Enterprise Essentials for Evaluating Cloud File Sharing Solutions Webinar: Accellion with ESG – Enterprise Strategy Group.

Confidential

Webinar Presenters

Kristine Kao

Analyst

Enterprise Strategy Group

Hormazd Romer

Senior Director

Accellion, Inc.

Nina Seth

Senior Product Marketing Manager

Accellion, Inc.

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What We Will Cover

© 2013 by The Enterprise Strategy Group, Inc.

Consumerization: changing how we access and share files

File sharing challenges in a consumerized world

The range of solutions

Infrastructure choices

Solution evaluation criteria

Trends to watch

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Technology Role Reversal

© 2013 by The Enterprise Strategy Group, Inc.

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Technology Role Reversal

© 2013 by The Enterprise Strategy Group, Inc.

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Data Sharing & Collaboration Challenges

© 2013 by The Enterprise Strategy Group, Inc.

• Data security and control

• Data portability between devices and collaborators

• Data growth and sprawl

• Maintaining Security

• Adoption

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Consumerization…

© 2013 by The Enterprise Strategy Group, Inc.

Changing how we access and manage data

• 83% of organizations that support BYOD allow employees to use the device for both personal and business use

• 40% allow employees to access, receive, and store confidential data

• More than 1/3 allow employees to access, receive, and store customer and regulated data

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Driving a New Solution Category

© 2013 by The Enterprise Strategy Group, Inc.

Cloud File Sharing and Collaboration Market

Solutions that help users share and access documents stored in either a public, hybrid or private cloud over the Internet, allowing for easy access by and collaboration across multiple endpoint devices and enhancing mobile user productivity.

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OFS Infrastructure Choices

© 2013 by The Enterprise Strategy Group, Inc.

PublicControl plane + data in cloud

PrivateControl plane + data in organization’s data center

HybridControl plane in cloud, data in cloud and/or organization’s data center

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IT’s Consumerization Compliance Conundrum

© 2013 by The Enterprise Strategy Group, Inc.

Online file storage and collaboration solutions are already widespread within the enterprise in

individually owned accounts

Data goes with the account owner!

IT needs to provide corporately endorsed solutions that are easy for individuals to use but provide IT

with security, control, and accountability

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Evolving Offerings

© 2013 by The Enterprise Strategy Group, Inc.

• Easy for end-users• Broad device support• Sync and share• “Freemium” models• Broad adoption• Brand awareness

Solutions Evolving from Consumer Markets

• Focus on administration and security

• Enterprise application integration

• Broadening device support

• Sync, share, collaborate

Solutions Created for Business Use

Public, Private, Hybrid Service Offerings

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Key Criteria for Evaluating Solutions

© 2013 by The Enterprise Strategy Group, Inc.

• Base Functionality Sync/share/collaborate Send Search Endpoint device support File size limits

• Pricing Models Seat-based Capacity-based Hybrid All inclusive Chargeable add-ons

• Administration and Control Integration with existing IT

applications and tools Ease of provisioning and de-

provisioning Sharing and collaboration policies User and group quotas DRM functionality Granular audit reports Admin search

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Key Criteria for Evaluating Solutions

© 2013 by The Enterprise Strategy Group, Inc.

• Availability and Support Depth of versioning Phone or e-mail support Response times SLA

Additional considerations for public & hybrid deployment Data center security Network security Disaster resilience/recovery Backup and contingency plans

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Key Criteria for Evaluating Solutions

© 2013 by The Enterprise Strategy Group, Inc.

• Security Antivirus Encryption in flight/at rest in servers and on local devices Key management policies Granular policies around protecting content (password requirements,

DLP, DRM, etc) Mobile security features (remote wipe, MAM/MDM integrations) Auditing and Reporting

Additional considerations for public & hybrid deployment Data center certifications Privacy/Data Ownership policies Archiving/e-discovery options Industry/Compliance requirements

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Trends to Watch in this Market

© 2013 by The Enterprise Strategy Group, Inc.

• Competing requirements Business users: mobility and ubiquitous access IT: Administration and security

• The investment justification battle Business productivity: remote / mobile workforces Infrastructure savings: storage costs, minimal IT help desk support

• Integrations/Partnerships with other technology vendors Identity management MAM/MDM DLP/DRM Archiving

• Reporting and analytics Detailed Auditing and Reporting Analytics (natively or via partnerships)

Accellion - Snapshot

• Founded 1999

• Headquartered in Palo Alto, CA

• 1,900+ Enterprise Customers

• 11+ Million Enterprise Users

• Secure Mobile File Sharing Solutions

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Enterprise Mobility Management

Mobile Device Management

Mobile Application Management

Mobile Content Management

Enterprise Mobile Productivity Evolution and Trend

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Email, Contacts, Calendar

Content Backup, Store, Sync

Collaboration and Sharing

Productivity Trend

Content Creation & Editing,Printing

ECM and Content Access

Secure File Transfer▪ Send files as secure links▪ Very large file support (1 TB+)▪ Rich security options

Secure Collaboration▪ Secure team workspaces▪ Desktop-workspace file sync▪ Versioning, Commenting▪ Highly flexible access control

Accellion Solution Overview

Secure SharePoint/ECM Access▪ Access content stored behind the firewall▪ Secure, anytime access to “Document of Record”▪ No VPN required▪ Supports ECM systems and File Stores▪ Respects permissions of source

Anytime, Anywhere Access to Enterprise Content

Mobile Productivity▪ Create, edit and share MS Office compatible files▪ Fully containerized for end-to-end document security▪ Works with kiitepoint, Collaboration and Secure Send

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Cloud Deployment Options

Private On-Premise

Private Hosted

Public Multi-Tenant

•Virtual appliance•Full control•Full security, compliance

•Single-tenant •Secure•Cloud agility

•Multi-tenant •Cloud agility

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Mobilize Enterprise Content

• Mobilize Existing Content

• Internal/External Sharing

• Unified Access to All Content

• No Duplication of Content

• Centralized Control

• No VPN!

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• Secure content creation and editing

• Eliminate risk of data leaks between apps

• Private Cloud storage, sharing and access

• Encryption in transit and at rest

• Content expiration supported

Secure Mobile Productivity

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Secure Mobile PrintingAccellion Mobile Apps for iOS and Android now feature embedded printing technology from Ricoh

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Device Data Protection

• Data protection

Confidentiality protected in case of lost or stolen device.

• BYOD support

Boost IT confidence in deploying BYOD

• Prevent Data Leaks

Control which apps can open content preventing data leaks

• Prevent Unauthorized Access

Avoid access to corporate data by malicious apps

App White-listing Remote Wipe

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Thank You!

Kristine Kao, Analyst

kristine.kao@esg-global.com

508.381.5189

Accellion Account Team

www.accellion.com

650.687.3130

Download This Webinar

Accellion provides enterprise-class mobile file sharing solutions that enable secure anytime, anywhere access to information while ensuring enterprise security and compliance.

The world’s leading corporations and government agencies select Accellion to protect intellectual property, ensure compliance, improve business productivity and reduce IT cost.

Learn more about Accellion here: www.accellion.com

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About Accellion