esir committee november 19, 2013 - milwaukee area technical

November 14, 2013 NOTICE TO RESIDENTS OF THE MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT, WISCONSIN A regular open meeting of the EDUCATION, SERVICES, AND INSTITUTIONAL RELATIONS COMMITTEE of the Milwaukee Area Technical College District Board, Wisconsin, will be held in the BOARD ROOM (ROOM M210) of the MILWAUKEE AREA TECHNICAL COLLEGE, 700 West State Street, Milwaukee, Wisconsin on Tuesday, November 19, 2013, beginning at 5:00 P.M.* The agenda for said meeting is presented as follows: 0BA. Roll Call B. Compliance with the Open Meetings Law C. Approval of Minutes – October 15, 2013 - Attachment 1

D. Comments from the Public 1BE. Action Items

1. NONE

F. Discussion Items

1. Pathway Review – Administrative Professional/Legal Administrative Professional – Attachment 2

2. Dashboard Indicators – Attachment 3 G. Information Items

1. Enrollment Update H. 3BMiscellaneous Items

1. Communications and Petitions

2. Information Items

2

I. Old Business/New Business

1. Date of Next Meeting: December 10, 2013 Board Room (M210) Milwaukee Campus

Committee Members: Baker, Dull, Perez * Other members of the MATC Board may be present, although they will

not be participating as members of this committee. This meeting may be conducted in part by telephone. Telephone speakers will be available to allow the public to hear those parts of the proceedings that are open to the public.

** Action may be taken on any agenda item, whether designated as an action item or not. Agenda items may be moved into Closed Session for discussion when it becomes apparent that a Closed Session is appropriate under Section 19.85 of the Wisconsin Statutes. The Board may return into Open Session to take action on any item discussed in Closed Session.

Reasonable accommodations are available through the ADA Office for individuals who need assistance. Please call 414-297-6610 to schedule

services at least 48 hours prior to the meeting.

Attachment ESIR - 1

MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT BOARD EDUCATION, SERVICES, AND INSTITUTIONAL RELATIONS October 15, 2013 CALL TO ORDER

The regular monthly meeting of the Education, Services, and Institutional Relations

Committee of the Milwaukee Area Technical College District Board was held in open session on Tuesday, October 15, 2013, and called to order by Ms. Lauren Baker at 5:05 p.m. in the Board Room, Room M210, at the Milwaukee Campus of Milwaukee Area Technical College.

ITEM A: ROLL CALL

Present: Ms. Lauren Baker, Mr. David Dull, Mr. Jose Perez

ITEM B: COMPLIANCE WITH THE OPEN MEETINGS LAW

The Education, Services, and Institutional Relations Committee meeting was noticed in compliance with the Wisconsin Open Meetings Law.

ITEM C: APPROVAL OF MINUTES – September 17, 2013 – Attachment 1

Motion: The minutes were approved without objection.

ITEM D: COMMENTS FROM THE PUBLIC

Dr. Andrew Berns, faculty/Local 212 Rep and Mr. Kevin Mulvenna, faculty/Local 212 Rep – spoke about the proposed Advising Model.

ITEM E: ACTION ITEMS

E-1 Resolution to Approve Designation of MATC State Public Officials – Attachment 2

Discussion:

This resolution identifies those positions at the college that are considered public officials.

Motion: It was moved by Mr. Dull, seconded by Mr. Perez, to approve the Resolution to Approve Designation of MATC State Public Officials – Attachment 2 to the full Board for approval.

Action: Approved

Education, Services, and Institutional Relations Minutes of October 15, 2013 Page 2 ITEM F: DISCUSSION ITEMS

F-1 Pathway Review – Culinary Management – Attachment 3

Discussion: Dr. Vicki Martin, executive vice president and provost, introduced Dr. Richard Busalacchi, associate dean, School of Business and Ms. Gloria Pitchford Nicholas, dean, School of PreCollege. Dr. Busalacchi introduced Mr. Michael Clark, faculty, Culinary Management. Dr. Busalacchi gave a brief history of this new program. Mr. Clark spoke about enhancements being made to the program. Mr. Jonathan Feld, director, Articulation and Transfer spoke about the connections between this program and local high schools. Ms. Pitchford Nicholas spoke about the connection between MATCs Adult High School and this program. Dr. Busalacchi noted that additional labs has created more program capacity, thereby eliminating the waitlist for this year and in the future.

F-2 Quarterly Advisory Committee Report – Attachment 4

Discussion: Ms. Pam Holt, director, Curriculum and Instructional Report highlighted the first quarter FY2014 report.

F-3 Faculty Recruitment Plan

Discussion: Dr. Pablo Cardona, vice president, Human Resources and Labor Relations reported that 65 faculty members have given notice of their intent to to retire at the end of this semester. Recruitment efforts and interviews are in process with the anticipation that all posted faculty positions will be filled in advance of the start of the Spring 2014 semester.

