event & space planning guide - birmingham southern · pdf fileworkshop or meal (banquet)...

AN INDEX TO CAMPUS FACILITIES & SERVICES

BSCBirmingham-Southern College

Event & Space Planning Guide

Birmingham-Southern CollegeEvent and Space Planning Guide:

An Index to Campus Facilities and Services

This Event and Space Planning Guide was prepared to help BSC faculty and staff with the task of holding events. This guide will give you an overview of Birmingham-Southern College’s campus, its facilities and services. This Guide should be a resource to you as you plan your event. The event may be a seminar for a few or a campus-wide conference for hundreds. It may last only a few hours or span a week. Whatever the size or depth, the purpose will not be achieved unless some competent person is in charge of planning, scheduling and conducting the event.

DEFINITIONS: For the sake of brevity, the term “Event” refers to meetings, meals, conferences, seminars, workshops, banquets, receptions, lectures, etc., of various sizes. “BSC” refers to Birmingham-Southern College. “A/V” refers to audio-visual equipment. “F&E” refers to Facilities and Events Office.

The planning guidelines are meant to be samples for you to prepare your own list for your event. Planning guidelines and timetables will vary depending on the size of the group, length of event, and facility being used.

Very small meetings almost run themselves. It takes a great deal of detailed organization to control the activity and movement of a large group of event participants.

On-site supervision of an event is demanding and hectic. There are numerous things that can go wrong and, even with the best-planned event, something invariably does. Advanced planning and attention to detail will help to handle almost any surprise.

EVENT & SPACE PLANNING GUIDE: AN INDEX TO CAMPUS FACILITIES & SERVICES

Table of Contents Page

Event Planning Guidelines .............................................................................................................. 4Event Management Timetable ......................................................................................................... 4

Planning Checklist ................................................................................................................... 8Space Use and Setup Design ...........................................................................................................10

Space Selection ............................................................................................................................10Setup Configurations ..................................................................................................................10

Setups with Chairs ..................................................................................................................11Auditorium (Theater) Style ................................................................................................11

Setups with Tables and Chairs ...............................................................................................11Classroom Style ..................................................................................................................11Conference Style .................................................................................................................11

Hollow Square ................................................................................................................11U Shape ...........................................................................................................................11Board of Directors ......................................................................................................... 12T Shape........................................................................................................................... 12

Workshop or Meal (Banquet) Style .................................................................................. 12Paired Rectangular Tables ............................................................................................. 12Round Tables ................................................................................................................. 12Crescent Style................................................................................................................. 12Head Tables ................................................................................................................... 12

Reception ................................................................................................................................ 13Guidelines on Seating Styles for A-V Presentations ................................................................. 13Room & People Proportions ..................................................................................................... 13

How Many Can Fit Comfortably with Your Layout......................................................... 13Diagrams of Room Setup Configurations ................................................................................ 14Planning Terminology ............................................................................................................... 19

Equipment ............................................................................................................................. 19Types of Meetings .................................................................................................................. 20

Campus Calendar/ Facility Reservation Procedures ......................................................................21General Guidelines for Use of all College Facilities ..................................................................... 23

Statement of Campus Facility Usage ........................................................................................ 24College Facilities and Services ....................................................................................................... 24

Athletic Facilities ........................................................................................................................ 24Coliseum (Bill Battle Coliseum) ............................................................................................... 24

Suite ........................................................................................................................................ 24Rooms A & B .......................................................................................................................... 24

Burch Gymnasium ..................................................................................................................... 24 Striplin Physical Fitness and Recreation Center....................................................................... 25 Swimming Pool.............................................................................................................................. 25

2 | BIRMINGHAM-SOUTHERN COLLEGE


Intramural Field ......................................................................................................................... 25Striplin Baseball Field ................................................................................................................ 25Soccer Field................................................................................................................................. 25Tennis Complex ......................................................................................................................... 26Classrooms ................................................................................................................................. 26College Theatre .......................................................................................................................... 30Southern Environmental Center ............................................................................................... 30Harbert Building ........................................................................................................................ 30

Harbert 128 (Large Lecture Room/Auditorium) .................................................................. 30Stephens Conference Center (Harbert 105 & 106) .............................................................. 30

Hill Music Building .....................................................................................................................31Hill Recital Hall ......................................................................................................................31Hill Lobby (Blue Room) Area ................................................................................................31

Kennedy Art Gallery ....................................................................................................................31Library Facilities ......................................................................................................................... 32

Library Auditorium ................................................................................................................ 32Library Archives ..................................................................................................................... 32Wood Room ........................................................................................................................... 32

Munger Auditorium ................................................................................................................... 32Residence Halls .......................................................................................................................... 33

