eurnat volcex1302 planning report
TRANSCRIPT
SUMMARY OF THE
PLANNING MEETING OF THE SECOND EUROPEAN AND NORTH
ATLANTIC VOLCANIC ASH
EXERCISE in 2013 (EUR/NAT VOLCEX13/02)
(Dublin, 5 June 2013)
1. Introduction
1.1 The Planning Meeting of the second European and North Atlantic Volcanic Ash
Exercise in 2013 (EUR/NAT VOLCEX13/02) was held in Dublin, Ireland on 5 June 2013.
1.2 The meeting was chaired by Mr. Alvaro Antunes of Portugal and the Secretary of the
meeting was Mr. Christopher Keohan of the ICAO EUR/NAT Office, Paris.
1.3 The meeting was attended by 44 experts representing 11 States, 1 airline and 4
International Organizations (Eurocontrol, IATA, ICAO, and the Institute of Flight Guidance). The list
of participants and contact list are presented at Appendix A and Appendix B respectively. The group
adopted the Provisional Agenda as presented at Appendix C after removing the review of EVITA as
it was covered the previous day. Appendix C also contains the list of FIRs that could be impacted by
VOLCEX13/02 as well as the initial exercise report template to be submitted by participants of
VOLCEX13/02 by 30 October 2013.
2. VOLCEX13/02 framework
2.1 The meeting developed a list of participants related to the VOLCEX13/02 which will
be reflected in the Exercise Directive noting that IATA and the Volcano Observatory were added as
participants to the draft Exercise Directive.
2.2 The meeting determined the exercise leader as NAV Portugal (Mr. Alvaro Antunes,
José Amaral, and Antonio Beja).
2.3 The meeting agreed on a limited number of exercise aims and objectives which
included the following:
Exercise the current volcanic ash contingency plan (EUR Doc 019, NAT Doc 006, Part
II)
o For individual States: test the effectiveness of their national procedures as amended in
accordance with the ICAO plan (ref. -), in the context of the European network
o For all participants: test the effectiveness of local (organizational) volcanic ash
contingency plans and/or procedures
o Exercise the origination, dissemination and reception of volcanic ash related
aeronautical/meteorological information (including VAA/VAG, VA concentration
charts and data, VA SIGMET and NOTAM); ensure that NOTAM are in accordance
with the ICAO EUR/NAT Volcanic Ash Contingency Plan (ref. -).
2
Test dissemination of special air-reports on volcanic ash (from Air France) as per ICAO
standards (pilot->ACC->MWO->VAAC) – example for exercise to be provided
Provide NOTAM template (standard NOTAM text with consensus by States that may
be impacted by this volcanic ash exercise)
Use real weather (preferred) or past real weather
Exercise VAAC Toulouse, VAAC London back-up
3. Volcano ash exercise scenario
3.1 The meeting reviewed the volcanic ash exercise scenario and agreed with the concept
of the scenario as it would likely impact flights in southwest Europe and the western Mediterranean
(noting the likelihood of westerly winds associated with the weather of the day). The volcanic ash
exercise scenario attributes included:
Volcano Name: FURNAS
Location: Azores, Portugal
Eruption time: 22 October 2013 at 0900 UTC
Exercise date and time: 23 October 2013 from 0730 to 1730 UTC
General plume impact: TBD - weather of the day (with backup using archived real weather to
assure objectives can be met) – expected to reach near FL390
Desired plume modifications by the group: not applicable using weather of the day
4. Composition of exercise directing staff
4.1 The meeting agreed to the composition of the exercise directing staff for
VOLCEX13/02 as follows:
Leader: NAV Portugal ([email protected], [email protected])
VAAC Leader: VAAC Toulouse ([email protected], [email protected],
Other participants
o Volcano Observatory, Teresa Ferreira ([email protected])
o VAAC Toulouse, Mr. Philippe Husson ([email protected],
[email protected], [email protected])
o Regulatory, TBD (tbd)
o Meteorological Watch Office, TBD (tbd)
o Air Navigation Service Provider, TBD (tbd)
o Airline Representative, TBD (tbd)
o CFMU, Mark Fraser ([email protected])
o IATA, Carlo Verelst ([email protected])
o ICAO, Christopher Keohan ([email protected])
4.2 The directing staff would follow the Volcanic Ash Exercises (VOLCEX) Operating
Instructions (OPINS) and provide a final exercise directive more than 2 weeks in advance of the
volcanic ash exercise. To accomplish this, the first draft of the exercise directive was expected to be
available in a matter of weeks for review by the directing staff. The final version was expected to be
available 3 September 2013. This would be posted at the following website
(http://www.paris.icao.int/Met/Volc_Ash/Volc_Ash_Reports-home.htm).
