erp4pa process management, funds management · 2018. 12. 3. · fm master data •budgeting...
TRANSCRIPT
ERP4PA – Process Management,
Funds Management
Robert Müller-Török
Alexander Prosser
Private sector
SEITE 2
1980-ies: Functional software
MM Sales PPC Acc.
Private sector
SEITE 3
1990-ies: Process orientation:
Business Process
MM Sales PPC Acc.
Value for
the
customer
Private sector
SEITE 4
Accounting
MM/Procurement
Sales
Production
planning
Shop floor
Projects
HR
Private sector
SEITE 5
Accounting
MM/Procurement
Sales
Production
planning
Shop floor
Projects
HR
BI
Sensors
Docu-ments
And the public sector ?
SEITE 6
… and public sector higher education ?
Source: Wikipedia.org
Overview
SEITE 7
•Process model
•Risk identification
•Document
model•System
architecture
Process modelling
•Entity Relationship Modelling
Data model
•Funds centre
•Commitment item
•Budget fund
•Functional area
FM master data
•Budgeting
•Supplement, return
•Budget release
Budget planning
•Funds commitment
•Invoice processing
•Forecast of revenue
•Revenue
Budget
execution
Process modelling
SEITE 8
Why Process Modelling ?
• Planning the implementation of an integrated information system
• Processes not simply „electrified” but redesigned
• Possible also in the public sector
o New processes within the law
o New legislation, eg, Austria after 2000
The Law as a Process
Seite 9
Question: Hen or egg? Law or Process?
• Private sector:
1990-ies: Use ICT to simplify processes
2000‘s: Use ICT to implement new business models
• Non-sovereign administration: The same
Example: http://www.bbg.gv.at/
https://www.ris.bka.gv.at/GeltendeFassung.wxe?Abfrage=Bundesnormen&Gesetzesnummer=20001270&ShowPrintPreview=False
The Law as a Process
Seite 10
Question: Hen or egg? Law or Process?
• Sovereign administration
Some parts legally given (elections)
Some pliable
Legislation requires political will
• Example: “Office order” in Austrian administration
Until 2004 order introduced by Empress Maria Theresia
• Then:
https://www.bka.gv.at/DocView.axd?CobId=33038
After introduction of electronic files
Source: wikipedia.org, gemeinfrei
Process modelling
SEITE 11
Data modelling
SEITE 12
Works inUser Org. Unit
Works inUser n Org. Unit1
Works inUser n Org. Unitm
Data modelling
SEITE 13
Works inUser (1,n) Org. Unit(1,m) Works inUser (0,n) Org. Unit(0,m)
Data modelling
SEITE 14
Works inUser n Org. Unitm
RoleWorks as
Works inUser n Org. Unitm
RoleWorks as m
n
Data modelling
SEITE 15
Works inUser n Org. Unitm
RoleWorks as m
n
System role
Role outside system
Software Architecture
SEITE 16 © SAP AG, sap.com
Software Architecture
SEITE 17
Bus of web services
Business logic and data base
WebApp
GUI Batch
All end systems use the same business logic
web services
???
Client Systems
SEITE 18
Produc-tive
Quality assurance
Develp. 1
Develp. 2
SAP Patches
Training/Demo
Organisation within Clients
SEITE 19
Client
Contr. area
Com-pany
CCtrgroup
CCtr
PlantPurch.Org.
Stor.area
Accounting
Logistics
Overview
SEITE 20
•Funds centre
•Commitment item
•Budget fund
•Functional area
FM master data
•Budgeting
•Supplement, return
•Budget release
Budget planning
•Funds commitment
•Invoice processing
•Forecast of revenue
•Revenue
Budget
execution
FM Master Data
SEITE 21
Commitment item – What for? Personnel, utilities, transfers ….
Funds centre – Where? Environment/garbage collection, ….
Funds – Where from? General budget, H2020 project, …
Functional area – Additional structuring across funds
Organisation within Clients
FM area
Funds centre
Client
Contr. area
Com-pany
CCtrgroup
CCtr
PlantPurch.Org.
Stor.area
FM Master Data
SEITE 23
FM Master Data
SEITE 24
FM Master Data
SEITE 25
FM Master Data
SEITE 26
FM Master Data
SEITE 27
FM Master Data
SEITE 28
Funds centre
Commit.item
FM
G/L Account
G/L Accounting
Cost centre
Cost Element
Cost Accounting
Budget: High-level
“political” view
Tax and external
accounting
Internal controlling
Contr. area
Funds area
Company
FM Master Data
SEITE 29
Multi-Stage Accounting
SEITE 30
Approved Budget
Budget release
Forecast of revenue Commitment*
* Possibly with pre-commitment/reservation
Outgoing invoice Incoming invoice
Revenue Expense
Payment Payment
Overview
SEITE 31
Operational process
Overview
SEITE 32
Master data
Operational process
Overview
SEITE 33
Master data
Operational process
Customizing
Overview
SEITE 34
Planning
Implementation
Master data
Operational process
Customizing