ITEM G: INFORMATION ITEMS

G-1 Advising Model

Discussion: Dr. Trevor Kubatzke, vice president, Student Services introduced Mr. Walter Lanier, director, Counseling, Advising, Career Services. Dr. Kubatzke and Mr. Lanier gave a brief presentation of the new Advising Model. There was a discussion about the impact to students as well as the training provided to the new staff. Dr. Kubatzke briefly described the Noel Levitz student satisfaction tool that is used at MATC to determine areas of focus for improvement.

G-2 Enrollment Update

Discussion: Dr. Kubatzke noted that open enrollment starts in November.

ITEM H: MISCELLANEOUS ITEMS

H-1 Communications and Petitions None

H-2 Information Items None

ITEM I: OLD BUSINESS/NEW BUSINESS – Date of Next Meeting November 20, 2013, Milwaukee Campus, Board Room (M210)

Education, Services, and Institutional Relations Minutes of October 15, 2013 Page 3 ADJOURNMENT -- The Committee adjourned at 6:05 p.m.

Respectfully submitted,

`|v{xÄx `A VÉÇÜÉç Michele M. Conroy Executive Assistant to the Executive Vice President & Provost Academic Affairs

Earn up to 7 Administrative Professional college credits while attending high school.

Bilingual Office Assistant or Office Technology Assistant technical diploma:

Apply technology skills to business and administrative tasks

Perform routine administrative office procedures

Apply these college courses to Administrative Profes-sional or Legal Administrative Professional associate degree

Administrative Professional Programs

Action Plan Goals Goal 1 Implement strategies that will result in an increase in course completion rate.

When appropriate to help students succeed, direct students to internal and external re-sources to assist students with immediate financial, social, and emotional needs. Instructors use a variety of appropriate teaching techniques and instructional approaches to meet individual student needs. Utilize MATC’s Retention Alert efforts to ensure student connection to needed resources. Office Technology Tutoring lab is being developed to assist students as needed.

Goal 2 Implement strategies that will result in an increase in program completion and improved fifth year graduation rates.

New students will be enrolled in diploma to allow students to “job out” now and return for associate degree in future. Utilize MATC’s Retention Alert efforts to ensure student connection to needed resources. Office Technology Tutoring lab is being developed to assist students as needed.

HIGHLIGHTS!!

1. Innovative learning through up-to-date technology

Currently learning Microsoft Office 2010. Will learn Microsoft Office 2013 beginning fall 2014. Web page design using Dreamweaver 6.

Data collection and presentation using Google forms.

Google apps including email, electronic calendar, docs, spreadsheet, presentation.

Information management and machine transcription.

Document composition and social media.

2. Extensive soft-skills learningGrammar, spelling, punctuation. Document formatting. Customer service. Team collaboration and leadership skills. Creative and critical-thinking skills.

Technical Skills Attainment—Phase III completed

Administrative Professional associate degree:

Accelerated evening classes available for working adults

Apply technology skills to business and administrative tasks

Demonstrate effective office/business communication

Manage administrative projects

Legal Administrative Professional/Administrative Profes-sional DUAL MAJOR associate degree:

Take 2 additional courses and substitute 5 courses to earn both associate degrees

Use business law and legal terminology correctly

Possess a strong professional code of ethics

Attachment ESIR - 2

ADMINISTRATIVE PROFESSIONAL CAREER PATHWAY

BUSINESS MANAGEMENT & ADMINISTRATION CLUSTER

Potential Jobs: Customer Service Rep Account Support Agent Information Clerk Office Assistant Average Wage:

$13.99 ($29,099)

2013 openings – 1842

+9.4% over 10 yrs

Potential Degrees: Business Administration Business Management Human Service Management Strategic Management Information

Education Dual Major Legal Administrative

Professional

and

Administrative

Professional

Employment Potential Jobs: Administrative Assistant Executive Secretary Average Wage:

$21.12 ($43,929)


+12.8% over 10 yrs

4-yr Transfer

Cardinal Stritch

MSOE

UW Green Bay

Technical Diploma

Office Technology Assistant Prog. Code 31-106-1

27 credits

Associate’s Degree

Administrative Professional Prog. Code 10-106-6, 10-106-6.AA

68 credits

Career Exploration

OFTECH-101

OFTECH-103

ACCTG-102

7cr

Associate’s Degree

Legal Administrative Professional Prog. Code 10-106-3.AA

70 credits

4-yr Transfer Cardinal Stritch

Ottawa University

UW Green Bay

UW Oshkosh

Employment

Potential Jobs: Legal Administrative Professional Legal Secretary

Average Wage:

$19.14 ($39,811)


