eportfolio for work integrated learning - jessica tsai & christine slade (university of...

ePortfolio for Work-Integrated Learning (WIL)Faculty of: Health & Behavioural Sciences, Humanities & Social Sciences and Medicine & Biomedical Sciences

Presented byMs Jessica Tsai Dr Christine Slade

Current tools for Work-Integrated Learning

Field Education eLog Forms and Spreadsheets

Clinical Practice Performance Portfolio(Health ePortfolio)

Project Timeline

Needs AnalysisCommenced in

Dec 2014(3 months)

Product Evaluation(9 months)

Implementation(Anticipated 2017)

The Pilot(12 months)

We Are Here

Mapping of School WIL processes

Faculty of Humanities & Social Sciences (HASS)

Faculty of Medicine & Biomedical Sciences

(M+BS)

Faculty of Health & Behavioural Sciences (HABS)

Education

ED1.0 Allocate places to students

ED2.0 Complete placement

ED3.0 Student visits

Allocate facilitators to

schools

ED4.0 Teacher makes a claim

Manage at risk students

EXTERNAL

Journalism & Communication


JC3..0 Student activity log/reflection

JC2.0 Create and maintain a virtual portfolio

JC1.0 Places allocated to

students(Journa lism)

Students find own

placements (communication)

Coordinate Student/

industry Social Events

SDL

English, Media Studies & Art History

Student contributes to

exhibition

EMA2.0 Peer & Self Assessment

EMA1.0 Complete projects

(literature)

EMA3.0 Complete Internship (Curator)

Alumni Book Sale

Publish exemplary

work (AUSTLIT)

SDL EXTERNAL

Social Science


SS2.0 Student diary/

reflection

SS1.0 Places

allocated to students

Find places for students in

organisations

Students find own

placements

SS3.0 Project/

Research work

REQUIREMENT

SDL

MedicineMed1.0 Match

students to places using

SINET

Med7.0Student

Assessments

Med6.0Reconcile timesheets

Med4.0 Record of

competency

Med2.0 Complete Research


Track attendance at

lectures

SDL

Med5.0 Record

treatments in Log Book

Med3.0 Clinical

Placement

External

REQUIREMENT

External

Pop Health

Source placements

Pop2.0 Match students

to places


Pop1.0Prepare CV Apply for jobs

G1.0 Complete timesheets

Pop5.0 Sign

Placement Agreement

Pop3.0 Complete work

experience

Pop4.0 Complete

assessment

EXTERNAL

REQUIREMENT

Human Movement & Nutrition SciencesHMS1.0 Find placements for students

Create a portfolio (CV

& skills evidence)

