eRegistration Training Guidefor Ambassadors

ContentsI. Program Overview

A. User RequirementsB. Approved Devices C. Confidentiality Agreement

& Acceptable Use Policy

II. Using eRegistrationA. Using the DeviceB. Using the Application

III. AppendixA. Privacy Policy

I. Program Overview

California law authorizes DLC and the four OPOs to

register an individual using an internet-connected

device

• By collecting information from an individual

• By collecting information from a driver license or

DMV-issued ID card

A. User Requirements

Each user must:• Be an active Donate Life Ambassador

• Pass a criminal background check

• Complete eRegistration training

• Read and electronically sign:• Confidentiality Agreement • Acceptable Use Policy

B. Approved Devices

• Only use OPO-issued devices • Do not install or remove software/applications• Do not use a personal device• Not for personal communication/entertainment

C. Confidentiality Agreement & Acceptable Use Policy• All users are required to agree and sign the agreement the first time they login to the eRegistration application• It will be required every year on the anniversary of the first login• The information is kept confidential and secure by Donate Life California• Do not shared login information• Each user has a unique username and password

II. Using the Device

Turn on the device by holding down the power button for three seconds

Enter the passcode to unlock the device provided to you

On/Off button

Asus Nexus 7

Volume buttons

Camera lens

Ensure the Wi-Fi or cell signal is activated

Open the Donate Life California application

Enter in your assigned username and password

Login Screen

Enter in your assigned username and password

Confirm the “Network Status” is connected

Confirm the Server URL is https://dlcmobile.onelegacy.org

Login Screen

Read and sign the Confidentiality Agreement

Read and sign the Acceptable Use Policy

Agreements

Check the box and then Ta “Accept”

Event/Campaign Name

Enter in the name of the event as well as the date.

Home Screen

Read or have the individual read the information on the screen. If the individual agrees, Ta “Accept.”

After acknowledgment, Ta “Accept”

Home, Privacy and ExitOn the navigation bar, you will find three buttons. For the DLC privacy statement, Ta “PRIVACY” and it will open up the web browser to donateLIFEcalifornia.org

Home Privacy Exit

Information Screen

There are three ways to enter in information:

1. SWIPE the driver license or ID care using the external card reader

2. SCAN the back of a driver license or ID card with the device’s camera

3. ENTER the personal information into the data fields

SWIPE

The external magnetic card reader connects to the tablet by inserting the metal piece into the headphone port.

Ensure the device is properly connected by firmly pressing down so no metal is showing.

On/Off button

Camera lens

Swipe device

SWIPE

The thicker part of the swipe device will face you

The thin side will face away from you

Swipe device

SWIPE

If the card reader is NOT connected properly, the “Magnetic Swiper Status” will be set to “Disconnected.”

SWIPE

When the card reader is connected properly, the Magnetic Swiper Status will be set to “Tap to Swipe.”

Tap on “SWIPE.”

SWIPE

When swiping the driver license or DMV-issued ID card make sure the magnetic strip located on the back of the card is facing you.

Be sure to run the card through the swipe device as quickly as you can.

SWIPE

After a successful swipe, the data will populate the fields below and a “Successful swipe!” message will appear.

SWIPE

If unsuccessful, an error message will appear. You can either repeat steps 3 to 4, or you may use the SCAN method or ENTER in the data.

SCAN

Tap the blue “Scan” button. This will activate the device’s camera.

SCAN

Point the camera to the 2D barcode on the back of the driver license or ID card

2D barcode

Magnetic strip

SCAN

A screen will appear with lines of data. Tap “Use.”

Tap “USE”

SCAN

If it does not have a 2D barcode on the back of the driver license or ID card, you may use the SWIPE or ENTER in the data

2D barcode

ENTER IN DATA

To enter in the individual’s information, tap on each field and type using the on-screen keyboard.

ENTER IN DATA

To enter in the date of birth, tap “Select” and a calendar screen will appear.

“Select”

ENTER IN DATA

Begin by Tapping on the year and scroll to find the appropriate year.

Tap on the year

ENTER IN DATA

Then select the month and date. Ta “OK” when done.

Scroll to find the month and select the date

Reviewing the Information

Once the information is entered, review the information to make sure all required fields are entered. Then have the individual confirm the information.

Reviewing the Information

If any information is incorrect, go back and manually enter in the correct information.

Tap the field to edit

Reviewing the Information

When all the information is correct, have the individual read the consent statement and Ta “Accept.”

Signature Screen

Ask the individual to provide a signature using their finger.

Signature Screen

If the individual is under the age of 18, it will ask if a parent is available to sign.

Signature Screen

If yes, it will ask for the first and last name of the parent.

Signature Screen

It will then ask the parent for a signature.

Signature Screen

If a parent is not available, Ta “no.”

Receipt Screen

The individual will be asked if they would like an email receipt.

Receipt Screen

If yes, select “yes” and enter in the email address using the screen’s keyboard.

Receipt Screen

If no, select “no.”

Confirmation Screen

After a successful registration, a “Registration successful!” message will appear.

Confirmation Screen

To continue on to register the next individual, Ta “Home.”

Confirmation Screen

If you are done using the application, be sure to Exit by Ta the icon at the top right of the screen.

Exit

Turning Off the Device

Most devices have a power button located either on the top or the side of the screen.

Press and hold the button down for three seconds to turn the display black/off.

On/Off button

Asus Nexus 7

III. Privacy Policy

• Donate Life California has adopted and adheres to stringent security standards designed to protect your personal information from unauthorized access or disclosure. • Among the safeguards that we have developed for our

site are administrative, physical and technical barriers that together protect the information stored at this site. • No information is ever stored in the application, to the

device or device memory.

III. Privacy Policy

• Donate Life California provides this web application as a public service and the privacy policy provides a general outline of the type of information that may be collected and how such information may be used.

• More information can be found at:www.donateLIFEcalifornia.org/privacy-policy