Bruno Guest Rooms (Bruno 3DA & 3DB) ........................................................................... 33Norton Campus Center ............................................................................................................. 34

Great Hall ............................................................................................................................... 34Bookstore ............................................................................................................................... 34Hilltop Dining ...................................................................................................................... 35POD Express .......................................................................................................................... 35POD Market ........................................................................................................................... 35

Other Dining Services ................................................................................................................ 35Catering Services .................................................................................................................... 35Special Requests ..................................................................................................................... 36SGA Room .............................................................................................................................. 36Polling Booth ......................................................................................................................... 36Post Office .............................................................................................................................. 36

President’s Dining Room...................................................................................................... 36Executive Dining Room ......................................................................................................... 37

Stockham Building .................................................................................................................... 37Stockham Parlor .................................................................................................................... 37

Urban Environmental Park......................................................................................................... 38Yeilding Chapel .......................................................................................................................... 38

Chapel Wedding Policies .................................................................................................. 38

EVENT & SPACE PLANNING GUIDE: AN INDEX TO CAMPUS FACILITIES & SERVICES | 3


Other Services ................................................................................................................................. 39Campus Police ........................................................................................................................... 39

Emergency Assistance Telephones ........................................................................................ 39Bruno Entrance ...................................................................................................................... 39Traffic Rules ............................................................................................................................ 39Parking Areas.......................................................................................................................... 39

Reserved Parking ........................................................................................................................ 40Print Shop .................................................................................................................................. 40Copy Machines........................................................................................................................... 40

Smoking Policy............................................................................................................................... 40


Event Planning GuidelinesIdentify Event Objectives.

Determine the Target Audience.

Develop the Format.

Establish the Budget.

Determine Physical Requirements.

Event Management TimetableTimetables vary depending on the size of the group, season and facility used. This timetable has been prepared to give you the maximum coverage for the maximum results. For small meetings, you may only need half the time shown here.

It’s very important to prepare your own calendar to mark deadlines. It’s a great way to prevent details from slipping through the cracks.

10-12 Months Ahead Assigned to CompletedSelect date(s), time, locationDevelop planning checklistReserve space with Facilities & Events DirectorSchedule event on Campus CalendarContact food service to reserve datesProgram developmentPrepare preliminary budgetBegin search for speakers

7-9 Months Ahead Assigned to CompletedDetermine supply needsContract with speakersDevelop preliminary guest listCreate design for printed materials with Director of Visual Identity and PublicationsCreate your media and marketing plan with Communications DirectorReview security and risk management issues with Campus PoliceDetermine additional support servicesStay abreast of your budgetMake preliminary arrangements for VIP hospitality


3 - 6 Months Ahead Assigned to CompletedFinalize invitation design and copyInspect physical plant and request any work that needs to be done with the Director of Facilities and EventsHold a logistics meetingMake special travel arrangements with airlines or agent and advise participantsRefine budgetReview A/V needsFine tune guest list, update mailing listContact program participants with details of their roles, remarks, arrangementsSelect menus and taste testComplete your agendaScript your programFinalize details

8 Weeks Ahead Assigned to CompletedAddress invitations and mailSelect final food and beverage requirementsGet special requirements from your speakerOrder A/V equipmentA/V Technician needed?Recruit registration personnel

4 - 6 Weeks Ahead Assigned to CompletedReview facility needs and setups with Office of Facilities and EventsFinal program copy sent to printerCheck and double check all logistical arrangementsReview program with all speakers and presentersHave final program printedHave registration packets preparedPrepare roster of attendees for registration packetObtain all handouts for shipping to facility


2 - 4 Weeks Ahead Assigned to CompletedComplete and send facility reservation sheets to Facilities & Events OfficeSend complete itineraries to appropriate partiesRecord RSVPs as they arriveDiscuss details with food serviceReview A/V with producers and individual presenters

1 - 2 Weeks Ahead

Assigned to Completed

Advise Catering Director and Facilities & Events Director of any change in numbersPut final touches on scriptFinalize seating arrangementsHold briefings and rehearsals with all partiesAssemble supply box and/or registration boxSend itinerary to campus police, Operations, F&E Office.Arrange for a runner and transportation - in case of emergency

Day Prior to Event Assigned to CompletedInspect all facilities and groundsReview all setups, including registration areaDouble check on site supervisionHave pre-event meeting with all appropriate personnel

Day of Event Assigned to CompletedSet up registration areaHave extra copies of lists, plans, schedules, staff assignmentsHave access to all appropriate cell phone numbersLost and Found Box Message Board


Wrap Up Assigned to CompletedArrangements to close the site and gather materialsEvaluation meetingThanks you letters, notesBill paymentWrite complete report for file


