and Financing

Approval Request Ruidoso Branch

Modrall

GK Baum

Distribute draft of Election Resolution and Proclamation Modrall

-Advisory Board Packet Deadline Distribute Revised Resolution and Proclamation

Ruidoso Branch

Modrall

Notice of Board Meeting given in accordance with the Advisory Board's current Open Meetings Act Resolution

Ruidoso Branch

Adoption of Election Resolution and Proclamation by Ruidoso

Branch Campus Advisory Board and adoption of Open Meetings Resolution

Ruidoso Branch

Modrall

GK Baum





PARTIES

ASAP after adoption Translate Election Resolution and Proclamation into Spanish Lincoln County Clerk or Modrall

Submit Request for Higher Education Department Approval ofElection - (§21-2A-6)

Ruidoso Branch Modrall GK Baum

Certified copy of Election Resolution and Proclamation in English and Spanish filed with the Lincoln County Clerk (§21-

2A-10)

Ruidoso Branch

Modrall

County Clerk certifies that Election Resolution and Proclamation was filed at least 50 days prior to election

Lincoln County Clerk

Submit Election Resolution and Proclamation to the Ruidoso News for publication three times (§21-2A-10)

Lincoln County Clerk Modrall

First publication of Election Resolution and Proclamation newspaper

Second publication of Election Resolution and Proclamation newspaper

Third publication of Election Resolution and Proclamation newspaper

(at least 50 days before Election)

Appoint precinct board members for each polling place Lincoln County Clerk

Earliest date to mail Absentee Ballots to federal qualified electors or overseas voters (beginning on the 45th day prior)


Voting machines may be prepared for the election ( 42 days prior)


2


PARTIES

Absentee ballot application forms to be available to persons

requesting forms Lincoln County Clerk

Deadline for printing of absentee ballots; § 1-22-10(8) (30

days prior) Lincoln County Clerk

Absentee Voter Applications may be submitted to County Clerk (beginning twenty-eight days before election; ballot mailed or rejected within 24 hours if received within twenty-

two days or less of election; § 1-6-6(8)


Last day for voter registration - by 5:00 p.m. 28 days prior to

election; § 1-4-8 ( also, as of July 1, 2014, online voter registration updates available on Secretary of State website;

§ 1-4-18.1)


Absentee ballots may be marked in person during regular business hours/days at Clerk's office (beginning 25 days prior

to election)

Absentee ballots may be marked in person until 5:00 p.m. on the Monday before the election IF an application was submitted and accepted and the Clerk mailed the application but the voter has not received it. An affidavit must be filed

with the County Clerk - § 1-6-16(8)


Submit Proclamation (English and Spanish) to Ruidoso News for publication two times - Publication includes election date, question, precincts & polling places, precinct board members, polling places & hours, date and time of closing of registration books by County Clerk


Early voting - commencing on the third Saturday prior to election and ending on the Saturday immediately preceding election; §1-6-5.6 to §1-6-5.8


3


PARTIES

First publication of Proclamation of Election Question, and

Precinct Board Members; § 1-22-11 newspaper

Proclamation posted in a Public Building in English and

Spanish; §1-11-1 and §1-11-3 (between 12 days prior to election and 7 days prior to election)


Second publication of Proclamation of Election Question and

Precinct Board Members; §1-22-11 (5 days prior to election) newspaper

County Clerk delivers absentee-early voting machines to

absentee voter precinct board; § 1-6-11 ( C) Lincoln County Clerk

County Clerk delivers complete list of absentee voters to

absentee voter precinct board; § 1-6-11 (A) Lincoln County Clerk

Last day for absentee voting in person; § 1-22-19(8) (Friday

immediately preceding election) Lincoln County Clerk

Voting machines provided for Election and delivered to polling places; § 1-11-11 (A) (3 days prior to election)


No later than

5:00 p.m.

Record numbers of unused Absentee Ballots and publicly destroy all unused absentee ballots; Mail certificates of

destruction to Secretary of State; § 1-6-1 0(C) (Monday

immediately preceding election)


ELECTION DAY -Polls open 7:00 a.m. to 7:00 p.m.

