event registration ignite leadership series
TRANSCRIPT
Event Registration
Ignite Leadership Series
Space Reservations• HSB & SUB – event request will trigger space
approvalo Outdoor SUB spaces – use facilities for tables/chairs
• On-Campus – building contact information will be in event approval
• Off-Campus – make sure venue is appropriate (include address in event request)
• Make sure to request appropriate set-up and technology needs as necessary
• Be a good steward – clean up, cancel events, allow 2-3 business days for reservations
Dates & Times• Spring 2013 Blackout Dates
o January 14th – first day of classes (first day for events)o January 21st – MLK Holidayo March 9-17th – Spring Breako March 23rd – Bearathono March 29th-April 1st – Easter Holidayo April 13th – Steppin’ Outo April 18th – Dia de Losoo May 4th – May 14th – Dead Week Exams (May 3 – last day for events)o Save the Dates for Fall 2013: Welcome Week, Parent’s Weekend,
Homecoming, Steppin’ Out, Home football games
• Sunday-Thursday past midnight for on-campus events and off-campus events.
• After 1 a.m. on Friday and Saturday nights.• On Sundays before 1 p.m.
Who is invited?• Members Only• Members and Guests (invited – formals, take a
dates, crushes)• BU Community (anyone affiliated with Baylor)• Waco Community • Other (anyone outside BU/Waco – sport club
games)
• Make sure to select the appropriate audience! Appropriate forms can be dependent on this.
Organization Travel• Register as an event• Make sure to include accurate dates/times• Include traveling advisor, transportation,
accommodations, & # traveling in request• Fill out and return appropriate travel forms• Things to consider
o No cohabitationo Curfews (to be set by students and advisors)o Appropriate driver forms
New Member Education
• New Member Education Proposals – due to Student Activities at least 4 weeks prior to NME beginning
• All programs are limited to 5 weeks.• New member activities need to be registered as
events – must take place between 8am-10pm• New member activities cannot take place in any
on-campus dining facility nor conflict with class times
Forms• Travel • Special Events• Solicitation• Speaker• Exemption
• These will be attached in your event approval. • Turn in 2 weeks prior to leave time for appropriate
processing.
Registration Tips• Double check blackout dates and time regulations
prior to registering events• If you don’t receive an e-mail, check your junk
folder• Make sure to register events as soon as possible –
allow two weeks for those requiring forms• Any changes you make will re-trigger advisor
approval• Be a good steward – cancel events & space as
needed• Event approval does NOT equal space approval