Planning Checklist

Preliminary Planningo Date(s), Time & Place

o Goals, format

_______________________

_______________________

_______________________

o Audience

o Number expected ___

o Sponsor

o Fiscal responsibility

_______________________

o Department approval

o Overall format

o Budget

o Check for conflicts

o Preliminary schedule form

o Initial program plan

ArrangementsFood Service

Type of Meal:

o Breakfast

o Lunch

o Dinner

o Reception

o Menu Selection

o Water & glasses for lectern

o Room to be served in

o Reserved

o Room Layout

o Cost of meal

o Tickets & Ticket takers

o Time

o Head table, how many? ___

o Place cards for tables

o How many to be served

o Date for guarantee

o Centerpieces,

decorations?

o Lectern & Sound

Meeting Rooms

o Number of rooms ___

o Sizes & types of rooms

o Setup Configuration

o When can room be set up?

______________________

o Reserved

o Reservation forms

submitted

o Exhibit area

o Map of locations

o Headquarters room

o Name tag table

o Water & glasses

o Gather materials

when over

Audio Visualo Projection equipment

o Movie (DVD, Blu-Ray)

o Power Point

o Slide

o Computer

o Microphone(s) (wired,

handheld, lavalier)

_______________________

_______________________

_______________________

o Chalk board, chalk

o Flip stand, Chart stand

o Dry erase markers

o Signs

o Screens

o Lectern

o Sound system & mixer

o Extension cords

o Connection cables

o Adapters

o Technician

Special Serviceso Reserved parking

o Extra security

o Handicapped guests

o Table skirting

o Admission Display


Presenterso Confirmed

o Fee or expense

o When payment to be made

_______________________

o Photos

o Vitae

o Special equipment needs

o Travel arrangements

_______________________

_______________________

_______________________

o Spouse attending

o Host

o Name tag/ribbon

o Special arrangements

_______________________

_______________________

_______________________

o Lodging arrangements

_______________________

_______________________

_______________________

o Directions to campus

o Copy service

Marketing & Publicityo Brochure design

o Copy for brochure/invitation

/event program

o Cost

o Updated mailing lists

o Photographer

o News releases

o Invitations

Registrationo Time & Location

o Signs

o Folders

o Bags

o Note paper

o Copies of agenda

o Tables & Chairs

o Table cloths

o Cash box

o Tickets

o Personnel

o Name tags

o Questions & Answers

o Pens & Pencils

o Maps

o Message Board

o Participant list

Generalo Schedules to:

o Campus Police,

Operations

o Participants

o F&E Director

o Operator

o Shuttle service, drivers

o Campus Welcome

o Guides for directions

o Evaluation forms

o Final report & thank yous

Notes

_______________________

_______________________

_______________________

_______________________

_______________________

_______________________

_______________________

_______________________

_______________________

_______________________

_______________________

_______________________


Space Use and Setup Design

Space Selection

In selecting space(s) for your event, you will want to consider:

Type (function) of event

Physical factors of facility

Number of attendees

Attendee comfort

A/V requirements

Speaker focus

Food and beverage requirements

Traffic flow

Restroom accessibility

Facilities for handicapped individuals

External noise

Work closely with the F&E Director to choose the college facilities that best fit your event requirements.

Setup Configurations See sample diagrams, beginning on page 14

These play a far larger role in an event or meeting than many planners realize. The arrangement of tables and chairs often determines the flow of communication.

You can choose from among many possible configurations in setting up your function rooms; your choice will depend on the particular requirements for each event, and on the potential (and limitations) of any given room.

Once you are familiar with the setups discussed below, and have evaluated the strengths and weaknesses of each, you will find your choices are largely a matter of logic and common sense.

Here are brief descriptions of the five basic room setups including variations of each.


Setups with Chairs

Auditorium (Theater) Style

Used for lectures. The focal point of the function is the elevated platform or lectern at the front of the room. Chairs are set in rows facing a platform, lectern or head table

Variations of the auditorium style setup include:

Auditorium style with or without center aisle,

Crescent style (chairs in semicircular arrangements) with or without center aisle,

Crescent style with 4 sections facing each other with aisles (setup used for Faculty meetings)

“V” shape.

Crescent style variations allow for discussion.

Can accommodate large groups

Good for A/V presentations

Attendees cannot take notes unless there are folding tablet arms

For large groups, sight lines are bad for members in the rear unless these sections of the audience have been placed on risers or the floor slopes up toward the back of the room.

Setups with Tables and Chairs

Classroom Style

Used for lecture sessions and for note taking. Attendees are seated at tables facing the speaker.

Variations: with center aisle, without center aisle, tables set in a “V” shape.


This setup uses a large amount of space.

Conference Style

Used for meetings and idea exchange. Can also be used for meals.Attendees are seated around a table(s). Specify the type of table arrangement desired.