+1.8% over 10 yrs

Potential Degrees: Business Administration

Business Management

Communication

Human Service Management

Leadership and Organizational Mgmt

Strategic Management Information

Education Administrative

Professional

- High School Students

- PreCollege Students

- English Language

Learners

Technical Diploma

Bilingual Office Assistant Prog. Code 31-106-6

27 credits

OR

Salary and Jobs data courtesy of EMSI

High School Connections

High School

Oftech 103 Accounting 102

(Keyboard and Keypad) (Basic Office Accounting)

Bayview High x

Cedarburg x x

Franklin x

Germantown x x

Grafton x

Greendale x

Greenfield x

Hamilton x

Homestead x

Nathan Hale x

Northern Ozaukee x

Oak Creek x

Pulaski x x

Port Washington x

South Milwaukee x

Whitnall x

North Division x

High School Oftec-133

(Business Document Production)

Cedarburg x

Germantown x

Pulaski x

North Division x

Currently Articulated Courses

OFFICE ASSISTANT

*MATC Client Reporting FY2011-FY2013 data. Students were enrolled with an active program code. No enrollment data for FY2010 and FY2012 because 31-106-1

is a new program code in FY2013.

** Course Completion: grade of "C" or better in Office Assistant courses.

31-106-1

Full-Time 45%

Part-Time 55%

Full-Time/Part-Time Ratio *

22

0

10

20

30

40

FY2013

Enrollment *

Female 100%

Gender Ratio * Asian

14%

Black 36% Hispanic

5%

White 36%

Race Ethnic Ratio *

67%

0%

25%

50%

75%

100%

FY2012

Course Completion Rate **

BILINGUAL OFFICE ASSISTANT31-106-6

0% 0%

50%

0%

25%

50%

75%

100%

FY2010 FY2011 FY2012

Job Placement Rate ***

Full-Time 35%

Part-Time 65%


18 23 20

0

25

50

75

100

FY2011 FY2012 FY2013

Enrollment *

Male 20%

Female 80%

Gender Ratio *

Hispanic 100%

Race Ethnic Ratio *

$20,000

$30,000

$40,000

$50,000

$60,000

FY2010 FY2011 FY2012

Annual Median Salary ***

1 7 4

0

25

50

75

100

FY2011 FY2012 FY2013

Graduates *

69% 65% 66%

0%

25%

50%

75%

100%

FY2010 FY2011 FY2012


Notes: *MATC Client Reporting FY2011-FY2013 data. Students were enrolled with an active program code. ** Course Completion: grade of "C" or better in Bilingual Office Asst technical courses. *** Job Placement and Salary data from the MATC Graduate Follow-Up Report. Graduates are from the prior year and are surveyed 6 months after graduation. Graduates from multiple programs are surveyed for 1 program. FY2010-12 placement and salary data was unavailable due to low survey response.

ADMINISTRATIVE PROFESSIONAL10-106-6

100% 80% 67%

0%

25%

50%

75%

100%

FY2010 FY2011 FY2012


Full-Time 31%

Part-Time 69%


184 204

123

0

75

150

225

300

FY2011 FY2012 FY2013

Enrollment *

Male 8%

Female 92%

Gender Ratio *

Native American

3% Asian

6%

Black 32%

Hispanic 11%

White 47%

Race Ethnic Ratio *

$30,077 $30,635

$37,061

$20,000

$30,000

$40,000

$50,000

$60,000

FY2010 FY2011 FY2012


15 27 23

0

75

150

225

300

FY2011 FY2012 FY2013

Graduates *

65% 68% 69%

0%

25%

50%

75%

100%

FY2010 FY2011 FY2012


Notes: *MATC Client Reporting FY2011-FY2013 data. Students were enrolled with an active program code. ** Course Completion: grade of "C" or better in Administrative Professional technical courses. *** Job Placement and Salary data from the MATC Graduate Follow-Up Report. Graduates are from the prior year and are surveyed 6 months after graduation. Graduates from multiple programs are surveyed for 1 program.

LEGAL ADMINISTRATIVE PROFESSIONAL10-106-3

0% 0%

88%

0%

25%

50%

75%

100%

FY2010 FY2011 FY2012


Full-Time 45%

Part-Time 55%


18

30 31

0

25

50

75

100

FY2011 FY2012 FY2013

Enrollment *

Female 100%

Gender Ratio *

Native American

3% Asian

3%

Black 17%

Hispanic 17%

White 60%

Race Ethnic Ratio *

$37,918

$31,198

$20,000

$30,000

$40,000

$50,000

$60,000

FY2010 FY2011 FY2012


4 4 5

0

25

50

75

100

FY2011 FY2012 FY2013

Graduates *

65% 67% 67%

0%

25%

50%

75%

100%

FY2010 FY2011 FY2012


Notes: *MATC Client Reporting FY2011-FY2013 data. Students were enrolled with an active program code. ** Course Completion: grade of "C" or better in Legal Administrative technical courses. *** Job Placement and Salary data from the MATC Graduate Follow-Up Report. Graduates are from the prior year and are surveyed 6 months after graduation. Graduates from multiple programs are surveyed for 1 program. FY2010 & FY2011 salary data was unavailable due to low survey response.

