No. 36-D/31/13/Genl./2015 Date:17/10/2019

E-Tender Notice

E-tender for Supply of Printed Health Passbook

The Deputy Director (I/c), ESIC Sub Regional Office, Nasik invites e-tender under two

bid system (Technical & Price) as per the details given below:

Name of Work Supply of Printed Health Passbook

Estimated Tender value Rs. 5,00,000/- (Rs. Five Lakh only)

Start of submission of e-Tender form 18/10/2019 1.00 p.m.

Last Date & Time of receiving the Tender

08/11/2019 by 3.00 p.m.

Date & Time of opening of e-Tender 11/11/2019 3.00 p.m.

Bid Security/Earnest Money to be deposited

Rs. 15000/-(Fifteen Thousand Only)

in favour of “ESI Fund Account No.1”

payable at Nasik.

Performance Security / Security Deposit Money Rs. 30000/-(Thirty Thousand Only)

If the date of opening of tenders is declared a public holiday, the tenders shall be opened

on the next working day at the same venue and time. The tender document can be obtained by downloading it in PDF Format from ESIC

Website www. esic.nic.in & www.eprocure.gov.in

Format of the passbook to be printed are available on the website Htps://

www.esic.nic.in/publications

All tenderers are requested to check further notification / updates if any on ESIC Website:

www. esic.nic.in

Deputy Director (In charge)

Ministry of Labour & Employment Government of India

E.S.I Corporation, Sub Regional Office, Nasik Panchdeep Bhawan, MIDC Area, Plot No. P-4,

Trimbak Road, Satpur Nasik-422007.

Tele-Fax : 0253-2351043

E-mail: jd-nasik@esic.nic.in

e-Tender Enquiry Printing of Health Passbook

1. e-Tender is hereby invited by Deputy Director (I/c), ESIC, SRO, Nasik under two bid

system for supply of printed Health Passbook 50000 Nos in three languages through e

procurement portal of www.eprocure.gov.in from Firms as per specifications detailed

in (Annexure-I).

Original EMD in a sealed envelope to be submitted as specified in ‘Instructions to

bidders’. Scanned copy be uploaded. 2. e-Tender Enquiry Form may be viewed online or downloaded by the tenderers from

the website. 3. The Tender will be rejected if:

3.1. A firm submits conditional tender 3.2. All the papers are not complete 3.3. Providing incorrect /false information 3.4. More than one type of rates is quoted for the item 3.5. Any discrepancy in rate/pc or rate/pack of the item 3.6. The rates quoted are not found both in figures and words 3.7. The quoted item is not as per specification required 3.8. Discrepancy in rate in words and figures.

4. Bidders should submit: 4.1. Technical bid-online as per Annexure V. Please follow the ‘Instructions For

Bidders’ at page no 2 of the tender document for details. 4.2. Price Bid-online price bid of quoted items as per Annexure VI.

5. One envelope containing Draft/Bankers Cheque of EMD, duly super scribed with the e-

Tender for supply of Printed Health Passbook addressed to the Deputy Director (I/c)

should be dropped in the tender box kept in office of ESIC Sub Regional Office, Nasik-

422007. Tender received late will not be entertained/ allowed to participate. Bidders, if

wishes, may enquire about colour/design etc. from General Branch of SRO in any

working days.

6. Online technical Bid will be opened as per the schedule at given venue in the presence

of representative (s) of the bidders having an authority letter for representation for the

said tender. If the date of opening of tender is declared a public holiday, the

tender(s) shall be opened on the next working day at the same venue and time. No bid shall be accepted after the prescribed date and time of bid submission.

7. The Deputy Director (I/c), ESI Corporation, Sub Regional Office, Nasik reserves the

right to accept or reject any or all the tenders at any stage without assigning any

reason thereof.

-Page 1 of 5-

Instructions For Bidders

Submission of e-Tender should be done as mentioned below:

(A) Technical Bid has two components: a. To be submitted online only

1) Soft copies (to be uploaded online) should contain self-attested scanned

copies of Tender document duly signed by owner / authorized representative

i. Demand Draft/ Banker’s Cheque of Rs.15000/- (Rupees Fifteen thousand

only) as EMD in favour of ‘ESI Fund Account No.1’ payable at Nasik/

MSME Certificate, regarding in EMD if applicable.

ii. Photocopies of last 3 years’ income tax returns, Balance sheet and profit

& loss statement. (As a Proof of annual turnover more than 20 lakh in the

last 3 financial years.)

iii. GST Registration certificate.

