School/College Management System (ERP-Enterprise Resource Planning)

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Presents

Optimitsm Technologies Pvt. Ltd.

Enter price Resource Planning

School/College Management System (ERP-Enterprise Resource Planning)

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Overview

School/College Management System is an integrated solution that helps the users to accomplish the School /College administration to an easy one. This ERP helps School/College to meet their all administrative and academic tasks. It also reduces the manpower requirement, cost and time. So that administrators, teachers and office bearers can maximize their efficiency.

School/College Management System can covers the imperative modules like Admin, Employee,Student,Library,Attendance,Fee & Accounting Management, HRMS,Hostel,Transport.

The ERP generates various reports based on each module. The reports can be customized according to the users need.

Administrator can set the users right for each user according to there user role. The users can access only areas that are privileged to them. This ensures more security and safety.

In School/College Management System, the user’s everyday work will be more flexible & easy.

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Salient Features

User Friendly

Three Tier Architecture

Eliminates the need of paper works.

Easy and comfortable to use.

High level security features

SQL Server 2008 R2

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

General Features

Easy data entry

Well-organized search facility

Efficient user management based on role

Provides password and privilege facility for ensuring security.

Database Back up facility

Restore facility

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Modules

Admin

Student

Staff

Library

Attendance(Student/Staff)

Examination

Front Office(HRMS)

Fees

Hostel

Transport

Accounting

User

Reporting(ALL)

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

AdministratorModule

Administrator module manages all these following module.

Employee Login(Branch wise Employee Login)

Given Permission(New , Edit , Update , Delete)

Change Password(Employee wise and Student wise)

Create Session

Create Class

Create Section

Manage Time Table

Create Different Branch

Create Admission Fees

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

AdministratorModule

Administrator module manages all these following module.

Sports

Employee Subject Allotment(Class wise )

Holidays

Database Backup

Restore Backup

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Administrator Working Flow

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

DepartmentModule

Department module manages all these following module.

Department

Course

Subject

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

StudentModule

This module handles the student management process and reduces the complexity of entire

management task.

RegistrationClass RegisterAttendancePromotionTerminationYear OutRe-admissionID Card GenerationCC GenerationTC Generation

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Student

Features

•Document management for each student.

•Manage student promotion, termination and year out process.

•Class-Division and subject wise student attendance management

•Attendance (Student)

•Student attendance report with percentage calculation.

•Multiple or single student ID card generation.

•Student disciplinary management

•Automatic certificate generation for students based on single and multiple (e.g.: TC, CC etc)

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Student Admission Work Flow

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

StaffModule

This module manages all the staff management process effectively.

RegistrationAttendanceDisciplineEmployee View (Library Book Details, Notice Bord,Time Table, Exam Sadule)Leave ApplicationStudy Material(Unit, Topic, Booklet, Question Bank) Daily ReportAssignments(Student)View ProfileSalary InformationEmployee(Feedback)

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Staff

Features

•Daily staff attendance can be maintained

•Staff disciplinary management

•Upload Student (Reports)Daily Wise

•Salary Slip (Employee)

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Staff work flow

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Payroll work flow

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Attendance work flow

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Time Table work flow

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Examination

Module

User can effectively supervise and schedule all the examination. This module also simplifies the mark assigning

process to each student based on exams.

Exam Master

Grade Master

Mark Entry(Class wise, Section wise)

Result s (Session wise, Class wise)

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Examination

Features

•Exam management with mark entry.

•Internal and external examination can be managed.

•Maximum and minimum marks can be set for each subject.

•Auto generation of rank list based on each exam

•Auto generation of class wise progress report with grades.

•Auto generation of individual progress reports of students

•Download (Excel/PDF also)

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Examination work Flow

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Front Office

Main Modules

Module

This module simplifies the complex office managing task. The main module includes:

Prospectus Sale

Visitors Enquiry

Phone Register

Calendar Planning

Reminders(Daily, Monthly)

Reports (Download)

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Library

Main Modules

Module

Library module simplifies all the fee related process.

Master Records(Media Formate,Language,Self,Vender,Publisher/Suppler)

Fine Items

Library Rules

Library Fine Collections

Library Issue Book(Student , Staff)

Library Return Book (Student, Staff)

Category

Add Book

Maintain Books

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Library

Main Modules

Features

• Reports can show all Book

•Book Availability

•Student reports

•Staff Reports

•Book Analysis

•All fine Collections (Automatically Generate Fine)

•Download Reports(Excel, PDF Format)

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Library work Flow

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Fee

Main Modules

Features

•Separate fee structure can be created for students based on category, concession etc.

•Fee installment management

•Separate Transport or hostel fee collection

•Automatic fine calculation

•Fee refund management

•Search Fees(Student wise, Date wise, Monthly wise, Yearly wise)

•Automatic can show Student Due Fees

•Download (Excel, PDF)

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Student Fees Collection Work Flow

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Hostel

Main Modules

Module

Manages all the hostel related tasks for both staff and students. The main module includes:

Master(Add Building, Add Room, Room Availability, Room Allocation, View Hostel Persons)

Leaving (Discharge with verifications)

Fee Collection

Tower(Room, Facilities etc)

Features

Effective Hostel allocation and de-allocation for staff and students

Separate fee collection for hostel

Reports can download(Excel, PDF)

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Hostel Work Flow

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Transport

Main Modules

Module

This module manages all the tasks associated to transport for both staff and student.

Master(Transport Registration, Transport Route, Vehicle ,Drivers, Allotted Vehicle to Board, Allot Driver to Vehicle) Leaving (Student, Staff)Fee Collection(Student , Staff)Transport FeesMaintenance Details

Features

Effective vehicle allocation and de-allocation for staff and students.Separate fee collection for transport.•Driver Reports•Vehicle Repots

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Transport

Main Modules

Features

Effective vehicle allocation and de-allocation for staff and students.

Separate fee collection for transport.

•Driver Reports

•Vehicle Repots

•Student Wise Reports (Daily , Monthly)

•Staff wise Reports

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Transport Work Flow

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Accounting

Module

This module simplifies all the complex accounting procedures including Daybook, Trial balance etc.

Account Ledger

Account

Receipt

Payment

Journal

Contra

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Accounting

Main Modules

Features

•Separate accounting can be maintained for management sides.

•Separate reports can be generated for management side.

•Maintenance of office ledgers, trial balance, day book and balance sheet

•Separate reports on payable and receivable accounts.

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Accounting work Flow

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

User

Module

This module manages the user related information. Privilege can be set for each user to ensure more security.

User Creation

Role and Privilege Setting

Permission Given User Based

Features

•Provide username and password for each user

•Can set privilege for each role to restrict unauthorized access.

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Contact Us

Optimitsm Technologies Pvt. Ltd.

T-12A, 3rd Floor , Aditya City CentreIndrapuram,Ghaziabad -201010 (U.P)Email Id:Info@optimitsm.comPhone: +91 120-4258556

Main Modules

www.optimitsm.com

www.optimitsm.com | All rights reserved © 2011 |

Thank You

Main Modules