establishing effective safety committees may 19, 2016
TRANSCRIPT
Establishing an Effective Safety Committee
Zach Pucillo CSP, CHMMKPA Mid Atlantic Team Lead
A comprehensive solution for Environmental Health & Safety, HR Management, and Sales & Finance Compliance.
• 8/10 of the largest dealership groups in the country count on KPA.
• KPA has been endorsed by 26 national and state dealer associations
• Founding member of the Clean Auto Alliance.
KPA delivers Environmental Health & Safety, HR Management and Sales & Finance Compliance programs that help our clients achieve regulatory compliance, control risk, protect their assets and effectively manage people through a combination of innovative software, award winning training and on-site consulting. Over 5,200 clients, including 8 out of 10 of the largest dealership groups in the country, count on KPA for Environmental Health & Safety, HR Management and Sales & Finance Compliance programs that save them time and save them money.
KPA minimizes risks and maximizes profit for 5,200 dealers nationwide.
Questions
If you have questions during the presentation, please submit them using the “Questions” feature
Questions will be answered at the end of the webinar
Agenda
What is a safety committee and do I need one?How Do I Get Buy-In?Goals of the CommitteeWho Should Be On The Committee?How Should Our First Meeting Go?Recommendations For Continual MeetingsAfter The Meeting
What is a Safety Committee?
A safety committee – A representative sample group of people organized together from different areas of a workforce tasked to improve the occupational safe working conditions of that workforce and facility.
What is a safety committee?
Potential duties when empowered:• Identification and corrections of hazards• Writing specific safety programs• Developing loss control policies• Voice the safety concerns of the workforce• Communicate ideas and findings to the
workforce• Loss reviews and corrective actions• Preventative strategies
What is a Safety Committee?
Bridge • Between the employees/employer• Company objectives from A to B• Input travels in both directions• Built with integrity
Do I need a safety committee?
• Prevention of loss• Workers compensation• Regulatory citations
• Participation in Injury and Illness Prevention Program
• Discovery of new ideas and people• Go for more than just the neck down on potential
• Employee morale• Company reputations• Insurance discounts
Source:http://www.safetyandhealthmagazine.com/articles/10413-effective-safety-committees?page=2
How do I Get Buy-In?
• Start With Yourself• You are here!
• Top Level Management• How do I get them?
• Pull Workers Comp Info• Insurance Premiums• OSHA Citation Examples• Walk the Floor• It’s something you think you don’t need but…
How Do I Get Buy-In?
Top Level Management• Now that they are sold on idea of safety…
• Participation• Willing to grant the committee wins• Support enthusiasm for the program
How Do I Get Buy-In?
• Line Managers• How do I get them to cooperate?
• Top level help• Performance review plan
• Employee work force• Involve them• Constant Training• Elections• Incentives (No such thing as a free lunch)• Do what you say you’re going to do
Who Should Be On The Committee?
How many members should I have?• Dependent upon…
• Size of organization• Use of subcommittees for departments
• Number of shifts• Number of volunteers
• The more the better…
Who Should Be On The Committee?
“According to a 2008 study published in the journal New Solutions (Vol. 18, No. 4), organizations that had safety committees made up of more hourly workers than managers had lower injury and illness rates. Researchers also found that organizations with a higher percentage of their workforce on safety committees had better rates.”
Source: http://www.safetyandhealthmagazine.com/articles/10413-effective-safety-committees
Who Should Be On The Committee?
• Chair• Encourages Participation• Purchasing empowered person• Tie breaker• Discipline backer• Keeps the meeting on task
Who Should Be On The Committee?
• Record keeper• Ensures that necessary documentation is at
meeting• Injury/Illness Reports• Inspection Records• Training Keeper
– Who needs trained
Who Should Be On The Committee?
• Committee• Line Managers
• Representatives from all shifts• Representatives from various departments
• Hourly or Daily Employees• Representatives from all shifts• Representatives from various departments• Maintenance employees if applicable
Who Should Be On The Committee?
How do I get them?• Request volunteers in person
• Start with group setting then 1 on 1• Let them in on the buy-in
• Time to make a difference• Give some incentives
• Meal• Performance review
– Employees can have nominees and elections
Who Should Be On The Committee?
• Required Involvement• Oregon requires same amount of volunteers as
number of employer selected members• Requirement can decrease enthusiasm• Requirements can make meetings unproductive
How Should Our First Meeting Go?