Hollow Square

Self-explanatory. Chairs are placed on the outside only. Similar to U-Shape. Used for idea exchange

Creates a feeling of equality among participants.

Difficult to use A/V equipment No matter where the equipment is placed, some members are forced to turn their seats around.

U Shape

Used for board meetings and idea exchange. A horseshoe-shaped arrangement of tables.


Indicate if chairs are to be placed on the outside only or on the outside and inside.

Allows all participants to see and hear each other and creates a feeling of intimacy between the group leader and participants and the participants themselves.


It takes up a large amount of space.

Board of Directors

Used for board meetings and idea exchange. A long double-width setup.

Good for small groups and discussion.

Not all can see the A/V projection screen comfortably. However, if the screen is placed at the narrow end of the setup, only a small number of attendees will need to turn around to see the projected image.

T Shape

Self explanatory. If only certain persons such as chairpersons or presenters are to be seated at the top of the “T,” specify the number of chairs to be placed in that location.

Emphasizes the role of the head table.

Workshop or Meal (Banquet) Style

Used mainly for seminars and dining. Rectangular tables are set up in rows with chairs on each side. Tables can be separated if space allows.

Paired Rectangular Tables

Self-explanatory. Tables are set up paired together.

Indicate if seating is to be placed on all four sides, or just three.

Good for discussion

Not good for A/V presentations

Round Tables

Tables are 72” round and can seat up to 8 people.

Specify the number of chairs at each table. (Available only in Bruno Great Hall)

Good for discussion

Not good for A/V presentations

Crescent Style

Tables are setup perpendicular to the lectern or platform in a fan or semicircular shape.

Specify the number of chairs at each table.


Head Tables

Specify if you need a head table setup and the number of people seated at head table.

Reception

A standing social event with food and beverages. Tables are set up for food and beverage service only. Chairs may be placed around the walls of the room for seating, if space allows.

Guidelines on Seating Styles for A-V Presentations

Some seating styles work well for A/V presentations and others present problems. The most suitable seating styles for A/V presentations are Auditorium, Classroom, or U-Shaped. Auditorium and classroom allow placement of the projection screen in the center or in the corner of the meeting room. The screen or the head table can be angled for good sight lines for both those seated there and the audience.

Banquet, perpendicular, and hollow square seating styles limit the use of A/V presentations. A significant number of attendees must turn in their seats to see the projection screen no matter where it is placed. In the typical banquet style setup, half the audience must turn around to see the projection screen.

Room & People Proportions

Room Setup Approximate Sq. Feet Per Person

Theatre/Auditorium 9-10

Stand-up Buffets 8-10

Receptions 8-10

Seated Banquets 10-14

Classroom 15-16

How Many Can Fit Comfortably with Your Layout

The numbers in the boxes represent the number of square feet required per person for your meeting attendees to be comfortable in a room layout.

The figures are approximate based on rooms with no obstructions.

The figures do not take into account the physical layout of the room, means of egress or fire code maximum occupancy rates.


Diagrams of Room Setup Configurations

Auditorium Stylewith Center Aisle

Auditorium Stylewithout Center Aisle

Crescent Auditoriumwith Center Aisle

Crescent Auditoriumwithout Center Aisle



Crescent Auditorium 4Sections Facing with Aisle

Auditorium V Shapewith Center Aisle

Classroomwith Center Aisle

Classroomwithout Center Aisle



V ClassroomStyle

Hollow Square

U ShapeChairs Out Only

U ShapeChairs In and Out



Board of Directors T Shape

Reception Crescent Style



PairedRectangular Tables

Round TablesGreat Hall Only

Rectangular Tables in Rows Tables Separated


Planning TerminologyEquipment

Tables

All tables are 30 inches high.

On campus, we have the following tables:

Bruno Great Hall Rectangular tables, 36 inches wide x 8 feet long Round tables, 72 inch diameter

Stephens Conference Center Rectangular tables 36 inches wide x 8 feet long

Stockham Parlor Rectangular tables 36 inches wide x 8 feet long LecternsLecterns come in two different styles. Floor or Standing Lectern: a “reading desk” that holds the speaker’s papers and that rests on the floor.

Table Lectern: a “reading desk” that holds the speaker’s papers and that rests on a table.

Podium

A raised platform or stage upon which the speaker stands. (Sometimes called a “rostrum.”)

Dais

A raised platform on which the head table is placed. (Sometimes called stage section) BSC has stage sections available in the Bruno Great Hall.

Setup and Teardown TimeThe time needed before and after a function to arrange, rearrange, and clean the facility.


Types of Meetings

Break-out Sessions

Small groups formed from larger sessions for the purpose of discussing specific subjects.

Clinic

A workshop-type session in which the staff provides small groups with training in one particular subject.

