enterprise architecture planning: 3 things you need to know about sharepoint governance
DESCRIPTION
Presentation at SharePoint Saturday The Conference DC August 13, 2011 http://www.spstc.orgTRANSCRIPT
SharePoint Governance: Three Things Every Organization Needs To
KnowMGMT100
Marie-Michelle Strah, PhDBroadPoint Technologies
Welcome to SharePoint Saturday—The Conference
Welcome to SharePoint Saturday—The Conference Welcome to SharePoint Saturday—The Conference
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Presenter: Marie-Michelle Strah, PhDSession Name: SharePoint Governance: 3 Things Every Organization Needs To KnowSession No.: Sat-S4A-113
Marie-Michelle Strah, PhDSharePoint Solutions Architect and Practice LeadBroadPoint TechnologiesWashington, DC
Michelle |@| lifeincapslock.comTwitter: @cyberslateBlog: http://lifeincapslock.comSSWUG: http://www.sswug.org
FEDSPUG/WSPDC: http://www.meetup.com/fedspug-wspdc
Welcome to SharePoint Saturday—The Conference
Objectives
• Why Enterprise Architecture?• What does SharePoint as enterprise solution
mean to you?• How do you implement a SharePoint
governance plan?
Case studies and resources
Enterprise Architecture Planning
Point Solutions Segment Architecture
Enterprise Architecture
DeveloperMicro level
Solutions ArchitectReference ArchitecturesDomain specific
AlignmentConfiguration ControlGovernanceOrganizationalChange Management
“We’re all in…”
TOGAF (The Open Architecture Group
Framework)
Enterprise Architecture: Consistency at the core… Agility at the edge
Francis Gan, Microsoft Chief Enterprise Architect
What does SharePoint as an Enterprise Solution mean to you?
• Definition• Microsoft Guidance
• Changes for SharePoint Server 2010
SharePoint Server 2010 forces Organizations to Think
of Enterprise Architecture
Enterprise PlatformEnterprise Content ManagementEnterprise Project Management (Project Server)Enterprise Resource Planning (Dynamics)
Welcome to SharePoint Saturday—The Conference
What Governance is NOT…
• A waste of time• A big fancy binder that sits on a shelf and
no one reads• Documentation for documentation’s sake• A rule book• Abstract
SharePoint Proverbs…
MOSS2007 and earlier
“Governance is the set of policies, roles, responsibilities, and processes that you establish in an enterprise to guide, direct, and control how the organization uses technologies to accomplish business goals.”Source: Microsoft TechNet 2009
SharePoint Server 2010
“Governance is the set of policies, roles, responsibilities, and processes that guide, direct, and control how an organization's business divisions and IT teams cooperate to achieve business goals.”
Source: Microsoft TechNet 2011
Welcome to SharePoint Saturday—The Conference
Significant Shift in Framing
• IT Driven• System Design Documentation• Dry, Unidirectional,
Afterthought
“Thou Shalt Not”
• Business First• IT Second• Collaborative EffortCooperate
SharePoint-as-a-PlatformEnterprise Solution
Information Management
Application Management
IT Services
What does SharePoint Governance mean to you?
• Enterprise architecture planning• Maximize return on investment in
SharePoint platform• Fully leverage and optimize all features
of SharePoint
Avoid SharePoint “Failure Modes”
“Die on the Vine” “Wild Wild West” “Paving the Cowpath”
Personal, not enterpriseInstitutionalizedUser adoptionChange management
Information silosReplicate organizational chart
Glorified file shareBrandingLeveraging BI and master data management features
“The Curse of the Vanilla Install”
EXAMPLE
How do you implement a SharePoint Governance
Plan?
• As Is Architecture• To Be Architecture• Master Data Management Plan• Information Architecture• System Health Check and Migration Plan• Application LifeCycle Management Plan
Last but not least: IT Services and System Design
Necessary Elements
Governance: Design
Primacy of Information Architecture
• New installation• Upgrade and migration• Going above and beyond minimum requirements
SPS2010: IA Minimum Considerations
Welcome to SharePoint Saturday—The Conference SPS2010: A More Robust User
Experience
508 ComplianceWeb Content ManagementWeb Design/Graphic Design
Human-Computer InteractionSDK
Master Pages/CSS
SPS2010: Data Architecture
Welcome to SharePoint Saturday—The Conference
Phases of Governance• Design• Deployment• Implementation– Change Management– Application Lifecycle Management
• Governance – Quarterly Review– SharePoint Maturity Model
SUMMARY - Three Things You Need to
Know:• Enterprise architecture planning• Maximize return on investment in
SharePoint platform• Fully leverage and optimize all
features of SharePoint
3 Things You Need to Know
• Webinar: http://www.broadpoint.net/events/details/sharepoint-governance-3-keys-to-making-it-work-for-you/
• Upcoming Class: http://www.sswug.org• Paul Culmsee: http://www.spgovia.com• http://womeninspdc.org/pages/media-library
• Microsoft Guidance:– Governance in SharePoint Server 2010:
http://technet.microsoft.com/en-us/sharepoint/ff800826#Model– Governance Model for SharePoint Server 2010 (ZoomIt): http://zoom.it/Zb4B#full– What is Governance (MOSS2007):
http://technet.microsoft.com/en-us/library/cc263356%28office.12%29.aspx– Governance overview (SharePoint Server 2010):
http://technet.microsoft.com/en-us/library/cc263356.aspx
Resources
Q&ADISCUSSION
• Marie-Michelle Strah, PhD• @cyberslate
• http://lifeincapslock.com• http://www.sswug.org• http://womeninspdc.org