Episcopal iPad Handbook Vision The Episcopal technology department is dedicated to maximizing our students’ futures through the development and mastery of 21 st Century Skills. We strive to empower students to take responsibility for their education, ensuring that they will become lifelong learners.  The Middle School iPad program will offer our students an expanded set of learning opportunities for both collaborative and self-directed learning. With an iPad available to them at all times, students will: 

● Possess an integral learning tool to gain the 21 st century skills required to excel and compete globally ● Be empowered by and engaged with the curriculum ● Increase their knowledge and understanding of technology   ● Become constructors and designers of information and ideas 

 1. iPAD HANDOUT AND RETURNS 

 Each student will be issued an iPad for school related activities. Before receiving the iPad students and parents must read and agree to the following policies, ensuring that there is a clear understanding of responsibilities associated with the iPad.  The Episcopal Responsible Use Policy (RUP). A signature on the School’s Enrollment Contract indicates that the signed party has read the terms and conditions of use, understands their significance, and agrees to abide by the terms of the RUP. Students and parents must also sign and follow the rules stated in the iPad handbook. 

 Individual school iPads and accessories must be returned to the Help Desk at the end of each school year. Students who withdraw, are suspended or expelled, or terminate enrollment for any other reason must return their school iPad and accessories in good condition on the date of termination.  If a student fails to return the iPad at the end of the school year or upon termination of enrollment, the school will withhold grades and transcripts until the property is returned. If the iPad is not returned, the student’s family must pay the full replacement cost of the iPad.    

2. TAKING CARE OF THE iPAD  Students are responsible for the general care of the iPad they have been issued by the school. iPads that are broken or fail to work properly must be taken to the Help Desk office for an evaluation of the equipment.  2.1 General Precautions  

● The iPad is school property, and all users will follow the Responsible Use Policy for technology.  ● Only use a clean, dry, soft cloth to clean the screen; no cleansers of any type, not even water, are 

appropriate. Visit the Help Desk if you need help cleaning your iPad properly. ● Cords and cables must be inserted carefully into the iPad to prevent damage.  ● iPads must remain free of any writing, drawing, stickers, or labels.  ● iPads must never be left in an unlocked locker, a car, or any unsupervised area.  ● Students are responsible for keeping their iPad’s battery fully charged for school each day.  ● Do not use “skins” to “personalize” the school iPad.  

● Do not place anything on the iPad that could put pressure on the screen or the back. ● iPads must not be exposed to extreme temperatures, fire, or ultraviolet light. ● iPads must not be used in busy places such as gyms and playgrounds. ● Any unattended iPad on campus will be taken to the Middle School Office and consequences will 

be issued. Do not leave your iPad on the ground outside any classroom. ● Do not take iPads near pools or tubs. ● The iPad screens can be damaged if subjected to rough treatment.  ● Do not take the iPad outside in inclement weather. ● If the iPad is damaged, the student must immediately report the problem to the Help Desk.  

 2.2 Carrying iPads  

● The protective case provided with iPads has sufficient padding to protect the iPad from normal treatment and provide a suitable means for carrying the device within the school.  

● Do not remove the iPad from the protective case, not even to clean it.    

3. USING THE iPad AT SCHOOL  iPads are intended for use at school each day. Students are responsible for bringing their iPads fully charged to school each day, unless specifically instructed not to do so by their teacher. Any stored files may be erased if a factory reset is necessary; therefore it is the responsibility of the student to backup their own work.  3.1 iPad Left at Home  Students who leave their iPads at home will face disciplinary consequences. iPads are to be brought to school every day.  3.2 iPad Undergoing Repair  Loaner iPads may be issued to students when they leave their iPads for repair.   3.3 Charging the iPad’s Battery  iPads must be brought to school each day in a fully-charged condition. Students need to charge their iPads each evening by plugging them into an electrical wall outlet only. They must not charge the iPads from a computer port. Students are required to bring the iPad charger to school each day. All iPads must be returned with a charger; students who lose their chargers must purchase a replacement from the Apple Store.   3.4 Acceptable Use  

● The presence of inappropriate images or language on the device may result in disciplinary action. ● Acceptable Use is governed by the schools Responsible Use Policy , this Handbook, and the Episcopal Honor 

Code. Privacy : Users should not have an expectation of privacy or confidentiality for their electronic communications or files, and the school reserves the right to examine all data. All communications may be disclosed without prior consent. 

● Teachers have the right and ability to monitor you in class iPad usage via Apple Classroom.  

 3.5 Sound, Music, Games, or Programs  

● Sound must be muted at all times unless permission is obtained from the teacher for instructional purposes. Students are responsible for providing their own earbuds or headsets. 

