erp for its lecture mohan naga sap screen shots with explanations
DESCRIPTION
Erp for Its Lecture Mohan Naga Sap ScreenTRANSCRIPT
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Welcome and Introductions
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SAP Screen Shots
And
Their Meanings With Explanations
!!!
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Logging Onto SAP (Accessing SAP)
Step 1.1
Double-click on the icon shown below to launch SAP via the shortcut on your
desktop
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How to login to SAP
Step 1.2
Enter the information in the fields listed below when logging on to SAP
Client
User ID
Password
Language
The information provided after logging on to SAP creates an
audit trail. SAP records who,
what, where and when
information is entered.
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How to login to SAP (continued)
Client At go live, there will only be one client number for Egypt. However, during the
project there are multiple clients; one for development, one for testing, and one for training. Before you commence testing, you will be advised of which client to use.
User ID At go live, each end user will have their own personal user id to log onto SAP.
However, during the project you will be given temporary user ids to participate in testing.
Password At go live, each end user will be given a generic password which they will need to
change when they first log on to the system. However, during the project, temporary passwords will be issued along with the temporary user ids.
Language The chosen language for the SAP system in MEA is English.
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How to change password
Step 1.3
Change Password You can change your password every time you log-on to the system. To change the
password, select the New password button. A pop-up window will appear in which you have to enter your new password twice. Then select the button transfer.
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How to log off
Step 1.4
Click on the X
button
Click on Yes
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The SAP screen consists of two main areas the Screen Header and the Menu/Main Area
The Screen Header contains:
Menu Bar
Standard Toolbar
Title Bar
Application Toolbar
The Menu/Main Area This area of the screen contains a drill-down menu enabling you to quickly move to a task in SAP.
User interface Components
Screen Header
Menu/Main Area
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The SAP Screen Screen Header
The Screen Header contains four sections: menu bar, standard toolbar, title bar, and the application toolbar
Menu Bar
Standard Toolbar
Title Bar
Application Toolbar
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The SAP Screen: Title Bar and Application Toolbar
The Title Bar displays the name of the SAP screen that the user is on at any given time
The Application Toolbar is located below the title bar. The application toolbar buttons allow the user to access functions quickly and easily, such as:
Adding a Favorite
Using a different menu view
Title Bar
Application Toolbar
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The SAP Screen: Standard Toolbar and Command Field
The standard toolbar contains two elements: a command field and a row of buttons for working on a screen and navigating between screens
It is known as the standard toolbar because it appears with the same buttons on every SAP screen, regardless of the current transaction
Command Field To hide/unhide the command field, click
Command Field
SAP screens can all be identified by a transaction code (T-code), which is usually a four or five character code, but is sometimes more than 10 characters (e.g.,
IW39 or S_PH0_48000513)
T-codes are commonly used to access transactions in SAP
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The SAP Screen Standard Toolbar
The buttons found in the standard toolbar execute common tasks, such as entering data, saving data, and printing
Enter
Save
Back
Exit
Cancel
Print
Find
Find Next
First Page
Previous Page
Next Page
Last Page
Create New Session
Create Shortcut
Help (F1)
Layout Menu
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The SAP Screen Status Bar The Status Bar is located at the bottom of the screen. The status bar display
messages to the user.
System messages are represented by three different icons at the beginning of the message:
= error message
= all other types of messages
= warning message
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Navigating in SAP Accessing Transactions
There are multiple ways to initiate a transaction
Transaction Codes
Menu path and trees
Favorites
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Accessing Transactions (continued)
To go to a transaction using the command field:
Enter the alpha-numeric transaction code
Click to initiate the transaction
To go to a different transaction from another screen besides the SAP Easy Access screen:
Enter /n followed by the alpha-numeric transaction code
Click to initiate the transaction
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Navigating between Transactions
To go from an existing transaction code to another transaction code AND create a new session:
Enter /o followed by the alpha-numeric transaction code
Click to initiate the transaction
Other /x functionality provides the following capabilities:
/n Returns to the SAP Easy Access screen from any screen
/nend Logs you off the system
/i Ends session
/o Opens a new session to the SAP Easy Access screen
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Displaying transaction codes The default setting in SAP does not show the transaction codes beside each
transaction name
To add the transaction code (i.e., CJ20N or OKENN) to the transaction name, follow these steps:
Click on Extras
from the menu
Click on Settings
Select Display technical names
Click [Enter]
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Working with Favorites
Favorites are used to quickly access the most frequently used transactions
There are two methods for adding a Favorite
The drag and drop feature
The Menu Path (described in the next slide)
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Working with Favorites (continued) To add a Favorite transaction:
Highlight the transaction in the menu structure
Click
To delete a Favorite:
Highlight the Favorite
Click
To change a Favorite:
Highlight the Favorite
Click
Update text
Click
To move a Favorite:
Highlight the Favorite
Click or to move the Favorite
Add to Favorites
Delete Favorites
Change Favorites
Move Favorite Down
Move Favorite Up
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Searching in SAP : Matchcode Since there are often multiple values which can be used in any particular field, it is
important to learn how to search effectively in SAP
when searching, it is important to restrict values by your company code or profit center to make the search relevant to you.
For most fields in SAP, you have the option of displaying a list of values by clicking on Matchcode .
Matchcode
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Working with Matchcode (continued)
Matchcode is used for searches when there is a large number of possible entries for a field
For example, if you click in the Material field to find a material number, a new window pops up, prompting you to enter search criteria (as shown on the right)
NOTE: Use the asterisk (*) as a
wildcard to help search for data
(more details on the next slide)
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Fields and Data : Field Types
Display Fields Example: Period
Required Fields Example: Company Code
Default Fields Example: Posting Date
Optional Fields Example: Document Number
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Fields and Data : Data Types
Within SAP, there are three levels of data. This data is the foundation of any transaction performed in SAP.
ORGANIZATIONAL
DATA
MASTER
DATA
TRANSACTION
DATA
ORGANIZATIONAL
DATA
MASTER
DATA
TRANSACTION
DATA
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Fields and Data : User Profile
In SAP, you can set defaults for the date format, the decimal notation, etc.
Defaults can be set from the Maintain User Profile screen
From the SAP Easy Access screen, go to: System > User profile > Own data
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Fields and Data:User Profile Address
There are three tabs in your user profile:
The Address tab shown on this page contains your name and contact information
The Defaults tab contains date format, decimal format, default printer and time zone
The Parameters tab allows you to create defaults for fields; the default value is then used on all SAP screens containing that field
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Fields and Data:User Profile Defaults
Below are the defaults that can be customized to your own personal preference:
Personal Time
Allows you to select
the appropriate time
zone in which you
are working
Decimal Notation
Allows you to
customize how
the values that
use decimals are
set
Date Format
Allows you to change the
way your dates are
formatted and displayed
Output Controller
Allows you to set up a
default printer and
delete the print job
after it has been
printed
Logon Language
Allows you to choose
the language
Start Menu
Allows you to
select the user-
specific or
standard menu
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Fields and Data: User Profile-Parameters
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Printing in SAP The print function is available on most SAP screen
Click , and verify that the following two fields are appropriately filled out before printing the selected document:
Output Device The
printer to which your
document will be sent
Print Immediately
This allows for your
print job to print
immediately instead of
waiting to print in a
batch