iv. Shop Act/ Factory Act/ Registration of the firm as required under the

laws. v. Mandate form as per Annexure-II

vi. Undertaking as per Annexure-III. *Please note that the tender shall be liable to be rejected if documents

listed above (i to vii) are not uploaded in Technical Bid.

b. Hard cOpy to be submitted

2) EMD: Original Demand Draft/ Banker’s Cheque of Rs.15000/- (Rupees Fifteen

thousand only) as EMD in favour of “ESI Fund Account No. 1”, payable at Nasik

must reach at the office on or before the last date & time which are uploaded in

online procedure. Those who have obtain MSME certificate for exemption of EMD

must submit the copy of certificate with seal and sign. Hard copy to be submitted

at office.

(B) Price Bid: a. Price bid of quoted items as per table II of Annexure VI, to be filled online

only. 1) Online Price Bid of only those tenderers who are found technically

eligible will be opened. 2) The rates should be inclusive of freight charges, designing, editing,

packaging, translation or any other charges.

3) GST Should be quoted if applicable. b. In case any party withdraws before completion of tender process, the EMD

will be forfeited.

-Page 2 of 5-

Conditions of Contract

1. This tender enquiry is for the purpose of supply of 50000 nos of Printed Health

passbooks. Total quantity to be printed has to be split into Marathi, English & Hindi

versions of the pass book as desired by the ESIC. Marathi translation has to be

provided by the bidder. Hindi & English version are available on the website given

below:

Download the Health Passbook CDR/Open file through below URL.

https://www.esic.nic.in/attachments/publicationfile/Health Passbook_curve.zip

For Other health passbook formats, please check instructions on

https://www.esic.nic.in/publications dated 15/04/2019

1.1 The rate accepted by the Deputy Director (I/c), ESIC, SRO, Nasik shall be

final. The quantity may increase or decrease as per requirement in future. 1.2 The tenderer should read carefully the terms and conditions and must be

qualify as per terms & conditions of the Contract.

2. Validity of bids: The quotations shall remain open for acceptance for 180 days (one hundred eighty

days) from the date of opening of tenders. If required, this office may ask for extension

of validity of bid for a reasonable period. On failure to do so, bidder may have to forego

the bid security (earnest money deposit).

3. Eligibility Criteria for Bidders: Firms to be eligible should fulfil the following conditions:

3.1. The Bidder / Firm should be in business for the last three years. 3.2. Bidder(S) participating in Tender must have annual turnover of Rs. 20 lakh or above

during last 3 Financial years.

3.3. Bidder(s) participating in Tender should not be blacklisted /deregistered currently.

Undertaking to that effect should be submitted in proforma at Annexure-III. 3.4. Bidder(S) participating in Tender should not be convicted by any court of law in any

matter related to manufacturing / supplying sub-standard Printed Stationery items.

3.5. Should have valid PAN. Firm should have GST registration if applicable.

4. Bid Security (Earnest Money Deposit)

4.1. The Tenderer shall have to deposit Earnest Money of Rs.15000/- either through

Demand Draft/ Banker’s Cheque of Rs.15000/- (Rupees Fifteen thousand only) as

EMD in favour of ‘ESI Fund Account No. 1’, payable at Nasik. Scanned copy of the

same to be up loaded in Technical bid.

4.2. In the event of withdrawal / revocation or submission of false information /

document of tender before the completion of tender process, the earnest money

shall stand forfeited. 4.3. Tenders without EMD will not be entertained.

4.4. ESI Corporation will not pay any interest on Earnest Money Deposit.

4.5. EMD of unsuccessful tenderers(S) will be returned without any interest after the

finalization of tender process.

-Page 3 of 5-

5. Performance Security Deposit: Rs. 30000/- shall be deposited as security deposit by

the successful bidder. Performance security will be refunded w/o interest after

completion & acceptance of work by SRO Nasik w/o interest.

6. Acceptance of the Tender:

6.1. Deputy Director (I/c) does not pledge himself to accept the lowest of any tender

and reserves the right of accepting/rejecting the whole or any part of the tender

without assigning any reason. 6.2. Acceptance by the successful bidder will be communicated by a letter of acceptance

after completion of formalities required for the formal acceptance of tender & will

be forwarded to tenderer as soon as possible and the instruction contained in the

communication should be acted upon immediately. 6.3. The successful bidder shall communicate acceptance of the quotation if it is

acceptable to him, by a letter and by depositing security Deposit of Rs. 30000/-

through bankers cheque/D.D. in favour of ‘ESI Fund A/c No.1’ payable at Nasik.