● All software/Apps must be school-provided. Data Storage will be through school email or school-approved storage apps on the iPad.  

● Students are not allowed to use the iPad for personal entertainment. This includes streaming video, downloading, playing music, or playing games that are not part of class curriculum. Violating these terms will result in disciplinary action. 

 3.6 Home Internet Access  Students are allowed to set up wireless networks on their iPads. This will assist them with iPad use while at home. However, the Episcopal Responsible Use Policy must be followed while using a school owned device at home.  

4. MANAGING FILES & SAVING WORK  

4.1 Saving & Submitting work with the iPad  There are several ways to manage files on the iPad:  

● Learning Management Systems: Teachers may have students submit work from the iPad to a learning management system such as Canvas. Usernames are created and accessible by the Helpdesk. Passwords are student created and can be reset by the student or administrators.  

● Cloud-Based Services : Students have the option save to the cloud. The school provides access to a cloud based drive. Usernames and passwords are created and accessible by the Helpdesk.   

● Email : Most iPad productivity apps support the ability to open and email documents, presentations, spreadsheets, PDF’s, images, or other common file types. Students and teachers can exchange course-related files through their school-supplied email accounts. We recommend this type of submission of work as a last resort. We recommend submitting your work via the LMS or Cloud based service first before using email.  

● iCloud Backup : Students should connect their iPads to their home WiFi each night in order to complete an iCloud backup. 

● Student Homework: When a student experiences a problem with his/her iPad at home, he/she still is responsible for submitting assigned work. The student and his/her parent need to email or call the teacher's Episcopal voice mailbox in reference to the problem. The student also is responsible for visiting the Helpdesk the next morning to gain assistance with the iPad problem.  

4.2 Network Connectivity  Episcopal makes no guarantee that the school network will be up and running 100% of the time. In the rare case that the network is down, the school will not be responsible for lost or missing data.  

5. SOFTWARE ON IPADS 

 5.1 Originally Installed Software  All software/apps originally installed by Episcopal must remain on the iPad in usable condition and must be easily accessible at all times. From time to time, the school may add apps for use in a particular course. The licenses for this software require that the software be deleted from iPads at the conclusion of the course. Periodic checks of iPads will be made to ensure that students have not removed required apps or changed installed software including changes to the iOS.    5.2 Additional Software  The Episcopal Help Desk will manage the applications & books on all student iPads. All apps will be distributed through a secure Mobile Device Management system that will act as a bridge between the iPads and the Apple App Store. Students are not permitted to connect their iPads to any computers and/or synchronize their iPads to any personal iTunes accounts for any purpose.  5.3 Circumvention of Managed Settings  All student iPads are provisioned by the technology department for the purposes of initializing and managing all iPads in a secure and organized fashion. Any attempts by students to circumvent any management settings (including removal of profiles) through software restoration, deletion, or jail-breaking will result in the confiscation of the iPad and disciplinary action.  5.4 Inspection  Students may be selected at random to provide their iPad for inspection.  5.5 Procedure for re-loading software  If technical difficulties occur or illegal software (non-Episcopal installed apps) is discovered, the iPad will be restored from backup. The school does not accept responsibility for the loss of any software or documents deleted due to a re-format and re-image. In addition, this may result in confiscation of the iPad with usage allowed only during the school day.   5.6 Software Upgrades  Upgrade versions of licensed software/apps are available from time to time. Students should keep their iPad operating system and apps up to date unless specifically advised not to by the Technology team. Updates will be centrally managed the Help Desk, and students are responsible for installing the updates in a timely manner so that class time is not interrupted. 

 6. ACCEPTABLE USE 

 The use of Episcopal’s technology resources is a privilege, not a right. The privilege of using the technology resources provided by the School is not transferable or extendible by students to people or groups outside the School and terminates when a student is no longer enrolled in Episcopal. This policy is provided to make all users aware of the responsibilities associated with efficient, ethical, and lawful use of technology resources. If a person violates any of 

the User Terms and Conditions named in this policy, as well as the School Responsible Use Policy , privileges may be terminated, access to the school technology resources may be denied, and the appropriate disciplinary action shall be applied. The Episcopal Honor Code shall be applied to all student infractions. Violations may result in disciplinary action up to and including suspension/ expulsion for students.   6.1 Parent/Guardian Responsibilities  Parents must talk to their children about values and the standards they should follow for the use of the Internet just as they do for the use of all media information sources such as television, telephones, movies, and radio.  6.2 School Responsibilities are to:  

● Provide Internet and Email access to its students while on campus. ● Provide Internet filtering while on campus. ● Provide network data storage areas. These will be treated similar to school lockers. Episcopal reserves the right 

to review, monitor, and restrict information stored on or transmitted via school-owned equipment and to investigate inappropriate use of resources.  

