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ERP Implementation Process

http://embaitm.blogspot.com

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ERP Defined

Enterprise resource planning (ERP) software is a set of applications that automate finance and human resources departments as well as handle jobs such as order processing and production scheduling.

ERP vendors have expanded into applications such as supply-chain management, customer relationship management, and industry verticals.

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ERP Functionality

Finance

-General Ledger-Accounts Receivable-Accounts Payable-Procurement-Fixed Assets-Treasury Mgmt-Cost Control-Grant Management

Human Resources

-HR/Benefits Administration-Payroll-Self-service HR

e-Business

-eProcurement- Employee Self Service- e-Recruiting/e-Hiring- e-Filing- Citizen Access- Web-enabled transactions- e-Commerce

Transaction Engine

Core software that manages transaction flow among applications and handles tasks like security and data integrity

Customer Relationship Mgt

-Consistent user experience- Personalization of services- Realtime access- enterprise info

Supply Chain Mgmt

Planning, scheduling and fulfillmentapplications that address all procurement requirements across the enterprise

Data Analysis

Decision support software that lets senior executives and other users analyze transaction data to track business performance

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Characteristics of an ERP System

Includes business management software that enables finance and human resources in a completely integrated fashion

Enables high levels of integration across business functions and units

Provides for widespread sharing of data from a single information repository

Drives extensive business transformation and change management efforts

Requires high levels of implementation effort and support

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ERP Solution Components

Implementation

60%

Infrastructure20%

ERP Software 20%

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ERP Implementation Benefits Streamlines or eliminates inefficient manual

processes

Eliminates disparate stand-alone systems

Provides integrated, enterprise-wide common tools, processes and systems

Establishes a backbone structure that can be leveraged to handle all operational processes

Integrates and increases control of budgeting, planning and financial management processes

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Trends in the ERP Marketplace

Cost Effective Implementations for Large Enterprises

Rapid Implementation Methodologies Product expansion (tax collections, fleet

management) Internet/Intranet and Electronic Commerce Outsourcing and Application System Providers Application Management Services

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An ERP Start-up Roadmap Functional Requirements Analysis Procurement Strategy Proposal Evaluation Plan Analysis of Software / Implementation Resources Comparative Cost Analysis Software Demonstrations Site Visits Discovery Contract Negotiations Evaluation of Final Vendor Final Contract

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ERP Implementation Activities

• Package Integration (SAP,PeopleSoft, JDE, Oracle...)

• Software Environment Builds

• Enterprise-wide Infrastructure Planning/Design & Roll-out

• Interfaces and Conversions

• Data Warehouse Integration

• E-Business• Business Intelligence• Networking

• Design• Implementation• Tuning

Manage It... Change It... Implement It.. Operate It... Service It... Teach It...

• Change Mgment • Business Vision

and Goals• Process Analysis• Package Select .• Business Case• Bus. Process

Reengineering• Industry Best

Practices• As Is /To Be

Process Modeling • Fit-Gap Analysis• Policy Design and

Procedure Dev.• Readiness

Assessment• Organizational

Design• Communications

Plan

• Data Center Operations

• Application Development & Maintenance

• Network Station Management

• Network Operations & Support

• Platforms & Technology Services

• Installation/Customization & Maintenance

• Performance and Tuning

• Software Services• Planning/Design/

Install• Migration

Management• Problem Mgmt.

• Systems Mgmt.• Internet Enablement

• Web Site Design• Help Desk• Disaster Recovery• Business Resumption

Services

• Training Needs Assessment

• Custom Curriculum and Material Development

• CBT Development• End User Training

Classes• Train-the-

Trainers• Roll-out of

Training

•Prime Contractor Project Management

• Detailed Project planning and Tracking

• Communications Plan

• Subcontractor management

• Project Scope Control

• Financial Control •Project Oversight and Quality Assurance Reviews

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ERP Software Considerations

Support for Government Functionality JDEdwards Lawson Oracle PeopleSoft SAP

Platform and Database Technical Architecture Functionality Relative to Unique Processes and

Scope of Project

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ERP Systems Integrator Considerations

Successful ERP implementation track record

Established relationships and implementation practices with major ERP software vendors

Full range of ERP implementation skills from software selection to post-production support

Use of structured ERP implementation methodology and project management tools and techniques

Ability to address unique terms and conditions

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Project Critical Success Factors

Leadership commitment Communication Full-time staff Professional project management Phased implementation approach Scope management Business transformation and change

management Job-specific end-user training Focused issue resolution Post implementation support

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Thank You