Colloquium

A program in which the participants determine the content. Leaders construct the program around the most frequent problems. Usually has equal emphasis on instruction and discussion.

Concurrent Sessions

Session scheduled at the same time.

Congress

The most commonly used European designation for a convention.

Convention

Usually, general sessions and committee meetings convened for a common purpose; the traditional form of annual meeting.

Forum

A panel discussion by experts in a given field that provides opportunity for audience participation hosted by a moderator.

Institute

General sessions and group discussions of several facets of a subject; usually a substitute for formal education where the staff provides most of the training resources.

Lecture

A formal presentation by an expert; sometimes followed by a question and answer period.

Plenary Session

A general assembly for all participants.

Seminar

A group sharing experiences in a particular field under the guidance of an expert discussion leader.

Symposium

A panel discussion by experts in a given field before a large audience; some audience participation but less than that of a forum.

Workshop

A general session involving participants who train each other to gain new knowledge, skill, or insights in to problems.


Campus Calendar/ Facility Reservation Procedures

A. Initial contact is made with the Facilities and Events Office (ext. 4994 or 4904, or [email protected] and [email protected]). The availability of the facility will be checked and tentatively reserved if available. A Campus Facility Reservation Form must be on record in order to finalize a date on the calendar, even if the date has been determined by telephone or email. Fill the form out, keep the back (gold) copy for your records, and send the remaining copies to the F&E Office, Box 549069. (If you do not have a form, they may be obtained from the F&E office – Norton Campus Center, Room 214). This form must be received by the F&E office a minimum of 10 working days prior to the event to allow time for all the necessary arrangements to be made. If forms are not received, your reservation is not guaranteed and may be forfeited.

Below is a “Who To Call” list to schedule campus facilities:

Facility or Location Contact PhoneAcademic Quad Anne Curry 4904Admission Welcome Center Becky Baxter 7849Alumni Plaza Anne Curry 4904Andrews Green Anne Curry 4904Art Gallery Jim Neel 4925Art Seminar Room Jim Neel 4925 Bruno Conference Room Anne Curry 4904Bruno Guest Rooms Kathryn Banks 4994Chapel Anne Curry 4904Classrooms Susan Willard 4677Coliseum Anne Curry 4904Coliseum VIP Suite Anne Curry 4904College Theatre Judy Pandelis 4782Commuter Lounge Student Dev. 4729Computer Labs Susan Willard 4677Ecoscape Roald Hazelhoff 4934Edwards Bell Tower Anne Curry 4904Executive Dining Room Anne Curry 4904Food Court Anne Curry 4904Hanson Solarium Tommy Murphy 4723Hanson Loft Religious Life 4760Harbert 128 (Auditorium) Anne Curry 4904Hill Amphitheatre Anne Curry 4904Hill Blue Room (Lobby) Anne Curry 4904Hill Recital Hall Anne Curry 4904Honors House Tommy Murphy 4723Hulsey Hall Becky Baxter 7849Intramural Field Mike Robinson 4936Leadership Studies/OIP Conference Room Jennie Phillips 7717Library Auditorium Eric Kennedy 4740


“Who To Call” list, continued:

Facility or Location Contact PhoneLibrary Facilities Eric Kennedy 4740Library Plaza Eric Kennedy 4740Munger Auditorium Anne Curry 4904Munger Room 12 Rhonda Constance 4651Norton Atrium Anne Curry 4904Norton Conference Rooms Robby Prince 7791 (Owenton, Greensboro)Norton Great Hall Anne Curry 4904Norton Theatre Anne Curry 4904Polling Booth Joanna Jones 4722President’s Dining Room Anne Curry 4904Residence Hall Deck Tommy Murphy 4723SGA Room Robby Prince 7791Southern Environmental Center Roald Hazelhoff 4934Sports Center Mike Robinson 4936Sports Hall of Fame Room Joe Dean 4938Stephens Conference Center Anne Curry 4904Stephens Science Center Atrium Anne Curry 4904Stephens Science Center Auditoriums Patty Henry 4870Stockham Parlor Anne Curry 4904Striplin Physical Fitness/Rec Center Mike Robinson 4936Student Dev. Conference Rooms Robby Prince 7791Urban Environmental Park Anne Curry 4904Wood Room (Library) Eric Kennedy 4740

Please remember to send in your completed facility reservation request form a minimum of 10 days prior to your event. If reservation forms are not received, your reservation is not guaranteed and may be forfeited. If you plan to serve food at your event, your catering request form must be received by Food Service a minimum of 10 days prior to your event. Stop by the Facilities and Events planning office (Munger Room 11) if you need reservation forms. We’ll be happy to assist you.