G5.0 Student

completes timesheet

HMS3.0 Students

assessment


HMS3..0 Student

completes placement

Clinical EducatorsPay claim

HMS4..0 Volunteer

Work

HMS2.0 Allocate places to students

REQUIREMENT EXTERNAL EXTERNAL

HMS6.0 Students Reflection

SDL

PharmacyP5.0 Places allocated to

students


P1.0 Practicum

P3.0 Reflective

diary entries

EXTERNAL

P4.0 Record developing

skills

P2.0 Research

REQUIREMENTSDL

EXTERNAL

Health & Rehabilitation Sciences SHRS 1.0

Source places for students

SHRS2.0 Allocate places to students

SHRS3.0 Student

completes time sheet


SHRS5.0 Students

assessments

G5.0 Support struggling students

SHRS4.0 Occupational

Therapy reflections

Collect feedback

about students

EXTERNAL SDL

REQUIREMENT

Psychology Psy2.0

On-board new students

Psy1.0 Manage the placement component of admissions

Psy5.0 Placement

start up process

Psy4.0 Business Development &

Relationship Management

Psy6.0 Teaching,

Assessment & supervision of

students

Develop/ update handbooks &

the ECP

Psy7.0 Student

Assessments


Psy3.0 Matching

students to placements

Psy8.0 Mid year/ final

assessment

Review & Grade

Psy9.0 End of

placement

EXTERNAL

SDLREQUIREMENT

DentistryD1.0

Distribute placement list

D2.0 Places

allocated to students

D3.0 Students

complete log book

Complete Report on

Supervisors

D4.0 Placement

visit


Log book submitted for

review

Prepare final Report on

how the Clinic works

G2.0 Documentatio

n request

Prepare Final Case Report

SDL

Prepare Final Reflection on

what they achieved

Prepare Summary of

Patient Treatment

EXTERNAL

Nursing and MidwiferyStudents find 20 women to work

with

G1.0 Timesheet visits

N1.0 Places allocated

to students

Review & grade


M2.0 Collect feedback from the 20 women

G5.0 Support

struggling students

Post Grad nursing find their

own places

M1.0 Continuity of

care

SDL

N&M1.0 Complete

Competency StandardEXTERNAL

REQUIREMENT

Counselling, Social Work & Human ServicesSW1.0 Matching

Students to Agencies

SW2.0 Agencies interview students

SW3.0 Student

undertakes placement

UQ Staff collect, collate and file

records

G1.0 Student

completes timesheet

SW5.0 Generate reports

Professional Practice

Assessment


SW6.0 Student

Assessments

EXTERNAL REQUIREMENT

SW4.0 Student work

diary/reflection

SDL

History, Philosophy, Religion & Classics

Hist1.0 Find projects for students

Hist3..0 Student project

diary/testimonial

Anch4.0Study Tour

Hist2.0Student

completes practical

Anch5.0 Field School


SDLREQUIREMENT

SDLSDL

Understand: What How Why Pain Points

The System Functional RequirementsRecord/Maintain Students Prerequisites Must Should CouldCompulsory documents management/record (e.g. blue card, immunisation)

Additional documents management/record (e.g. First Aid) Pre-requisite checklist Courses completed Placements, Allocation & Management Must Should Could

Location management/record

Supervisors management/record

Student matching (auto, random, manual, self)

Supervisor to student management/record

UQ staff notes Record of Attendance Must Should CouldTimesheets (hrs, days, events) Comments Verification Interface Must Should CouldInterface with university systems (e.g. Si-Net, Blackboard, Data Warehouse)

Student Virtual Portfolio Must Should Could

Online CV

Completed courses

Achievements

Student work/evidence repository

Employee search Record of Learning Must Should Could

Learning progression (matrix/progress/dashboard)

Reflective entry

Learning attributes (competency/standard/skills)

Supervisor comment/feedback

Course Coordinator comment/feedback

Timestamps

Marking/Grading

School verification or authorisation for release

Output/Export

System Administration Tools Must Should CouldLogin with UQ credentials

External user access

User role management

Communication (e.g. contact supervisor)

Calendar (scheduling) Business friendly tool to create pedagogy (teaching/assessment planning)

Archive Reporting Must Should Could

By period

By absentees

By semester

By Course

By student

By learning attributes

Custom filters

Various export formats (e.g. pdf, Excel)

Student progress monitor and admin

Student pre-placement forms monitor and admin

Student learning progression Non-functional Requirements Must Should Could

Addresses Business drivers

Technical risk

Supportable

Time to implement

The Conceptual Model

ePortfolio Target Users

With all that in mindWe started the search of a suitable ePortfolio system to meet Faculty and students’ needs…

Record/Maintain Students Prerequisites Must Should CouldCompulsory documents management/record (e.g. blue card, immunisation)

Additional documents management/record (e.g. First Aid)

Pre-requisite checklist Courses completed Placements, Allocation & Management Must Should CouldLocation management/record Supervisors management/record Student matching (auto, random, manual, self) Supervisor to student management/record UQ staff notes Record of Attendance Must Should CouldTimesheets (hrs, days, events) Comments Verification Interface Must Should CouldInterface with university systems (e.g. Si-Net, Blackboard, Data Warehouse)

Student Virtual Portfolio Must Should CouldOnline CV Completed courses Achievements Student work/evidence repository Employee search Record of Learning Must Should CouldLearning progression (matrix/progress/dashboard) Reflective entry Learning attributes (competency/standard/skills) Supervisor comment/feedback Course Coordinator comment/feedback Timestamps Marking/Grading School verification or authorisation for release Output/Export