County Clerk delivers complete list of absentee voters and absentee-early voting machine to absentee Board § 1-6-6(D)

Deadline for Receipt of Absentee Ballots (7 :00 p.m.) § 1-6-IO(B)

Ruidoso Branch Lincoln County Clerk

4


PARTIES

Earliest date for canvass of election results after polls close and results tallied; § 1-22-15

Lincoln County Clerk Canvassing Board

Canvass of election results by Canvassing Board - § 1-22-15 Lincoln County Clerk

Ruidoso Branch

Deadline for canvass of election by canvassing board;

§ 1-22-15 (3 days after date of election) Lincoln County Clerk Canvassing Board

Submit Certificate of Canvass to the Ruidoso News for publication


Publish results of election; § l-22-15(E) (published once in newspaper of general circulation in branch college district)

newspaper

Prepare certificate for Attorney General stating no litigation has been filed regarding question presented to voters; §21-

2A-10(C); §21-14-2(H)(3); §22-18-10 (10 days after the publication of the certificate of the results of the bond election)

District Court Modrall

K:\dox\client\53005\ 1458\ W277 5424 .DOCX

5

EN MJ RUIDOSO





Action Item 4: Moving Forward with Phase 1 of Building Project

Summary

The recent acquisition of the adjacent retail space (the adjacent building north of the existing facility) affords the opportunity to increase instructional space, and also affords the opportunity to address our limited capacity and space for student success efforts and programs. In light of this, Dr. Carstens began to visualize the ENMU-Ruidoso Campus Nexus Project to address the many issues that have resulted from years of patching spaces together. His goal was to implement a strategic approach that unites our facilities with our mission. To flesh out the concept, a series of community forums were conducted which provided insight regarding resources, services, and desired facilities and technologies that would better support the college mission and goals. The data gathered was assessed by Dr. Carstens and Dekker Perich Sabatini (DPS) Architects and resulted in the conceptual design that is attached.

The first phase of the Nexus project entails building out the annex space by bringing restrooms up to code, constructing instructional and support spaces, renovating infrastructure throughout the facilities and connecting between the annex and existing buildings. The targeted timeframe for this project is Dec 2018 – Oct 2019. The anticipated cost for this phase is $2.4 million.

The funding for Phase 1 comes from $1.2M in local funds (already identified in the budget), and $1.2M in public funds ($700K already secured from prior GO Bond, $500K pending the results of November 2018 General Obligation Bond election). In the event that the November bond does not pass, the college will cover the $500K with local funds.

Potential Additional Funds: We have a small amount of funding (estimated $100k) potentially available from the prior severance tax bond project that has been used to complete the remodeling of the trades area in the current building. Use of remaining funds from this bond would be possible through a successful request to re-purpose the funds via the next legislative session or executive order.

Action Requested

The ENMU-Ruidoso Branch Community College Advisory Board approves moving forward with Phase I of the Campus Nexus Project, engaging with the architecture firm to complete design tasks, and selecting a builder to execute the renovations. Design work may proceed immediately with construction beginning o/a December 2018. Use funds in the amount of $2.4M is approved.



CONCEPTUAL DESIGNENMU-Ruidoso Adjacent Building Study

> Conceptual Facade Refresh

BIRDSEYE

jD EKKER PERICH SABAT IN~

=

►

!D EKKER PERICH SABATIN~

■ ■ ■ ■ ■


> Proposed Floor Plan

N

LEGEND

Classroom

Seminar

Administration/Staff

Building Support

Not in Scope

NEW PROGRAM ELEMENTS

∙ Faculty Offices (2)

∙ Student Services Director Office

∙ Marketing Director Office

∙ Grants Office

∙ Individual Workforce Connections Offices

∙ Classroom Spaces

» 30-35 Students (3)

» 100+ Students (1)

∙ Seminar Spaces

» 8 Students (2)

» 10 Students (3)

» 12 Students (6)

» 16 Students (2)

» 18 Students (1)

jD EKKER PERICH SABATIN~


PROJECT PHASING

Phase I: Budget: $2.4 millionAvailable for construction: $1.8 million

∙ Replace roof on annex

∙ Bring annex restrooms up to code

∙ Construct rooms and infrastructure in the annex

∙ Create a connection between the annex and existing building

PHASE I

enmu-ruidoso ccb mtg package aug. 23, 2018 · 8/23/2018 · ruidoso eastern new mexico...

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