If special arrangements are required for any campus facilities, arrangements must be made with the F&E Director, and a completed form mailed to Box 549069. Example: You reserve Hill Recital Hall for a seminar and you need a lectern, microphone, sound system, and table with four chairs for your seminar. The setup and equipment must be coordinated through the F&E Office.

B. When the form is received and processed, this will officially reserve the facility for your use. It will be determined if there is any need for equipment rental or additional security. It is possible that charges may be required for security, equipment rental or rental fees. If so, you will be notified of the estimated charges.

C. On Friday of each week, copies of the processed forms for the following week are sent to Campus Police, Operations, and Food Service.

D. When any facility is used, the F&E Director should be contacted 10 working days prior to the event so that the event will be placed on the weekly campus calendar.

E. The Campus Calendar is updated each Thursday for the following week.


F. All food or refreshment arrangements must be made by contacting Food Service (ext. 4712). Tablecloths, including table skirting, must be ordered through Food Service. Ice Water, Pitchers & glasses must be ordered through Food Service (for speakers at podiums, panels, etc.).

G. Arrangements for audio/visual equipment must be made through the F&E Office. You will be responsible for operation of the equipment unless arrangements have been made for A/V technical support through the F&E office. If you have not made arrangements for an A/V technician and any damage occurs, you and/or your department will be financially responsible for repair or replacement of the a/v equipment.

H. These procedures and policies must also be followed by all off-campus groups.

I. Equipment - Should it be necessary to rent equipment (tables, chairs, sound system, etc.) to accommodate requests, the rental cost will be incurred by the requesting party. This must be paid with college or external funds.

General Guidelines for Use of all College Facilities

1. Any group approved to use BSC facilities must have an on-campus sponsor, and that sponsor must be present at the group’s event on campus. The party signing the Facility Reservation Form will be held responsible for adherence to campus policies.

2. Anyone using campus facilities should leave room neat and orderly upon departure, with furniture and room returned to its original condition. Garbage and trash should be left accessible to housekeeping crew. All lights should be turned off when facility is not in use.

3. All decoration proposals must be submitted to the F&E Director for approval and coordination.

4. No posters or other signs may be hung on glass, paint, walls or doors.5. Scotch tape may not be used to hang signs.6. All decorations must be removed at the conclusion of the event.7. Nothing may be pinned, taped or otherwise affixed to the drapes in Munger

Auditorium and the Great Hall.8. The moving of college furniture must be done by Birmingham-Southern

Operations staff.9. Reasonable clean-up efforts are required of any group utilizing Birmingham-

Southern College facilities. If no effort is made, the group will be subject to a clean-up charge.

10. For events held at times other than 8:15 a.m. - 4:45 p.m., and events held in college facilities normally kept locked, Campus Police must be notified when the event has concluded.

11. The College food service provider shall be given first option in catering or otherwise providing food service for various campus events.


Statement of Campus Facility Usage

The various facilities of BSC are intended primarily for use in hosting campus activities of groups involving students, faculty and staff. Groups from outside the campus community will, on occasion, be permitted to use the facilities when available, and when it is determined that such groups offer a direct and significant educational, recruitment or community relations benefit. There will be charges involved with the usage of campus facilities by approved outside groups.

College Facilities and Services

Athletic Facilities

Coliseum (Bill Battle Coliseum)

Type of Functions - Basketball games, North Alabama Methodist Conference Annual session, events requiring this large a facility.

Maximum Capacity 250 Classroom Style (on coliseum floor) 700 Auditorium Style (on coliseum floor)500 Banquet Style (on coliseum floor) 1500 Permanent Seating in upper arena area

Technical Assistance - When sound equipment is required, arrangements must be made to have a technical assistant present. Should technical assistance be required to run lights or sound, there may be an additional charge. This applies to all groups using the facility.

Special Lighting - At present, no spotlights or follow spots are available in the Coliseum.

Guidelines

1. Food and beverage allowed only in the lobby areas.2. Adhesive backed products are prohibited in all areas, e.g., scotch tape, masking tape, etc.3. Spectators are allowed only in the seating areas at basketball games except for sellouts.4. Participants at other events should only be on arena floor when protective pads are down,

or care has been taken to protect the floor.5. All events in the coliseum should be cleared and scheduled through the F&E Office.6. All spectators will enter and exit the basketball games through the lobby on the second

floor.7. Protective pads on the arena floor should cover as nearly as possible all painted areas

during non-basketball events.


Burch Gymnasium

Type of Functions - Athletic activities.Maximum Capacity -- 250Catering - Food and drink may only be served in the Burch gymnasium Lobby.

Striplin Physical Fitness and Recreation Center

Swimming Pool

Type of Functions -- Recreational swimmingMaximum Capacity -- 50Catering - Food and drink are not allowed in the pool area.Lifeguard - If an event is planned for a time when there is not a College lifeguard, the group must arrange for a certified lifeguard to be on duty for the duration of their event. The Lifeguard must present a current lifesaving card to the director of the department for the pool to be opened.

