enterprise workspaces v3

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Enterprise Workspaces

Overview

Winfried Wenisch, SAP Technology and Innovation Platform Product Management

November 2010

SAPNetWeavEnterprEnterpr


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SAP AG 2010. All rights reserved. / Page 2

Disclaimerhe information in this document is confid

roprietary to SAP and may not be disclose.ermission of SAP This presentation is not

icense agreement or any other service or.greement with SAP SAP has no obligation

f business outlined in this document or a,resentation or to develop or release any

. ,entioned therein This document or any rend SAP's strategy and possible future devnd or platforms directions and functional

o change and may be changed by SAP at any.i th ou t n ot ic e

he information on this document is not ar legal obligation to deliver any materia.unctionality This document is provided w

, ,ny kind either express or implied includ, o the implied warranties of merchantabili

, - .articular purpose or non infri ngement Tnformational purposes and may not be inco

.ontract SAP assumes no responsibility for,n this document except if such damages we

.n te nt io na ll y o r g ro ss ly n eg li ge nt-ll forward looking statemen ts a re subject

ncertainties that could cause actual resu.aterially from expectations Readers are

- lace undue reliance on these forward look,peak only as of their dates and they shou

po n i n m ak in g p ur ch asi ng d ec is io ns


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1 Motivation

2 Solution in Detail

3 Delivery


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Enterprise Workspaces provide a flexible

intuitive environment to compose content

enabling enterprise end users to integrat

and run structured and unstructured asse

using a self-service approach


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What are Enterprise Workspaces?

Overview

nThe initial and prime goal of Enterprise Workspaces is to enable quick and easy re-combination of e

corporate assets, with emphasis on structured content such as reports or applications

nEnd user can decide if they do it for their own benefit as a virtual desktop, or if they share the newl

with others, who are part of their team.

n

Perso

nal

Works

pace

For the individual UsageUsers can add content basedon their individual needs and

structure it using pages

Shar

ed

Works

pace

For live information Sharing

with a virtual teamUsers can share content using

governance mechanisms within ateam



Enterprise Workspaces

Self-Service approach for end use

Empowerment

Assembly of content for you own

Shared live data within a team

Workroom

Managed Content

Decentralized content management by business units,LOBs etc.

Using different tools: PCD, Web Page composer, 3rd partyWCMS

Rich set of governance functionalities

Living room

What are characteristics of a content assembly process?

Managed vs. self-managed Content

nIn addition to the managed content in a portal that is undoubted necessary with Enterprise Workspa

users are empowered to select and structure their own content: Self-managed!



Looking from a different perspective

End User Empowerment

Central IT / Key user

Portal Pages

PUSH

End user

Create and maintaincomplete pages

EWS Pages

PULL

Provide modules

End user

Consumecontent

Activelyselect anstructur

content

Modules

Central IT Central IT / Key userCentral IT

Contentc

reation

process

Provide

content

Selectand

structu

re

content



What are the new levels of freedom?

End User flexibility

Levelsofflexibility

1

2

3

nEnd users can changeparameters of modulesat runtime

n

n

n

nEnd users can selectmodules and structurethem on pages

n

n

nEnd users can createtheirindividual area in theportalorwork in a sharedworkspace



Is it easy to use by end users?

Contemporary User Experience


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What are characteristics of Enterprise Workspaces?

Multiple dimensions



Business User /

LOB

IT Administrator

CIO

nEnhanced User Productivity Allow users and LOBs to define and config

their business context and let end users decide if they do it for their own b

share the newly adapted UI with others

nFlexibility - Enable quick and easy re-combination of existing corporate as

on structured content such as reports or applications

n

nIncrease contributions - Delegate major content creation activities to the

can focus on core tasks and innovation

nReliable and open infrastructure - Solution is based on proven, scalable

and provides open framework for integration of content from SAP and no

nIntegral part of SAP NetWeaver Portal - Leverage standard portal capabintegration with the Portal Content

n

nGovernance - Improve the content quality via governance capabilities (e.g

governed process of content contribution)

nTCO Using existing SAP NetWeaver Portal landscape

What is the benefit for my business?