 6.3 Students Responsibilities are to:  

● Use computers/devices in a responsible and ethical manner.  ● Obey general school rules concerning behavior and communication that applies to iPad/computer use. ● Use all technology resources in an appropriate manner so as to not damage school equipment. This “damage” 

includes, but is not limited to, the loss of data resulting from delays, non-deliveries, mis-deliveries or service interruptions caused by the student’s own negligence, errors or omissions. Use of any information obtained via the Episcopal designated Internet System is at the student’s own risk. Episcopal specifically denies any responsibility for the accuracy or quality of information obtained through its services.  

● Help Episcopal protect our computer system/device by contacting an administrator about any security problems they may encounter. 

● Turn off and secure their iPads after they are finished working to protect their work and information. Students are required to set a lock screen password. 

● Turn in any email containing inappropriate or abusive language or questionable subject matter to the Middle School office.  

● Return their iPads to the Help Desk at the end of each school year. Students who leave early, withdraw from school, are suspended or expelled, or terminate enrollment for any other reason must return their individual school iPad on the date of termination.  

 6.4 Student Activities Strictly Prohibited:  

● Downloading unauthorized apps for non-educational use. ● Illegal installation or transmission of copyrighted materials.  ● Any action that violates existing Episcopal Honor Code policy or public law.  ● Sending, accessing, uploading, downloading, or distributing offensive, profane, threatening, pornographic, 

obscene, or sexually explicit materials.  ● Use of iPad or other school resources for social media without teacher or administrator permission. ● Use of sites providing term papers, book reports and other forms of student work.  ● Communication services such as: iMessage, Facetime, Google Hangouts, are not allowed unless directed by a 

teacher.  ● Any digital use for cyber-bullying. 

● Internet/Computer games – Playing Internet/Computer games is not allowed unless directed by a teacher. ● Changing of iPad settings (exceptions include personal settings such as font size, brightness, wallpaper, lock 

screen, etc.)  ● Restoring or jail-breaking iPad.  ● Connecting iPad to a computer and/or synchronizing iPad to a personal iTunes account.  ● Connecting personal external devices to a school owned device without permission (including but not limited 

to wearables, such as an Apple Watch) ● Spamming-Sending mass or inappropriate emails.  ● Gaining access to another student’s accounts, files, and/or data.  ● Exchanging iPads and/or switching iPad identification labels to conceal fault of damage.  ● Use of the school’s internet/e-mail accounts for financial or commercial gain or for any illegal activity.  ● Online or virtual collaboration/communication while using an anonymous and/or stolen identity. ● Students are not allowed to give out personal information, for any reason, over the Internet. This includes, but 

is not limited to, setting up internet accounts including those necessary for chat rooms, EBay, email, etc. ● Participation in credit card fraud, electronic forgery or other forms of illegal behavior.  ● Vandalism (any malicious attempt to harm or destroy hardware, software or data, including, but not limited 

to, the uploading or creation of computer viruses or computer programs that can infiltrate computer systems and/or damage software components) of school equipment. 

● Transmission or accessing materials that are obscene, offensive, threatening or otherwise intended to harass or demean recipients.  

● Bypassing the web filter through any means, including but not limited to a web proxy. ● Downloading books for independent reading must be approved by the teacher for classroom instruction. ● Use of the camera function can only be used under direction of the teacher. 

 

6.5 iPad Care  Students will be held responsible for maintaining their individual iPads and keeping them in good working order.  

● iPad batteries must be charged and ready for school each day. Charge them only by plugging the iPad into an electrical wall outlet.  

● No labels or stickers may be applied to the iPad.  ● iPad covers furnished by the school must be returned with only normal wear and no alterations to avoid 

purchasing a replacement cover. ● Reporting issues: iPads that malfunction or are damaged must be reported to the Help Desk Office. ● Malfunctioning iPad: The school will be responsible for repairing iPads that malfunction.  ● Damaged iPad: Students are responsible for any and all damage. 

○ iPads that have been damaged from student misuse, neglect, or accidents will be repaired with the deductible cost being borne by the student. 

○ Students will be responsible for the entire cost of repairs to iPads that are damaged intentionally. ● iPad covers are NOT to be removed by students or parents without specific written or typed (email) 

permission from a teacher or administrator. ● iPads that are stolen must be reported immediately to the Division Office, the Help Desk Office and/or the 

Police Department.   6.6 Legal Propriety  

● Comply with trademark and copyright laws and all license agreements. Students who are unsure about compliance should consult a teacher or parent.  