3
4.3 The meeting noted that the VOLCEX13/02 debrief meeting would take place either 3
or 4 December 2013 in Exeter, United Kingdom and that Initial Reports would be submitted by
individual participants to the Exercise Leader no later than 30 October 2013 which would allow the
Exercise Leader to collate lessons learned, recommendations and conclusions to be discussed at the
debrief meeting. Each participant will have the opportunity to explain their own lessons learned and
recommendations. A mature draft of the Exercise Report would be made available by 15 November
2013 noting the final report would be written following the debrief meeting taking into account
discussions at the debrief meeting.
5. Any other business
5.1 The meeting agreed to provide a summary of the VOLCEX13/02 planning meeting
which would be available on the above website.
5.2 No other items were addressed under any other business and the meeting closed at
approximately 1200 hours on 5 June 2013.
_______________________
Appendix A
VOLCEX13/02 Planning
5 June 2013
LIST OF PARTICIPANTS
Last updated: 13/06/13
FINLAND
Jukka HANNOLA
Tapio TOURULA
FRANCE
Nathalie DOMBLIDES
Patrick SIMON
Jean-Philippe DESBIOS
ICELAND
Egill THORDARSON
Arni GUDBRANDSON
IRELAND
Tony DORE
Linda O’NEILL
James LAVELLE
ITALY
Vasco LOCCI
Christian AJELLO
Giovanni BARRACO
Carmelo LOPIS
Santo Guiseppe SGRO
Salvatore TEDESCO
LATVIA
Deniss ZILKINS
Teodors POLUREZOVS
Peteris ZACESTS
NORWAY
Line HAMMERLUND
Ole Petter NORDNES
Jan Gunnar PEDERSEN
Ira SMEDBY
PORTUGAL
Antonio BEJA
Jose AMARAL
Alvaro Francisco DIAS ANTUNES
RUSSIAN FEDERATION
Elena GLUKHOVSKAYA
Sergey SHESTOV
Pavel AVDOVIN
Aleksandr VOTINTCEV
SWITZERLAND
Serge HEINIGER
UNITED KINGDOM
Stuart FOX
Rob DAVIES
Nigel GAIT
Anton MUSCAT
EUROCONTROL
Mark FRASER
Bjorn HANSSON
Asli OCAL
Zarko SIVCEV
IATA
Carlo VERELST
ICAO
Chris KEOHAN
INSTITUTE OF FLIGHT GUIDANCE (germany)
Ruzica VUJASINOVIC
AIR FRANCE
Marcus FARRELL
Appendix B
VOLCEX13/02 Planning
5 June 2013
Contact List
FINLAND Jukka HANNOLA
Tapio TOURULA
representative of Finnish transport safety
agency
FRANCE Jean-Philippe DESBIOS
METEO-FRANCE
Nathalie DOMBLIDES
DGAC Cabinet DG
nathalie.domblides@aviation-
civile.gouv.fr
Patrick SIMON
METEO-FRANCE
Information Systems Management
Aeronautics
42, avenue G. Corolis
F-31057 Toulouse
Tel + 33 5 61 07 8150
Fax: + 33 5 61 078109
ICELAND Egill THORDARSON
ISAVIA
NOTAM
Project Manager
Tel + 354 424 42 94
Fax: + 354 424 42 00
Arni GUDBRANDSSON
ATC Watch Manager
ISAVIA
+ 354 424 41 41
IRELAND James LAVELLE
Tony DORE
Shannon Area Control Centre
Ballycasey Cross,
Shannon,
Co. Clare`
Shannon
Linda O'NEILL
linda.o'[email protected]
ITALY Vasco LOCCI
Officer of Air Navigation Regulation
Department
ENAC - Italian Civil Aviation Authority
Tel +39 06 44 596 771
B-2
Christian AJELLO
Italian Air Force
Lieutenant Colonel - Regional MET Center
of Milan
Tel + 39 02 739 04 624
Giovanni BARRACO
Ente Nazionale per l’Aviazione Civile
(Italian Civil Aviation Authority)
Airworthiness and Operations Regulation
Division
Carmelo LOPIS
Lieutenant Colonel - Air Navigation
Regulation Department
Tel +39 06 44 59 68 04
Fax: +39 06 44 59 66 28
Santo Guiseppe SGRO
