eServices for CommanderseServices for Commanders

Texas Wing ConferenceTexas Wing Conference14 April 200714 April 2007

eServices FeatureseServices Features Focus on Focus on Restricted ApplicationsRestricted Applications

Ops Quals Approvals WaitingOps Quals Approvals Waiting CATS – Not covered in this SessionCATS – Not covered in this Session Cadet UniformCadet Uniform Calendar AdminCalendar Admin Commanders CornerCommanders Corner Duty AssignmentsDuty Assignments Form 8Form 8 Image Upload for CommandersImage Upload for Commanders MembershipMembership Ops Qual – Achievement SuspensionOps Qual – Achievement Suspension Ops Qual – Not covered in this SessionOps Qual – Not covered in this Session Organizational ContactsOrganizational Contacts Senior Member Specialty TrackSenior Member Specialty Track Validate CAP PictureValidate CAP Picture Web Security Information – Not covered in this SessionWeb Security Information – Not covered in this Session

What's new in the last 6 months?What's new in the last 6 months?

MIMS is gone!

Recently given to Group

Commanders

In with the new – Apr 07 Out with the old – Dec 06

CAP Asset Tracking System

eServices Home PageeServices Home PageCAP

Utilities

eServices News

Restricted Apps

Membership Info

Ops Qual Approval WaitingOps Qual Approval WaitingMIMS Approval NotificationMIMS Approval Notification

Approval ProcessApproval ProcessMember Enters QualificationMember Enters QualificationSquadron ApprovalSquadron ApprovalGroup IV ApprovalGroup IV ApprovalTexas Wing ApprovalTexas Wing ApprovalApprove, Reject, Not SelectedApprove, Reject, Not Selected

Pending MIMS Approval will show below

MIMS Cancellation ReportMIMS Cancellation Report

Report of MIMS CancellationsReport of MIMS Cancellations

All Quals that have been cancelled prior to approval

Cadet UniformCadet Uniform Let’s you apply for and approve Cadet Uniform requests.Let’s you apply for and approve Cadet Uniform requests.

Report for Cadet Uniform ApprovalsReport for Cadet Uniform Approvals Squadron & Group Commander Approval

Generate Report for Cadet Uniforms

Cadet Uniform ReportCadet Uniform Report

Order Filled

Pending Order

eServices CalendareServices Calendar Available on non-restricted eServicesAvailable on non-restricted eServices NHQ, Region, Wing, Group, Squadron EventsNHQ, Region, Wing, Group, Squadron Events

Access CAP Calendar

Graphical View

Calendar ViewCalendar View

Select Category

Select Date/Month

Event Description

Calendar Event AdminCalendar Event Admin

Add Events to our Calendar for your Squadron.

Can include Holidays, TXWG, Grp IV, and Squadron Events

Commanders CornerCommanders Corner Link to Several Admin FunctionsLink to Several Admin Functions

Calendar AdminCalendar Admin Organizational ContactsOrganizational Contacts Image UploadImage Upload Duty AssignmentsDuty Assignments

Approvals/ValidationsApprovals/Validations ReportsReports

Duty Position ReportDuty Position Report Duty Position Report (Assigned Last 30 Days)Duty Position Report (Assigned Last 30 Days) Application Assignment Detail ReportApplication Assignment Detail Report Application Assignment Detail Report (Last 30 Days)Application Assignment Detail Report (Last 30 Days) All Qual/Achv ReportAll Qual/Achv Report All Qual/Achv Report (Approved Last 30 Days)All Qual/Achv Report (Approved Last 30 Days)

Microsoft Word Document

Adobe Acrobat 7.0 Document

Commanders Corner - ReportsCommanders Corner - Reports

Adobe Acrobat 7.0 Document

Select Report Type

Duty ReportMicrosoft Excel

WorksheetDuty Report Qual Report Qual Report

Commanders Corner – Org ContactsCommanders Corner – Org Contacts Input your Squadron ContactsInput your Squadron Contacts

Organization Contacts for contact information

Select Region, Wing Group or Squadron Contacts

Organizational ContactsOrganizational Contacts

Address Info

Meeting Times

Contacts

Upload CAP PictureUpload CAP Picture

Upload Images for CAPF 101 Cards

Select appropriate picture in *.jpg format.

Commanders Corner – Duty AssignmentsCommanders Corner – Duty Assignments

Manage Your Squadron's Duty RosterManage Your Squadron's Duty Roster Staff AssignmentsStaff Assignments

CommandCommand Mission SupportMission Support OperationsOperations EtcEtc

Duty AssignmentsDuty Assignments Air CrewAir Crew Ground CrewGround Crew FROFRO Check PilotCheck Pilot

Generate Reports w/ Contact InfoGenerate Reports w/ Contact Info

Enter Duty Assignment page.

Duty Assignment – Home PageDuty Assignment – Home Page

Enter Name or CAP ID to Start Duty Assignments.

Generate reports of duty assignment.