Intramural Field

Type of Functions - Athletic events, commencement, kite flying, etc.

Striplin Baseball Field

Type of Functions - Organized Baseball team practice and games. Use of complex by teams other than BSC will have to be scheduled around BSC’s baseball team schedule. Therefore, nothing should be scheduled until the firm baseball schedule is determined. The complex is open to campus and charitable organizations as well as playoffs.

Maximum Capacity -- 750 (spectators)

Grounds - If more than one game is scheduled and maintenance is required between games, arrangements must be made to have a College grounds crew available.

Concessions - The concession stand may be open to visiting groups if approved by the Head Baseball Coach and his staff.

Other - The locker rooms located in the Clubhouse may only be used by the BSC Baseball Team.

Soccer Field

Type of Functions - Soccer games, collegiate and semi-professional practice and camps.

Maximum Capacity -- One event

Locker Rooms - Locker rooms are restricted to the collegiate and semi-professional soccer teams and visiting teams.


Tennis Complex

Type of Functions - BSC Tennis Team practice and matches, academic tennis classes and recreational tennis for the College community. Reserving the tennis courts for outside groups may only be scheduled during breaks in the school session. During school sessions, an outside group may be allowed to use three of the tennis courts on a first-come first-serve basis. (Example: An outside group wishes to use the courts from 7:30-9:00 each Saturday for a month. When they arrive, if no one is on the courts, they may use all eight. If members of the College community approach to play, they must relinquish all but three courts; or, if all of the courts are in use by members of the College community when they arrive, the outside group must wait until a court(s) is available and no one from the College community is waiting on a court.)

Maximum Capacity -- Eight courts

Concessions - Nothing but water is allowed on the tennis courts.

ClassroomsType of Functions - Meetings, testing, break out sessions for large meetings, registration, etc.

Maximum Capacity - See following table:

Bldg/Room# Cap Seating Type Blackboard Computer Room Type Reserved By /Whiteboard Projection Equipped

Harbert 101 36 Single tables/ chairs x x lecture S. Willard x4677

Harbert 102 36 Single tables/ chairs x x lecture S. Willard x4677

Harbert 126 21 Curriculum lab/ seminar lab/seminar D. McLafferty x4810

Harbert 202 50 50 single tables / chairs x x lecture S. Willard x4677

Harbert 204 18 (5 ft.) tables / 18 chairs x seminar S. Willard x4677

Harbert 225 44 (6 ft.) tables / 44 chairs x x lecture S. Willard x4677

Harbert 227 14/28 5 ft. tables x x lecture S. Willard x4677

Harbert 228 14/28 5 ft. tables / chairs x lecture S. Willard x4677

Harbert 301 36 Computer stations / chairs x x computer lab S. Willard x4677

Harbert 302 24 Tables / chairs x x seminar S. Willard x4677

Harbert 304 20 8 Tables + 20 chairs x seminar S. Willard x4677

Harbert 325 42 42 Tablet desks/chairs x x lecture S. Willard x4677

Harbert 327 17/34 (5 ft.) tables / chairs x x lecture S. Willard x4677

Harbert 328 37 37 Tablet desks/chairs x x lecture S. Willard x4677

Harbert 329 17/34 (5 ft.) tables / chairs x x lecture S. Willard x4677

Humanities 003 33 Tablet desks/chairs x x lecture S. Willard x4677



Humanities 004 10 Large table / chairs x seminar S. Willard x4677





Humanities 102 writing center J. Tatter x7835


Humanities 117 23 Tables/chairs x seminar S. Willard x4677

Humanities 122 Computer stations Language lab S. Thornberry x4750











Munger 310 35 Tablet desks/chairs x lecture S. Willard x4677



Olin 101 26 Tablet desks/chairs x x lecture S. Willard x4677

Olin 102 12/24 (5 ft.) tables/chair x x lecture S. Willard x4677

Olin 104 24 24 computer stations/ x x math lab Math Dept. 12 (5 ft.) tables/ 24 swivel chairs

Olin 105 18 18 computer stations/ 6 (5 ft.) tables /18 swivel chairs x x math lab Math Dept.