● Plagiarism is a violation of the Episcopal Honor Code. Give credit to all sources used, whether quoted or summarized. This includes all forms of media on the Internet, such as graphics, movies, music, and text.  

● Use or possession of hacking or anonymizer software is strictly prohibited and violators will be subject to Responsible Use Policy and Honor Code. Violation of applicable state or federal law will result in criminal prosecution or disciplinary action by the School.  

 7. PROTECTING & STORING YOUR IPAD 

 7.1 iPad Identification  The identity of student iPads is handled through multiple methods:  

● The serial number has been recorded. ● The iPads have been enrolled with the JAMF Casper Mobile Device Management suite. ● The wireless MAC address has been associated with the device and with the assigned user in the wireless 

system. ● iPad identity can be checked by locating the sticker with the students name on the back of the iPad. 

 7.2 Storing Your iPad   When students are not using their iPads, they should be stored in student lockers. Nothing should be placed on top of the iPad when stored in the locker. Students are required to take their iPads home every day after school, regardless of whether or not they are needed. iPads should not be stored in a student’s vehicle at school or at home.   7.3 iPads Left in Unsupervised Areas  Under no circumstances should iPads be left in unsupervised areas. Unsupervised areas include the school grounds and campus, the cafeteria, gym locker rooms, library, unlocked classrooms, dressing rooms and hallways. Any iPad left in these areas is in danger of being stolen. If an iPad is found in an unsupervised area, it will be taken to the Middle School Division office. Disciplinary action will result.  

8. COST OF REPAIRS  Students will be held responsible for all damage to their iPads including, but not limited to: broken screens, cracked plastic pieces, interoperability from jail-breaking, etc.   Episcopal has purchased AppleCare+ insurance for each iPad issued to students. For the first two incidences of accidental damage covered by AppleCare+, students will be charged $55.00. Students will be charged the full price of repairs for any incident not covered by the Apple care policy or for any incident occurring after the initial two incidents covered by the AppleCare+ policy. AppleCare+ policy information can be found by visiting h�p://images.apple.com/legal/sales-support/applecare/docs/applecareplusforipadenglish.pdf  Students will be charged full-price for replacement of chargers, iPad covers or any other peripheral device provided by the school for student use.      

  

9. CLOUD STORAGE AND APP USAGE   Episcopal may act as an agent for parents under COPPA (Child Online Privacy Protection Act) for school related online programs and mobile device application sign-up. Students are not allowed to change user names or passwords issued by the school for any reason. If a student feels that user account or password has been compromised, the Helpdesk should be informed immediately. If at any time Helpdesk or Administration staff are unable to access student Apps or cloud storage using school issued usernames and passwords, disciplinary action will result. 

 Episcopal School Student Pledge for iPad Use 

 1. I will take good care of my iPad.  2. I will never leave the iPad unattended.  3. I will never loan out my iPad to other individuals or share by passwords/passcodes with classmates. 4. I will know where my iPad is at all times.  5. I will charge my iPad's battery daily.  6. I will keep food and beverages away from my iPad since they may cause damage to the device.  7. I will not disassemble any part of my iPad or attempt any repairs.  8. I will protect my iPad by only carrying it while in the case provided.  9. I will use my iPad in ways that are appropriate and meet all Episcopal expectations.  10. I will not place decorations (such as stickers, markers, etc.) on the iPad. I will not deface the serial number iPad 

sticker on any iPad.  11. I understand that my iPad is subject to inspection at any time without notice and remains the property of 

Episcopal School of Baton Rouge.  12. I will follow the policies outlined in the iPad Handbook and the Responsible Use Policy  13. I will file a police report in case of theft, vandalism, and other acts covered by insurance.  14. I will be responsible for all damage or loss caused by neglect or abuse.  15. I agree to return the school’s iPad, case and power cords in good working condition no later than the last day 

in May.     

       I have read the Episcopal iPad handbook and agree to all policies and procedures described.   Student Name (Please Print):__________________________________________________________   Student Signature: ________________________________________________Date: _____________   Student Grade Class of: _______________________________________   Parent Name (Please Print): ________ _________________________________________________   Parent Signature: __________________________________________________Date: _______________  Individual school iPads and accessories (including charger & iPad stand) must be returned to the Help Desk at the end of each school year in good condition. Students who graduate early, withdraw, are suspended or expelled, or terminate enrollment for any other reason must return their individual school iPad on the date of termination.  

•The complete iPad Handbook is available on the Episcopal Website• www.episcopalbr.org > More > e-Resources > Student Resources > Downloads & Links