Duty AssignmentDuty Assignment

Search for last name.Select individual

Assigning DutyAssigning Duty

Select Unit

Assigning Duty – Select Functional AreaAssigning Duty – Select Functional Area

Select Functional Area

Assigning Duty – Select Duty PositionAssigning Duty – Select Duty Position

Select Duty Position. Duty Positions will change depending on Functional Area.

Select if Assistant Position

Duty Assignment - OperationsDuty Assignment - Operations

Can assign Ops Positions. Information is useful for Group, Wing, and Region.

Operations Function Area

FRO AssignmentFRO Assignment

Assign for final step

Confirm Duty AssignmentConfirm Duty Assignment

New Duty Assignment Confirmed

Confirmation Sent by Email.

Duty Assignments - ReportsDuty Assignments - Reports

Generate Duty ReportsGenerate Duty Reports Useful for Distribution to Squadron MembersUseful for Distribution to Squadron Members Available in PDF, DOC, XLS formats.Available in PDF, DOC, XLS formats.

Select Report Type

Duty Assignment ReportDuty Assignment Report

Select Report Format

Review the report.

Adobe Acrobat 7.0 Document

Microsoft Word Document

Microsoft Excel Worksheet

Duty Report

MS Word Format

Duty Report

PDF Format

Duty Report

MS Excel Format

Form 8 Request/StatusForm 8 Request/Status

Use this function to Order CAP FormsUse this function to Order CAP Forms CertificatesCertificates CAP FormsCAP Forms

Select Form8

Form 8 - OrderingForm 8 - Ordering

Make sure your mailing address is correct

Certificates

CAP Forms

Scroll through pages

Form 8 – Confirm OrderForm 8 – Confirm Order

Confirm Order

Form 8 – Review StatusForm 8 – Review Status

Pending Order

Order Status

Operations QualificationsOperations Qualifications

Ops Qual MenuOps Qual Menu CadetCadet Counter DrugCounter Drug Emergency ServicesEmergency Services ReportsReports Time PeriodTime Period SuspensionsSuspensions ValidationsValidations

Ops Qual Menu

Ops Qual MenuOps Qual Menu

Cadet Ops Qual

CD Ops Qual

ES Ops Qual

Reports

Suspension

Validations

Ops Qual - CadetOps Qual - Cadet Verification of Level 1Verification of Level 1

Cadet Level 1 required for ES.

Ops Qual – Counter DrugOps Qual – Counter DrugVerification of CD QualsVerification of CD QualsCannot show examplesCannot show examples

Ops Qual – Emergency ServicesOps Qual – Emergency Services

List of Achievements

101 Card or SQRT

Ops Qual – CAPF 101Ops Qual – CAPF 101CAPF 101 Retrieve & Display

CAPF 101 Personal Information

Ops Qual – SQRTOps Qual – SQRTSelect SQRT Tab

Enter ES Specialty

Ops Qual – ReportsOps Qual – Reports

Select Report Type

Select Unit

Select Specialty

Select Output Format

Ops Qual – Report ExampleOps Qual – Report Example

Select Report Type

Select Format

Adobe Acrobat DocumentOps Spec Report

Microsoft Excel WorksheetGTL Report

Microsoft Word DocumentMission Availability Report

Ops Qual Suspension - ExampleOps Qual Suspension - Example

Select CAP Pilot or EX Suspension

Ops Qual Suspension - ExampleOps Qual Suspension - Example

Select Action

MembershipMembership

PromotionsPromotions TransfersTransfers

Promotions Discussed Previously.

Now focus on Transfers

Membership - TransfersMembership - Transfers

Wing to WingWing to Wing Squadron to Squadron Within a WingSquadron to Squadron Within a Wing Approving AuthorityApproving Authority Current Commander has 60 days to Reject.Current Commander has 60 days to Reject.

Transfer ExampleTransfer Example

New Squadron/Wing

Pending Transfer ApprovalsPending Transfer Approvals

New Squadron/Wing

Organizational ContactsOrganizational Contacts

Get Organization ContactsGet Organization Contacts SWRSWR TXWGTXWG Group IVGroup IV SquadronSquadron

Keep Information Up to DateKeep Information Up to Date

Contact Info

Organization ContactsOrganization Contacts

Specialty Track ModuleSpecialty Track Module

Change Specialty Track On-LineChange Specialty Track On-Line Must have met criteria as specified in Senior Training Must have met criteria as specified in Senior Training

Programs RegulationsPrograms Regulations

Select Track

Must Meet Requirements

Specialty Track - ApprovalSpecialty Track - Approval

Change Specialty Track On-LineChange Specialty Track On-Line Must have met criteria as specified in Senior Training Must have met criteria as specified in Senior Training

Programs RegulationsPrograms Regulations

Requested Approval

Must Meet Requirements Add

Comments

SummarySummary

eServices Provides the Commander with Great ToolseServices Provides the Commander with Great Tools eServices do not supersede CAP Regs & requirements!eServices do not supersede CAP Regs & requirements! Keep your info up to date.Keep your info up to date. Encourage Members to Keep Information up to DateEncourage Members to Keep Information up to Date Watch for eServices updates, they happen all the time.Watch for eServices updates, they happen all the time.