Attachment ESIR ‐ 3

Dashboard Indicators:College Enrollment

1

Unduplicated Student Headcount

58,936 58,86456,862

55,59253,921

50,781

47,72046,638 46,978 47,270

44,306

41,60143,196

40,00042,00044,00046,00048,00050,00052,00054,00056,00058,00060,000

FY2001FY2002FY2003FY2004FY2005FY2006FY2007FY2008FY2009FY2010FY2011FY2012FY2013

Source: WTCS Data on IRSP Pivot Table

2

Full Time Equivalencies (FTEs)

12,662 12,574

13,465

14,620 14,543

13,991

13,15613,04413,37113,149

12,506

11,908

13,382

10,000

10,500

11,000

11,500

12,000

12,500

13,000

13,500

14,000

14,500

15,000

FY2001 FY2002 FY2003 FY2004 FY2005 FY2006 FY2007 FY2008 FY2009 FY2010 FY2011 FY2012 FY2013

Source: WTCS Data on IRSP Pivot Table

3

Program Course Enrollments

34,80836,989

39,646 38,894 37,697 35,985

10,433 11,256 12,441 12,499 12,027 11,479

0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

45,000

FY2008 FY2009 FY2010 FY2011 FY2012 FY2013

Headcount FTE

4Source: WTCS Report VE215223; These are course headcount and FTE enrollments and not student counts

Financial Aid Award Recipients

17,068

19,157

19,961

17,97718,315

15,50016,00016,50017,00017,50018,00018,50019,00019,50020,00020,500

FY2009 FY2010 FY2011 FY2012 FY2013

Duplicate Award Recipients

Source: SSDWNotes: Financial aid awards include grants, loans, scholarships, and work study employment.

Unduplicated counts reflect counts on September 16, 2013.

5

Financial Aid Amount Paid

$72.3

$96.8

$130.2

$100.5

$133.8

$0

$20

$40

$60

$80

$100

$120

$140

$160

FY2009 FY2010 FY2011 FY2012 FY2013

Amount in Millions

Source: COSMO Report XFASNotes: Financial aid awards include grants, loans, scholarships, and work study employment. Annual totals reflect counts on September 16, 2013.

6

Avg. Unmet Financial Need Among Award Recipients

$4,596.00

$3,944.00

$3,451.00$3,234.00

$0.00

$500.00

$1,000.00

$1,500.00

$2,000.00

$2,500.00

$3,000.00

$3,500.00

$4,000.00

$4,500.00

$5,000.00

FY2010 FY2011 FY2012 FY2013

Source: MATC Financial Aid OfficeNotes: The average unmet financial need is calculated using the total student cost of attendance,

minus the total federally-estimated family contribution and financial aid amount awarded. 7

MATC TRENDS: Adult Basic Education Enrollment

3,4842,891 2,958

2,500 2,128 2,0051,611 1,241

1,706

10,1329,244

8,7368,320 8,161 8,252

7,5146,945 7,124

13,616

12,13511,684

10,82010,289 10,257

9,1258,186

8,830

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

FY2005 FY2006 FY2007 FY2008 FY2009 FY2010 FY2011 FY2012 FY2013

Less than 12 credit hours 12 or more credits hours Total Count

Source: WTCS Client Reporting DataNote: Headcounts above are those unduplicated students enrolled only in Pre-College courses during a given fiscal year;

Approximately 36 hours of attendance equal 1 credit.8

Campus Student Headcount

27,043 27,603 28,623 28,128 28,362 28,314

13,351 13,606 13,842 12,506 10,960 9,9619,476 10,019 10,573 10,654 9,126 8,8145,965 5,799 6,396 6,231 5,389 4,775

0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

FY2008 FY2009 FY2010 FY2011 FY2012 FY2013

Milwaukee Oak Creek West Allis Mequon

Source: WTCSNote: Headcount is unduplicated for each campus but duplicated between campuses;

The summer session was consolidated downtown in FY2012

9

Campus Full‐Time Equivalencies (FTEs)

6,659 7,0627,678 7,757 7,983 7,715

2,619 2,843 3,067 2,976 2,686 2,4681,861 2,059 2,248 2,289 2,035 1,9291,213 1,220 1,357 1,354 1,165 1,023

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000

FY2008 FY2009 FY2010 FY2011 FY2012 FY2013

Milwaukee Oak Creek West Allis Mequon

Source: WTCSNote: FTE is unduplicated for each campus; The summer session was consolidated downtown since FY2012

10

esir committee november 19, 2013 - milwaukee area technical

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