You have your committee, so let’s have our first meeting• Schedule a time reasonable for all participants
• Communication is key for all parties involved• 1 hour time frame
• Find a productive meeting space• Minimize distractions
• Review your current policies and programs• Set the agenda
• Agenda Recommendations…
How Should Our First Meeting Go?
Mission Statement• What is the role of health and safety
committee?• Complaint investigations?• Training?
• What are the powers of the health and safety committee?• Access to records? • Recommendations to employer?
How Should Our First Meeting Go?
• Define Roles• Chair/Record keeper• Time Served in Role• Alternates• Subcommittees
• Great for facilities with more than one location• Meeting Frequency
• Monthly • Quarterly• Semi Annual
How Should Our First Meeting Go?
• Rules of Engagement• Attention• Stay on Target• Parking Lot Monitor
• Meeting Communications• Agenda Outlook• Goal Setting
How Should Our First Meeting Go?
What Goals Do You Set To Accomplish• Regulatory Compliance• Reduce Injuries• Update Policies• Update Written Programs• Save Money• Preventive• Reactive• All of the above
How Should Our First Meeting Go?
• Committee Goals• Set a Mission statement• Create SMART Goals
• Continue the drive to achievement
How Should Our First Meeting Go?
• SMART Goal
How Should Our First Meeting Go?
• SMART Example• Our worker’s compensation accident claims was
10 over the first quarter of the year. The safety committee will plan to reduce that number by 20% in the second quarter. This will be done by implementing the following:• Implementing the new PPE policy• Daily work place hazard inspections• Etc…
How Should Our First Meeting Go?
Goal Accomplishment• Subcommittees• Smaller Tasks
• Sub Committee will complete warehouse committee will complete 4 walkthroughs
• Sub Committee will analyze machine guarding for the press by…
• Sub Committee will explore PPE vendors for better discounts by….
Recommendations For Continual Meetings
Committee Members• General/Plant Manager• Office Manager• 3-4 Line Managers • 3-4 Hourly Daily Employees
Recommendations For Continual Meetings
Preparation• One Hour Meeting Each Month• Use A Conference Room• Bring Injury Illness Claims for Past Month• Review OSHA/DOL Websites for Regulation
Notifications
Recommendations For Continual Meetings
• Pre Meeting Department Inspections• Do not inspect your own department• Employee Interviews
– Hey Joe! How are you?– Where can I find some PPE?
• Written Programs and Policies • Last meetings minutes
Recommendations For Continual Meetings
• Chair will open meeting • Review Last Meeting Minutes
• Parking Lot• Accident/Injury Review and Investigation
• Identify Root Causes• Cannot Blame Employee
• Trends• Request for Employee Suggestions
Recommendations For Continual Meetings
• Hazard Identification• Department Inspections• Employee Suggestions• Action Items for Corrections
• Use Sub Committees • Set Goal Dates for Completion
Recommendations For Continual Meetings
• Review of Safety Policies• Need for change?• How can we measure our policies?
• Safety Glasses Example• Discipline Actions Necessary• Positive Recognition Necessary
Recommendations For Continual Meetings
• Closing• Review Parking Lot• Address Additional Action Items• Review Sub Committee Tasks if Necessary• Set Date and Time for Next Meeting• Adjourn
Recommendations For Continual Meetings
• Meeting Miscellaneous• Parking Lot Heated Discussions• No Domination• Record Everything• Use Measurement Plans
After the Meeting
Now comes the Real Work• Do What You Say You Will Do
• Creates Enthusiasm• Creates Employee Buy In• Completing Small Goals Help w/ Big Goals
• Next Meeting – Pre Meeting• Measure Your Success Rates
• Policy Implementation• Hazard Correction• Accident Reviews• Training Completion
After the Meeting
Meetings Going Stale?• Request Guest Speakers• Talk to a Consultant• Collaborate with Similar Companies• Attend Conferences• Get On Mailing Lists
You Want to Do This, But Still Feeling…
• Overwhelmed?• Disorganized?• I can do this, but can’t sustain.• Not able to put this together?• There must be an easier way than all on me?
Take A Look At…
• Onsite Consulting• Safety Committee Startup and Participation• Expert Hazard Identification• Accident Investigation • MyKPAOnline.com• Written Safety Programs• SDS Solutions• Onsite and Online Training• Documentation Management
www.kpaonline.com 866-228-6587
Questions and Answers
Contact Information
The recorded webinar and presentation slides will be emailed to you today
www.kpaonline.com
866-228-6587