Italian Air Service Provider
ENAV
Salvatore TEDESCO
Lieutenant Colonel
Air Navigation Regulation Department
Tel + 39 06 44 59 6805
LATVIA Deniss ZILKINS
Performance Engineer
SmartLynx Airlines
Tel + 371 278 42 267
Teodors POLUREZOVS
EAD Engineer
State Joint-Stock Company
of Air Space Utilization and Air Traffic
Organization
Latvijas Gaisa Satiksme
Tel + 371 67300664
Peteris ZACESTS
Deputy Chief of Meteorology Division
State Joint-Stock Company
Of Air Space Utilization and Air Traffic
Organization
"Latvijas Gaisa Satiksme"
Tel +371 67 300 763
Fax: +371 67 300 705
NORWAY Line HAMMERLUND
Ole Petter NORDNES
Senior ATS Advisor
AVINOR
P.O.Box 150
N-2061 GARDERMOEN
Tel +47 670 33759
Fax: +47 75520733
Jan Gunnar PEDERSEN
Head of ATM Operations Support &
Development
AVINOR - Norway P.O. Box 150 2061
Gardermoen
Tel +47 9719 4853
B-3
Ira SMEDBY
Inspector Aviation Meteorology
CAA
Tel + 47 97 57 22 40
PORTUGAL Antonio BEJA
Air Navigation Department
Instituto Nacional de Aviaçao Civil
Rua B, Edificio 4 - Aeroporto da Portela 4
1749-034 Lisboa
Jose AMARAL
Alvaro ANTUNES
Air Traffic Controller
NAV Portugal, Apartado 47, 9580 909 Vila
do Porto, ACORES
Tel +351296820519
Fax: +351 296 820 363
RUSSIAN
FEDERATION
Aleksandr VOTINTCEV
Pavel AVDONIN
Elena GLUHOVSKAYA
Department Adviser
Federal Air Transport Agency
Department of Airspace utilization
Management
Tel +7 499 231 68 96
Fax: + 7 499 231 55 35
Sergey SHESTOV
SWITZERLAND Serge HEINIGER
Safety Risk Management
Federal Office of Civil Aviation
CH-3003 Bern
Tel + 41 31 325 84 25
UNITED KINGDOM Stuart FOX
Rob DAVIES
Nigel GAIT
Meteorological Office
Fitzroy Road
Exeter
Devon EX1 3PB
Tel + 441 392 886 268
Fax: + 441 392 88 5681
Anton MUSCAT
MET OFFICE
AIR FRANCE Marcus FARRELL
Air France
45 rue de Paris
F-95747 Roissy Charles-de-Gaulle
FRANCE
Tel + 33 (1) 41 5680 12
E-mail: [email protected]
B-4
IATA Carlo VERELST
NM AO Liaison Cell
IATA Manager Infrastructure Europe
International Air Transport Association
350 avenue Louise
BE-1050 Brussels
Tel +32-2-729 97 51
EUROCONTROL Mark FRASER
EUROCONTROL
96 rue de la fusée
1130 Bruxelles
Bjorn HANSSON
EUROCONTROL
96 rue de la fusée
1130 Bruxelles
Asli OCAL
DNM
Zarko SIVCEV
Advisor
Eurocontrol,
96 rue de la Fusée
B-1130 Brussels
Tel + 32 2729 9775
Fax: +32 2729 9028
INSTITUTE OF
FLIGHT GUIDANCE
Ruzica VUJASINOVIC
Institute of Flight Guidance – Department of
Pilots Assistance
Lilienthalplatz 7
38108 Braunschweig, Germany
Tel + 49 531 295 2111
Fax: + 49 531 295 2550
ICAO Chris KEOHAN
ICAO Regional Officer Air Navigation
Systems Implementation (Meteorology) –
EUR/NAT/MID Regions
3 bis villa Emile Bergerat
92522 Neuilly sur Seine Cedex
Tel + 33 1 46 41 85 16
Fax + 33 1 46 41 85 00
__________________________
C-1
Appendix C
EUR/NAT VOLCEX13/02 PLANNING MEETING
5 June 2013
The Gresham Hotel, O’Connell Street, Dublin
Place of Registration: Ireland
Provisional Agenda
5 June 2013
Time Item Lead
0830 Registration --
0900 Welcome and opening of the meeting Secretary
0915 VOLCEX13/02 framework, including:
Determination of Exercise Leader;
Participants including States, International
Organizations, airlines and other bodies;
Preliminary exercise aims and objectives.
