ERP Project UpdateSeptember 2013

Ganda ERP Project |

PlanningSigning contractHardware purchaseSystem InstalationForm Project TeamKick Off

Aug Sep DecOct Nov FebJan

23 May, Contract Signing

1 July, Kick Off

May Jun Jul

Action System Go-live Monthly Review Meeting1. Setlement of account2.Go-live support

Do / Implementing1. Survey & Diagnosis2. Application Training3. Operation Training 4. S.O.P. Modeling5. Gap Analysis &

Customization6. HRM Application Training

/Gap Analysis

Check Basic Data Preparation Process Online

Simulation Balance of data

migration

Phase 2Go-Live

Mar MayApr

ERP Project Milestone

Phase 1 - Project Implementation 6 monthsFinance & Acc; Supply Chain, Sales, Manufacturing, HRM

Phase 2 - Project Implementation 6 monthsGPS/PLC Integration; B2B; BI, Easyflow and other customized programs

1. S&D completed (week 2 July)

2. Application training done (week 2 August)

3. Operational training done (week 4 Sep)

4. SOP Modeling completed (week 1 Oct)

5. Gap Anls & Custm completed (week 3 oct)

1. Basic Data prep done (week 2 Oct)

2. Online Simylation done (week 4 Nov)

3. Data migration completed (week 4 Dec)

Phase 1 Go Live

2

6. HRM Training & Gap Analysis completed (week 5 oct)

FinishedFinished

FinishedFinished

ProcessingProcessing

Ganda ERP Project ||

Progress Achievement

1. ERP Application Training & Gap analysis have been done for all company in Indonesia and Vietnam, in early of September will continued for Singapore Company.

2. TIPTOP application system discussion was done and first draft of SOP Business Process Flow have been developed and delivered total 113 SOP with consist of

i. Production modules = 7 SOPii. Sales & Distribution = 17 SOPiii. Equipment Mgt = 9 SOPiv. Purchasing = 10 SOPv. Inventory = 14 SOPvi. A/P = 19 SOPvii. A/R = 10 SOPviii. F/A = 9 SOPix. G/L = 6 SOPx. Notes Mgt = 12 SOPBasically almost of all SOP is cover two Site (IDN, CFC) business process with some specific

requirements in each company, except HRM & Sales & Distribution process that different due to different country and market situation .

3. Some of customization specification in Finance Modules already approved such as print commercial invoice, tax invoice, credit note.

Ganda ERP Project ||

Key Issues & Action Plan

The gap is too big between TIPTOP System and To-Be process for some modules, so it will be require a lot customization on the TIP TOP System and spend more time.Action: - Digiwin will prepare list of customization for prioritization and submitted to us for review and approval- Request to Digiwin to provide more resources to ensure the timely completion.

Shareholder consolidation structure Action:- Consolidation report only for major share (>50%)

In CFC’s now have more than 1700 reports, frequent used maybe over 1000, this amount is very big to customize. In Indonesia we have approx 100 reports and some of them can use TIPTOP Standard Report (not including customized report for Management Purposes).Action:- Digiwin propose: In the operation training period, Consultant will discuss with user department and propose the most urgent case for Go-live and some report need MIS support to review/revise it then can handover to TIPTOP.- It will collect all of report and review with user to standardized (IDN)

Unify Item coding principles, currently there are two option for item code principlesAction:- The new propose item code still under discussion to finalized

Gap Analysis now just discussed highest priority part, not finish all customize detail discussion.Action:- We will continued to discuss during next TIPTOP operation discussion and training- Further discussion for other functions such as MM, ANP will arranged later after customization and prototype for Cement process flow finished.- Project Management Module have been discussed with IDN people and continued with VN

Ganda ERP Project ||

Next plan

Operation Training and detail discussion for Standard System (23/09-11/10)

Objective: To understand standard system, specially modules with small customized such as Purchase, Inventory, Financial Accounting.

Who should be participated: ERP Project Team and Key User

Venue : Jakarta and Vietnam

MIS and technical Training (07/10-18/10 tentatively)

Objective: To understand technical system and provide know how to make participants able to customized TIPTOP system in future.

Who should be participated: IT Team, MIS Team (Programmer and Functional Specialist)

Venue : Jakarta

Programming and customization specification by Digiwin

GANDA ERP PROJECT |

Detail Progress update

Finance & Accounting

Major Gap is dual currency transaction, Tax related issue and Automatic Temp AP (when purchase stock-in)

A/R, A/P function basically no major different for IDN and CFC site processes

CFC Asset Mgt need to separate for Fixed Assets / Expense Assets

Progress Update

• Developing TIPTOP program and customization

• Replicating MM and ANP with modification if required

• Preparing basic data

• Developing group accounting policies and Chart of Account

Next action Plan

Sales & Distribution

Sales/Distribution/Logistic part have large Gap from Std. TIPTOP system, even can’t match basic process.

CFC truck scale LIGU system cover all of process of trucking movement inside plan, it’s risky to replace a well-tested and running well system.

Export Sales and Inter-Company Customer No. Should be Integrate in Whole Group, and F/G Item No. Should be same too. We proposed under AASTAR

Module / Function

• Building customize prototype for Sales & Logistic function

• Finalizing truck scale configuration

• Discussion with AASTAR for intercompany transaction

Production & Maintenance

Both site have similar management logic, have made first version integrated SOP

Production and Maintenance have large Gap, but can customize base on Std. System

• Developing TIPTOP program and customization

• Finalized reporting issues (identified the most urgent report for go-live)

Purchasing & Inventory

In Purchasing and W/H process basically mostly can use TIPTOP standard module, but W/H process in Indonesia side is more complex.

Unify item coding principles still under discussion

• Developing TIPTOP program and customization

• Finalized item coding prinicples

|Ganda ERP Project | 7 |

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