ethority power & purpose
DESCRIPTION
eThority Power & Purpose . Presented by: Candice Hastings – Accounting Manager, Clinical Sciences, CVMBS Jessica Fuentes - CVMBS Finance & Strategic Services Clint Brown – CVMBS Finance & Strategic Services. What is eThority ?. - PowerPoint PPT PresentationTRANSCRIPT
eThority Power & Purpose
Presented by:
Candice Hastings – Accounting Manager, Clinical Sciences, CVMBSJessica Fuentes - CVMBS Finance & Strategic Services
Clint Brown – CVMBS Finance & Strategic Services
What is eThority?
• eThority is the bridge between complex data sources and easy to understand user interfaces. Customizable so it is easily able to satisfy the needs of users simply wanting to access standard reports, or for users who require extensive data mining and report generation capabilities.
Survey Results
Benefits of eThority• Costs vs. Vista for reconciliation purposes
• University wide resources of actual daily users• Give PI’s up-to-date information on their spending• Know status of project accounts ending• Much easier to manipulate than other reporting tools. • Contains financial and HR information• Create reports for historic, current or future predictions• Can use as a trigger tool
Total Cost Per month
Vista
Total Cost per
month eThority
Total Cost Per Year
Vista
Total Cost per Year eThority
eThority Savings
$ 826.26 $ 523.59 $ 9,915.07 $ 6,283.05 37%
What do you use?
• What reports do you currently use for:– Reconciliation– Financial reporting/analysis– HR needs– Transactions– Research details
What will I learn?
• what reports are currently available• why and how a user can utilize the information• a good jump off point to create your own
reports • and a navigation of the more complex tools
available in eThority– Dashboards, graphing, variance mapping,
SuperPivot
Reports• Current Reconciliation Reports
– Account Balance Summary and Account Detail Prior Month • Budget or Cash• Current or Previous FY’s
• Projects with balance >$10k ending next 90 days• Trigger
– I-9 Expiration– Appointment end dates in next 90 days– Use of restricted object codes– Revenue/expense on sub funds
• Auto reports– GENOP/RECHAR end of month balances– 13/14/16 monthly balances– Auto Charges – weekly
• FRS Data (2004-2009)
Budget Summary
Budget Detail
Cash Summary
Cash Detail
Transaction Detail
Project ending 90 days > $10k avail
Auto Report ExampleI-9 Expiration next 3 months
Report is emailed every month at the beginning of the month.
Auto Report ExampleObject Code 6615
Report is emailed every month at the beginning of the month.
Trigger Report ExampleExternal Revenue on DCESUP Accts
Report is emailed when a trigger is set. In this case, nothing would happen, because there are no transactions.
RECHAR Example
FRS Data
Utilizing eThority
How would we create a projection of expense report…1. Open up PDI Dept Acct Projection2. Choose a department account (budget based)3. What we see now:
1. Current Budget2. Actual Exp through 11/30/113. Roll Forward Limit at 6/30/12
Let’s Create a Powerfield…
PowerFields
What is our Average Monthly Expense?
1. Powerfields2. Add eXpression PowerField
PowerFields
1. Field Name: Avg Mo Exp2. Data Type: Currency3. Use this Expression – Edit
PowerFields
1. Column Name = Actual2. User Values – Custom Value = 53. Change sign to /4. Click OK
PowerFields
1. Click Test2. Once receive “The expression syntax is valid”
click OK and Click Save
PowerFieldWhat is our yearly projected expenses?1. Follow the same steps previously to create a
PowerField that determines your Projected expenses for the current fiscal year.
PowerFieldsWhat is the Over/Under Budget?1. Follow the same steps previously to create a
PowerField that determines your Over/Under Budget
How can eThority work for YOU?
Launch Points
– Any of the before mentioned reports would be good launch points
– Looking for non-detail? Try the summary based root data books, KFS – Account Balance Summary
– Let us know if you have any ideas for root data books
– If your feeling lost, stuck, overwhelmed, ask for help
Advanced Tools
– Dashboards– Graphing– Variance Mapping– SuperPivot
Cost Center 43 Revenue Dashboard
SuperPivot
Graphs
Table eXcerpt
Contacts
Jessica Fuentes970-491-1931 – [email protected]
Clint Brown970-492-4102 – [email protected]
Missy Hein970-491-7037 – [email protected]
Candice Hastings 970-297-4251 – [email protected]