Value proposition



1

Motivation

2 Solution in Detail

3 Delivery


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End user Empowerment & Self-Services

Personal and Team business content with Enterprise Worksp


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n Each userhaving the necessary permissions can create a personal workspace

n The workspace can only be accessed by the user itself

n The user can create several pages represented as tabs in the workspace and populate content on

Creating content for your own benefit

Create a personal workspace


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n To populate content on the personal workspace users can open the module gallery

n The module gallery shows all available modules the user can add to the page

n Owner of a personal workspace or managers of a shared workspaces see the pages always in design

n They can add modules using drag&drop or by clicking on add on the module representation in the ga

n Content can be re-arranged in the page layout by using drag&drop

How to add content?

Add content from the module gallery


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n Initially a T-layout is assigned to a newly created page

n Users can change the layout before or after having populated content on it

n The users can choose between different standard layouts

Adapt the layout based on your needs

Change the page layout


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n To see the list of available workspaces the user launches the workspace directory

n The workspace directory shows beside this list all workspaces the user is either member or manage

n Also it shows the workspaces the user has added to the favorits and a list of pending requests for m

workspaces

Organize workspaces

Launch a shared workspace


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n Users having the necessary permissions are allowed tocreate new shared workspaces

n Beside a name and description of the new shared

workspaces the user has to decide about the permissionpolicy:

n Public every user allowed to work with sharedworkspaces can launch the workspace

n Restricted only users accepted by the workspacemanager can access the workspace. User not beingmember yet can apply for membership

n Private users can only be added to the member list ofthe workspace by the workspace manager. Theseworkspaces dont show up in the workspace directory

list

n Initially the workspaces are in unpublished state. Oncethe intital content population is done the manager canpublish the workspace.

Share live data with others

Create a shared workspace


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n All content visualized in the module gallery is managedusing the module library

n In the module library the properties of the modules are

maintained as well as the permissions who is allowed tosee them

n Module can be added to the module library either by

n Selecting an existing iview from a role in the PCD(preferred option)

n Selecting an existing iview from the PCD

n Adding a module based on a web URL

n Adding a module based on a custom-specificimplementation

Where do the modules come from?

Maintain modules using the module library


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n Modules deriving from a PCD iview are not aware of running in a workspace

n With Enterprise Workspaces SAP provides an enhanced component model that is workspace aware

n It allows to trigger several operations from the module itself like

n Get the member list of the workspace the module is running in

n React on life cycle operations, e.g. creation or deletion of the module in the workspace

n

Use advanced capabilties

Implement your own modules


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How to get more modules?

Use modules from the module factory

Partners Modules

SAP ModuCustomerExisting Content

Customer Modules

Core SAP modules delP a r t n e r sare encouraged to develop additional modules and distributCustomers are encouraged to develop their own u st om m od ul esand h a r e t h e m wi t h th e S APCustomers can -e u s e e xi s ti ng Po rt a l c o n te n t as modules

Enterprise Workspaces Framework


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n Document List

n Link List

n Member List

n Generic URL Launchern Text Pad

Which modules are delivered with the platform?

Standard modules


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n The UIs in Enterprise Workspaces are based on Flex

n The look and feel can be changed by downloading the standardCSS file, adapt it (in a 3rd party tool), compile it as SWF file and

upload it to the portaln For each portal theme a separate flex theme can be assigned

How to adapt the colors to the corporate design

Change the look and feel


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n The following operations can be doneon (shared) workspaces:

n Close

n Re-activaten Delete

n Reassign ownership

n Shared workspaces can be transportedthrough the system landscape eitherwith or without including the moduletemplates

What about governance?

Administrate your workspaces

U


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1 Portfolio Overview

2 Solutions in Detail

3 Delivery


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Delivery

nAdd-on Software deployed on top of SAP Portal, starting SAP NetWeaver Portal 7.0, EhP1, SP5

nIt is general available now!

nRequires no additional Hard- or Software

nEWS can leverage SAP KMC capabilites, but KMC is not mandatory

nLeveraging all of the customer current investments in Portal and Business Suite or Business O

n

When is it available?

Delivery


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Thank you!

Questions?

enterprise workspaces v3

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