EVAAS Roster Verification (RV) Webinar

April 14, 2015NHCS Testing and Accountability Department

AgendaParticipants will

Identify tasks for each of the four verification windows Decide to designate an assistant principal as the, “school

roster verifier” Review teacher lists to

Provide teachers access to the RV process Add/remove teachers Add/remove course rosters

Calculate Student teacher assignment Percent of instruction

Timeline

Principal Preview Window: April 13-26

Check teacher list to be sure all who will verify rosters are listed.

Add teachers who are not on the Roster Verification list and make sure they have the correct permissions.

Add or remove rosters for teachers.

Consider building capacity for assistant principal by expanding permissions for the assistant principal.

School Roster Verifier (SRV)

SRV can see everything in roster verification screens that the school administrator can see.

Performs the same roster verification actions that the school administrator performs.

Add, remove, and restore rosters. Add or remove teachers on the school’s roster verification

teacher list. Add, remove, and restore students on rosters. Edit the amount of instructional responsibility on rosters. Move rosters for an unavailable teacher up to the school. Send rosters back to teachers. Verify and submit rosters.

Preview Window:

During the Preview window, you might need to add: 

CTE teachers (high school) K-3 teachers (Amplify should have added these teachers) Exceptional Children's teachers  ESL teachers  AIG teachers  Teachers of special programs or targeted intervention classes, if applicable Reading and math specialists/coaches, if applicable 

NOTE: Itinerant teachers can access rosters from multiple schools through one account If a teacher has rosters at multiple schools, the teacher can now access rosters at each of the schools from any single EVAAS account that has access to roster verification.

Getting Started

Reports: Select ACTIVE Roster Verification

Step 1: Select, Manage Teachers’ List

Step 2: Verify all teachers are listed and make additions, deletions and adjustments.

1. Correct teachers who are listed.2. Add teachers who are not listed.3. Delete teachers that left months ago.

Step 3: Fix all “red person icon” accounts.

Step 3: Continued

Step 4: Fix all “schoolhouse icon” accounts (teachers who have accounts at other schools.)

Step 4: Continued

Step 5: Add or remove teachers

Window 2: Teacher Roster Verification: April 27-May 24

Please consider asking teachers to wait until after the May 15 student data update

Teacher Roster Verification: April 27-May 24

For each student:

Set Student + Teacher Assignment to the proportion of the semester or school year that the teacher and this student were assigned to each other.

Set Your % of Instruction to the proportion of the semester or school year that the teacher taught the student this subject. If another teacher or specialist was responsible for some of this student's instruction in this subject, the teacher's percentage of instruction will be less than 100.

Teachers may add their own rosters and utilize the new “copy” feature

Step 1: Select, Add/Remove Roster

Step 2: Select, Add Roster.

Step 3: Select “Test Name” and then the “option”

“Add a blank roster” is utilized when there are no rosters on the teachers list

“Add a roster that contains students from an existing roster” is utilized when there is a student roster in place and the teacher wants to use that same student roster or another subject

Teacher Roster: Essential Questions

Am I the only teacher responsible for teaching the subject?

Did I teach the child the entire year?

New Resource: Student + Teacher Assignment

Sample: If the student (or teacher) arrives and begins on Day 16 of the school year, then the Student Teacher assignment is 92%

New Resource: Examples/scenarios

Samples include teaching situations when more than one teacher is claiming instructional responsibility for a student in a tested* subject regular classroom teachers and other teachers providing

instruction such as AIG, EC, ESL, math; and reading specialists in team teaching, co-teaching, push-in, or pull-

out instructional situations.

The total minutes the subject is taught should be calculated using the total minutes of instruction possible may be best calculated by the day, week, month, or year.

Scenario: Co-teaching

An EC teacher* and a regular classroom teacher plan and implement instruction for all students in a Math I course.

Process: The classroom teacher will claim 50% for all of the students in the

classroom. The EC teacher will create a roster with all students in the

classroom and will claim 50% for all of the students in the classroom (not just those on her caseload) in the column called Your % of Instruction.

*Also applies to AIG, ESL, and other support teachers

Scenario: Push in Identified students receive additional instructional

support provided by specialists within the regular classroom environment.

The specialist(s) provide(s) instruction to specific students and may or may not engage with and/or assist other students.

For purposes of Roster Verification all teachers claim partial instructional responsibility for the identified students.

The classroom teacher claims full instructional responsibility for students in her classroom who are not identified for additional support services in this content area.

Scenario: Pull-out (Not during the regular instructional period)

A student receives math instruction in the regular classroom setting. In addition, the AIG teacher* provides math instruction to the student outside of the regular classroom setting.

Process: The first step in calculating the percentage of instruction is to add up the total minutes of math instruction possible.

The regular classroom teacher instructs the student in math for 90 minutes a day (90 min x 5 days = 450 min per week).

The AIG teacher provides 45 minutes of math instruction outside of the classroom 3 times per week (135 min per week).

The total math instruction provided per week is 450 minutes + 135 minutes = 585 minutes.

The regular classroom teacher calculates 450 minutes (her instructional minutes) divided by 58 5minutes (total instructional minutes possible) and determines her percentage was 77%. (450/585 = .77) She enters 77% in the Your % of Instruction column.

The AIG teacher calculates 135 minutes (his instructional minutes) divided by 585 minutes (total instructional minutes possible) and determines his percentage was 23%. (135/585 = .23) He enters 23% in the Your % of Instruction column.

*Also applies to EC, ESL and other support teachers