EUROCAT Data Management Program

EDMP

What is EDMP?

Designed for EUROCAT by BioMedical Computing Limited, East Sussex

Written in Access Designed as a flexible tool to assist in

the collection, management, reporting and analysis of congenital anomaly data

Would EDMP be useful to you?

Are you interested in membership of EUROCAT? Please see the website for different membership categorieswww.eurocat.ulster.ac.uk/memberreg

Are you able to follow the guidelines as described in Guide 1.3?

Please note that there is not an automatic malformation coding system

Malformations are coded to ICD10 with BPA one digit extension. Anomalies of interest to EUROCAT are those with codes in the Q chapter of ICD10 and a very limited set of conditions coded outside the Q chapter

Coding of EUROCAT Subgroups

EUROCAT subgroup

ICD10-BPA ICD9-BPA Comments

All cases Q-chapter, D215, D821, D1810, P350, P351, P371

74, 75, 27910, 2281, 7710, 7711, 77121

Nervous system Q00, Q01, Q02, Q03, Q04, Q05, Q06, Q07

740, 741, 742

Neural Tube Defects Q00, Q01, Q05 740, 741, 7420

Anencephalus and similar

Q00 740

Encephalocele Q01 7420 Exclude if assoc. with anencephalus

Spina Bifida Q05 741 Exclude if assoc. with anencephalus or encephalocele

….Continued for 95 subgroups Ref: EUROCAT Guide 1.3, Chapter 3.3

Main Menu

Dataset Choices

Core data – essential for all EUROCAT registries to collect

Non-core data – not mandatory to collect

Local variables – not sent to EUROCAT

User specific variables – allows flexibility

Add/Edit Cases

There are a number of data entry screens, subdivided to collect information on:

Baby & Mother Malformations Exposure Family History & Sociodemographic Local Variables

View a Case

There are a number of ways to retrieve the case of interest:

Local ID number if known Date of birth Place of birth

etc

As the name suggests you can not edit data in this mode

Print

Shows all the information held on a case

Same format as entry screens

Importing Data You can use EDMP as your sole data

collection tool Or you may wish to keep your existing

data collection system However Central Registry can only

accept data that has been verified by use of EDMP

Variable names need to match EUROCAT guidelines (see chapter 2.2.1a of the EUROCAT User Guide 1.3)

Error Log

EDMP has a number of validation tools to help ensure data is as accurate as possible

After import, run the Error Log This highlights any errors which can then

be checked

Data Validation

Each time you enter a new case, Central Registry recommends the use of:

‘Duplicate Check’ button ‘Validation’ button

Results of Validation

Reports

You have a wide range of reporting functions

Web Site Style Tables Reports by Criteria:

FrequenciesList – Case ID & SummaryList – Malformation Codes By CaseExport All or Selected Variables

Example of Website Style Report Showing Prevalence Rates Per 10,000 Births

Excluding Chromosomal

Anomaly Subgroup

LB (n) FD (n) TOP (n) LB+FD+TOP (n)

LB+FD+TOP (rate)

LB+FD+TOP(n)

LB+FD+TOP (rate)

All anomalies 486 7 98 591 222.01 518 194.59

Nervous System 18 3 29 50 18.78 44 16.53

Neural Tube Defects

3 1 16 20 7.51 19 7.14

Anencephalus & similar

0 0 7 7 2.63 7 2.63

….Continued for 95 subgroups

Exporting Data

Central registry only accepts data that has been verified by EDMP and data exported in the form of a .csv file

Because of changes in fields of information collected, data before 2005 has to be exported separately from 2005 onwards

Denominators

To allow EDMP to calculate prevalence rates, the denominators for the registry area have to be entered.

Live births Stillbirths Total births

Statistical Surveillance

This allows you to scan your data for trends and clusters

You can specify the time period Output can be for all anomaly subgroups

or an individual subgroup A detailed protocol is available to

members on EUROCAT website

Example of Statistical Surveillance Output to Excel

Results of Trend Test Analyses

Results of the Cluster Monitoring

Graphical Representation of Trend Surveillance

System Menu

A range of administrative functions Data location – this shows you the

directory where your EDMP data file is stored. It is vital to regularly back up this file so that data is not lost

Users & Passwords – this allows you to set passwords and different levels of access for different users

Assistance

Training can be provided at Central Registry

Workshops are held annually at the EUROCAT conference

Regular updates to the software are provided