System Administration Tools Must Should Could

Login with UQ credentials

External user access

User role management

Communication (e.g. contact supervisor)

Calendar (scheduling)

Business friendly tool to create pedagogy (teaching/assessment planning)

Archive Reporting Must Should Could

By period

By absentees

By semester

By Course

By student

By learning attributes

Custom filters

Various export formats (e.g. pdf, Excel)

Student progress monitor and admin

Student pre-placement forms monitor and admin

Student learning progression Non-functional Requirements Must Should Could

Addresses Business drivers

Technical risk

Supportable

Time to implement

ePortfolio System Selection

Market Scan = 35 Solutions

Chalk & Wire MyKnowledgeMap PebblePad

Round 2 Shortlist = Top 3 Solutions

Round 1 Shortlist = Top 12 Solutions

Product and User Testing• Staff testing, product preference

1. Easy to add learning attributes/standards, and add to assessment 2. Easy opportunities for students to reflect on learning or activities

3. Facilitates internal, external and peer feedback 4. Ease in providing instructions for students

5. Easy for students to attach evidence to learning attributes/standards 6. Easy to generate/add custom content

7. Easy to generate customised portfolio 8. Ease of use

9. Simplicity of data entry10. Clarity and consistency of navigation

11. Ease of access (e.g. single sign-on, mobile devices)12. Integration with Blackboard

0 2 4 6 8 10 12 14 16

Respondents Rating (25/35)

Requ

irem

ent

CW60%

Student A

Student B

Student C

Student D

Student E

Student F

0 1 2 3

Rating (1= least preferred, 3 = most preferred)

Stud

ent (

x6)

• Students testing, product preference

Links learning attributes to a range of activities and assessment Ticks off demonstrated competencies against accreditation standards Allows school to authorize the release of artefacts and portfolios Enables students have work repository and create folios Integration with Blackboard and ease of access

Chalk & Wire

The Basics of Chalk & Wire

Hooray! We have a system!!

End of Product Evaluation

The Product Pilot

To Evaluate• System’s capacity and configurability• Data migration from bespoke systems• Suitability to UQ environment

Live Pilot 1: Pharmacy PlacementPHRM3011: Quality Use of Medicines B1, Semester 1 (3rd year)

Student Cohort: 300 (approx.)Course Coordinators: Dr Peter Moyle with 6 tutorsPlacement Coordinators: Ms Leigh McKaugeExternal Stakeholder: 300+ community pharmacies

ePortfolio Activities: • Confidentiality Agreement• Timesheet• 6 x weekly reflections• Student evidence of developing competency while on placement• Student performance assessment by external preceptors

Live Pilot2 : Education Reflect & Presentation

EDUC1049: Learning Tools for the 21st Century, Semester 1 (1st year)

Student Cohort: 280 (approx.)Course Coordinator: Dr Chris Campbell with 8 tutors

ePortfolio Activities: • 10 x Weekly in-class tutorial reflections• Student blog (Presentation) Assignment:

“Evaluation of technology in education”

Where we are at …This semester:

• Assessment mapping: collation of WIL activities, assessment and/or accreditation requirements, and marking criteria at program level

• Configure ePortfolio system to program needs

• Develop a series of user cases and examples

• Establish training approach

• Wider engagement across UQ

Realised Benefits

• Flexible reflective, experiential and evidence-based learning

• Ease of formative and external feedback

• Ease for students to articulate their learning to professional bodies

• Provide students ‘own repository’ to create personal presentation portfolio

• Compliance and accountability for accreditation bodies

• Environmental business efficiencies, minimize paper and manual processes

Contact DetailsJessica TsaieLearning Coordinator

The University of QueenslandFaculty of Health and Behavioural Sciences

Email: [email protected]

Dr. Christine SladeLecturer in Higher Education

The University of QueenslandInstitute for Teaching and Learning Innovation

Email: [email protected]