Exercise Leader
1000 Review of:
Volcanic Ash Exercises Operating Instructions
(VOLCEX OPINS);
Exercise Leader
1030 Coffee break --
1100 Exercise scenario planning, including:
Exercise volcano;
Exercise duration;
Role of VAACs, MWOs, ACCs, Network
Manager, MATMC, EACCC, volcano
observatory, airline operators, national supervisory
authorities, and other players; and
Communications
Exercise Leader
based on the
Initial Exercise
Reports submitted
by DISTAFF
1230 Lunch break --
1330 …continued:
Exercise Directives;
Initial Exercise Reports;
Exercise Debrief; and
Final Exercise Report
Any other business
Exercise Leader
based on the
Initial Exercise
Reports submitted
by DISTAFF
1500 Coffee break (if meeting will last at least one more hour –
otherwise close)
--
…/…
C-2
FIRs that will very likely be impacted by Volcanic Ash Exercise 13/02
ICAO location indicator Name of flight information region
LPPO Santa Maria Oceanic
LPPC Lisboa
GCCC Canarias
GMMM Casablanca
DAAA Alger
LECM Madrid
LEBL Barcelona
LFRR Brest
LFBB Bordeaux
LFMM Marseille
Note that States with FIRs near the expected area of impact may wish to consider their involvement in the
exercise as they would likely experience an indirect impact from the simulated volcano ash event.
C-3
INITIAL EXERCISE REPORT TEMPLATE FOR EUR/NAT VOLCEX13/02
IMPORTANT NOTE: To be completed by Exercise VOLCEX13/02 Directing Staff and sent to the Exercise
Leaders via email no later than 30 October 2013
Name of reporting agency or organization: {Enter}
Date of exercise: 23 October 2013
Time of the exercise: 0730 to 1730 UTC
Exercise Leaders: NAV Portugal ([email protected], [email protected])
1. Meeting your objectives
Provide a brief comment on whether your Administration considers the volcanic ash exercise
fulfilled the objectives as detailed in the Exercise Directive.
{Enter}
2. Completeness of the Exercise Directive (and its Annexes)
In view of its role as the main working document for the volcanic ash exercise, provide a brief
comment on the completeness, or otherwise, of the Exercise Directive and its Annexes.
{Enter}
3. Day 1 vs. Day 2
Provide a brief comment on the volcanic ash exercise, as seen from your Administration.
{Enter}
4. Communications
Assess communications operations, i.e. message handling and distribution as well as the other
information exchange.
{Enter}
…/…
C-4
5. Log of exercise operation
A recapitulation of the exercise operation log, as it was actually played on the exercise day.
{Enter}
6. Lessons learned
List the major or most significant lessons learned during the exercise.
Approximately 3 items.
{Enter}
7. Recommendations
List recommendations, if appropriate, within your Administration, national and/or international.
Approximately 3 items.
{Enter}
-- END --