The formal acceptance of the tender will be forwarded to the successful tenderer as

soon as possible. The instructions contained in the letter should be acted upon

immediately by the tenderer. 6.4. The bidder, whose tender is accepted will then send letter of agreement in the

prescribed format (as per Performa communicated by The Deputy Director (I/c),

ESI Corporation Sub Regional Office, Nasik on a notarized stamp paper of Rs.100/-

conveying his agreement and acceptance of the terms and conditions as part of

Memorandum of understanding(MOU). The acceptance of this letter by Deputy

Director (I/c), ESI Corporation, Sub Regional Office, Nasik will begin the contract

and will be enforceable in law.

6.5. Period of contract shall be 1 year.

7. Tenderer will have to furnish Original documents in support of the information given in

the tender and scanned copies submitted online on demand.

8. In case of any attempt for cartelization by tenderer with a view to hike up the prices,

all bids will be rejected and the tenderers will be blacklisted. 9. The tenderer, if selected, will have to supply Printed Health Passbook directly to the

ESIC Sub Regional Office, Nasik. The successful bidder has to obtain approval of the

authorised person on proof before final print. 10. If the firm fails to execute the supply order within stipulated time, the order will be

awarded to firm at second preference/ any other firm and the risk purchase will be

recovered from the firm at first party.

11. Deputy Director (I/c) reserve the right to make alternate arrangement & procure the

said goods from other agencies during period of contract & also to annul contract w/o

giving any reason at any time.

12. Delivery Period: On receipt of an order from Authorized Officer of SRO, the successful tenderer shall, execute the order within the stipulated time i.e. 15 days from the actual date of

dispatch. In case of failure to supply, the SRO ESIC may purchase the stocks from other sources.

13. Receipt of supplies:

13.1. Supplies will be accepted subject to inspection by authorized officer of Deputy

Director (I/c), ESI Corporation, Sub Regional Office, Nasik concerned or his

nominated officer in accordance with rules/procedures.

13.2. Any defect found in the material will render the supplies open to rejection and

decision of the Deputy Director (I/c), ESI Corporation, Sub Regional Office, Nasik,

will be final and legally binding.

14.Payment: Payment for the supply will be made after receipt & acceptance of goods as

per specification.

-Page 4 of 5-

15.Rate Revision: Successful tenderers shall not be entitled to any rate revision of price

for any reason except the taxes imposed /revised by the Government of India.

It may be noted that, no correspondence shall be entertained between bidder and

Deputy Director (I/c), ESI Corporation, Sub Regional Office, Nasik till the tender is finalized.

However, the bidder has to provide necessary information if called upon by Deputy Director

(I/c), ESI Corporation, Sub Regional Office, Nasik to do so, at any stage.

Rates quoted will be valid for 1 year from the date of award of contract.

-Page 5 of 5-

Annexure-I

Details of the item quoted

{Download the Health Passbook CDR/Open file through below URL.

https://www.esic.nic.in/attachments/publicationfile/Health Passbook_curve.zip

For Other health passbook formats, please check instructions on

https://www.esic.nic.in/publications dated 15/04/2019 }

Item Name: PRINTING OF HEALTH PASSBOOK SPECIFICATIONs: Cover, Jacket & inside pages

Cover

Cover Size 6" (w) X 7.75" (h) Spine 0.25" (Closed Size)

Open Size 12.25" X 7.75 "

Paper 250 GSM Imported Art Card

Printing Four colour (4+4)

Inside pages

pages Size 11.75" X 7.5" Open size

Closed Size 5.87” (w) X 7.5” (h)

No of leaves 20 Leaves / 40 Pages

Pages 36 + 4

Paper for 2 Leaves / 4 Pages 100 GSM Maplitho / Supershine (Front & Back)

Paper for 18 Leaves / 36 Pages 70 GSM Maplitho / Supershine

Printing No Printing / plain

Binding Centre pin for inside pages

Plastic Jacket

Jacket material Poly Cover 12 micron

Jacket Size 6.25'' x 8'' (Closed Size)

Jacket Size 12.5'' x 8'' (Open Size) Jacket Size including inside pocket (both side) 17. 5” X 8” (Open Size)

Quantity : 50000 Nos. (Fifty thousand)

(Signature of Authorized Signatory with stamp)

SIGN OF TENDERER

Annexure-II MANDATE FORM

(On Firm/Company Letter Head)

Beneficiary’s customer’s option to receive payment through e-payment

1. Beneficiary name 2. Beneficiary address 3. Beneficiary account no. 4. Account type (S.B. Account/ current account for cash credit) 5. MICR code of Bank 6. Bank name 7. Branch Address & Telephone no. 8. IFSC (Indian financial service code) 9. Photocopy of cancelled cheque to confirm correctness of IFSC code and

account no. given above.

