U.S. General Services Administration

Ernie BeattySenior Personal Property Disposal Specialist

Federal Acquisition Services

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U.S. General Services Administration

GSA Auctions®Writing a solid item description

Federal Acquisition Services

Why is the description so important?

Create a visual picture

What would you want to know as a buyer – Bidder’s shoes

Maximum Price

Brief and Accurate information - Credibility

Repeat business

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For lots of miscellaneous property, begin descriptions with –“One lot consisting of:”

Items within a lot shall be separated by a “;” in order to differentiate where the description of one item ends and the next item description begins.

Example: 1. One lot consisting of: Typewriters, Swintec, Mdl: 456, 5 each; Fax

Machines, Brother, Mdl: 678, 3 each; and Cell Phones, Nokia, Mdl: 6140, 10 each.

Where to start?

Standard Condition Codes 1 Unused/No modification or repairs required 4 May Require Repairs/Property shows some wear/Additional

deficiencies are unknown

7 Repairs Required/Property is unusable in its current condition/(List all known major deficiencies, parts missing)/Additional deficiencies are unknown

X Salvage/Property has value in excess of its basic material content, |but repair or rehabilitation is impractical and/or uneconomical*

S Scrap/Property has no value except for its basic material content**

Vehicles Accurate custodian information Color – very important Transmission – type and speeds Any deficiencies in the vehicle At least 5 pictures – especially if there is body damage

X – Sold for salvage only “Not to be titled for Highway Use”

S – Sold for scrap only “Not to be titled for highway use”

All property should be checked to see if a reference to Special Terms & Conditions statements is required:

Examples: For medical equipment: Bidders are responsible

for complying with the clause entitled “Medical Devices” listed in “Special Terms and Conditions”

Review sale item descriptions

Your SCO will send you an email with information on the sale

READ IT for validation

YOU are the final reviewer of the descriptions

Questions?

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Sales Team

Ernie Beatty, Senior Personal Property Specialist 303-236-7665Ernie.Beatty@gsa.gov

Debbie Rojas Cook, Sales Chief, Denver 303-236-7698Debbie.RojasCook@gsa.gov