I, hereby, declare that the particulars given above are correct and complete. If the

transaction is delayed or not effected at all for reason of incomplete or incorrect information

given by me as above, I would not hold the user institution responsible.

Dated ___________

(Signature of Authorized Signatory along with stamp)

SIGN OF TENDERER

Annexure-III

UNDERTAKING

I/we do hereby solemnly declare and undertake that:

1) All terms & conditions of the E- tender are acceptable to me/us. If any information

furnished by me/us/in the tender is found incorrect/false, the contract is liable to

be cancelled without prejudice to any other legal action.

2) I/We also confirm that I/We understand that the Deputy Director (I/c), ESIC SRO,

Panchdeep Bhawan, Plot No. P-4, Trimbak Road, MIDC, Satpur, Nasik-422007

reserves the absolute right to reject any bid or all the bids without assigning any

reason(s).

3) I/We have not been blacklisted from any Govt. organization/institution and that I

have not been convicted by any court of law in any matter related to manufacturing

/ supplying sub-standard Printed Stationery items.

(Signature of Authorized Signatory with stamp)

SIGN OF TENDERER

Annexure-IV

**CHECK LIST OF THE DOCUMENTS [ONLINE/HARD COPY WHICHEVER

APPLICABLE:

1) Demand Draft /Banker’s Cheque of Rupees 15000/- (Rupees Fifteen thousand

only) as EMD in Favour of ESI Fund Account No.1 payable at Nasik.

2) Copy of PAN of the firm.

3) List of owners/ Partners/ Directors with Name, Age, Address, Mobile no and PAN

cards.

4) Copy of passbook/ Cancelled check.

5) Photocopies of last 3 years Income Tax Return, Balance sheet, Profit & loss

sheet. (Proof of annual turnover more than 20 lakhs in of the last 3 financial

years certified by Chartered Accountant.)

6) GST Registration Certificate if applicable.

7) Price bid as per TABLE-II in Annexure-VI (To be filled online).

8) Past performance if any, of providing service to any Govt. Department for the

quoted item(s).

9) Mandate as per Annexure-II

10) Undertaking as per Annexure-III

11) Technical Bid.

12) Financial Bid.

(Signature of Authorized Signatory with stamp)

SIGN OF TENDERER

Annexure-V

TECHNICAL BID

OFFER FOR E-TENDERING FOR PRINTING OF HEALTH PASSBOOK COVER

1. Name and Complete Address of the Bidder Firm:

(Attach Govt. Registration proof like shop Act licence/ GST registration / Factory Act license etc)

2. Name of Owner:

(Attach documentary proof of ownership/ Proprietorship /Partnership deed/ MOU for Pvt. Ltd.)

3. Address of the owner:

(Name, Age, Addresses, Mobile No. and PAN card of the proprietor/ Partners / Directors in form of List

to be enclosed)

4. Last 3 years Turn over/above 20 lakhs.

i) IT Returns

ii) Balance sheet

iii) P & L statement

(Self-attested certified copies be enclosed)

5. PAN No.

6. Registration certificate under shop & Establishment/Factory Act (whichever is

applicable) scanned copy.

7. Registration certificate of GST – scanned copy if applicable.

8. Contact details of the owner :

i) Telephone/Mobile No.

ii) E-mail ID.

iii) Address for correspondence.

(Signature of Authorized Signatory with stamp)

SIGN OF TENDERER

Annexure-VI

E- Tender for PRINTING OF HEALTH PASSBOOK

Price Bid (Financial Bid)

Table II

Name of

the item

Qty Unit of

measurement

Rate

per

piece

Total Price Qty

(Rate per piece)

GST if

applicable

in %

Printing of

Health

Passbook as

per

Annexure-I

50000

Nos.

Piece

Comparative Price evaluation of the items will be done on the basis of Rate per

unit

Quantity : 50000 Nos. (Fifty thousand)

Language : Hindi, Marathi, English

Cover Design and Colour : as per requirement of ESIC

Note : Health Passbook containing plastic jacket and banded

pages will be supplied together.

(Signature of Authorized Signatory with stamp)

SIGN OF TENDERER