Olin 201 26 Computer stations x computer lab S. Willard x4677

Olin 202 16/32 16 (6 ft.) tables / chairs x x lecture S. Willard x4677



Olin 204 12 Computer stations computer lab S. Willard x4677

Olin 205 94 Currently out of service x x lecture S. Willard x4677

SSC 001 12 Neuroscience Research Lab P. Henry x4870

SSC 007 20 Psychology Lab P. Henry x4870

SSC 023 10 Neuroscience Lab P. Henry x4870

SSC 027 6 Physical Optics and Laser Lab P. Henry x4870

SSC 101 20 Population and Ecology Lab P. Henry x4870

SSC 102 18 Introductory Biology Lab P. Henry x4870

SSC 105 16 Environmental Science Lab P. Henry x4870

SSC 106 20 Organismal Lab P. Henry x4870

SSC 108 12 Advanced Field Biology Lab P. Henry x4870

SSC 301 12 Advanced Inorganic Lab P. Henry x4870

SSC 303 12 Quantitative Analysis / Chemical Principles Lab P. Henry x4870

SSC 309 16 Physical Chemistry Lab P. Henry x4870

SSC 315 18 General Chemistry Lab P. Henry x4870

SSC 317 18 Organic Chemistry Lab P. Henry x4870

SSC 029 16 Tables/chairs x seminar S. Willard x4677

SSC 111 20 Physical Science Lab P. Henry x4870

SSC 115 20 General Physics Lab P. Henry x4870

SSC 118 16 Advanced Physics Lab P. Henry x4870

SSC 130 56 28 (5 ft.) tables/ 56 chairs x x lecture S. Willard x4677



SSC 207 16 Biochemistry Lab P. Henry x4870

SSC 210 3 Microscopy Lab P. Henry x4870

SSC 211 20 Microbiology/Genetics Lab P. Henry x4870

SSC 215 20 Intro. Cell & Molecular Lab P. Henry x4870

SSC 219 20 Comparative Physiology Lab P. Henry x4870

SSC 247 2 Microscopy Lab P. Henry x4870



SSC 201 12 Adv. Cellular & Molecular Lab P. Henry x4870


SSC 240 24 24 computer stations/ 24 chairs x x computer lab S. Willard x4677

SSC 302 16 Tables/chairs x seminar S. Willard x4677



Art 6 15 Studio studio K. Shook x4929




Art 10 57 Auditorium x lecture K. Shook x4929

Art Conference 12 Tables/chairs x conference K. Shook x4929

Art Annex 122 19 Digital Media Lab K. Shook x4929

Art Annex 125 8 Printmaking/Encaustic Painting Studio K. Shook x4929

Art Annex 126 14 Photography Studio K. Shook x4929

Art Annex 222 15 Art History x Lecture T. Smith x7875

Art Annex 227 16 Design Studio K. Shook x4929

Hill 41 5 Computer stations computer lab L. Siegel x4957

Hill 42 10 Studio electro-acoustic L. Siegel x4957

Hill 104 50 Chairs band room L. Siegel x4957

Hill 105 10 Tables/chairs seminar L. Siegel x4957

Hill 106 22 Tablet desks/chairs lecture L. Siegel x4957

Hill 117 25 Tablet desks/chairs lecture L. Siegel x4957

Hill 123 50 Ensemble rehearsal room x choir room L. Siegel x4957

TH Stage 1 98 Chairs stage M. Mielke x4785

TH 3 38 Tablet desks/chairs lecture M. Mielke x4785

TH Stage 334 stage M. Mielke x4785

TH Redroom 10 studio M. Mielke x4785

(updated June 2012)


College TheatreType of Functions - Theatrical, musical and dance productions, academic orientations. This is the only college facility available for events requiring dressing room facilities.

Maximum Capacity -- 370

Equipment - When an event is scheduled in this building, there must always be at least one technical assistant present. For most events, especially productions, it will be necessary to have a crew of technicians. The size of the crew will depend on the elaborateness of the production and will be determined on an individual basis.

Arrangement for the technical crew will be arranged through the Technical Director of the College Theatre.

Catering - Refreshments may be served in the Lobby of the Theatre. Arrangements for food or refreshments must be made with the College Food Service (ext. 4712). Tablecloths must be ordered from Food Service.

Southern Environmental CenterType of Functions - Meetings, tours and workshops (for slide and video presentations). All scheduling is done through the SEC Office.


Equipment - Various slide and video equipment is permanently housed in this facility.

Catering - No food or refreshments may be served in the Environmental Center.

Harbert BuildingHarbert 128 (Large Lecture Room/Auditorium)

Type of Functions - Meetings, lectures, classes, etc.

Maximum Capacity - 90, Permanent Auditorium Style Seating

Square Footage -- 1668

Equipment – LCD projector, screen, sound system, computer, internet access.

Stephens Conference Center (Harbert 105 & 106)

Type of Functions - Meetings, lectures, seminars, dinners, receptions (not including wedding receptions).


Maximum Capacity

125 Reception 125 Auditorium Style 100 Banquet Style -- rectangular tables 64 Hollow Square Style 40 U Shape Style 44 Classroom Style

Square Footage - 1800 Can be divided into two rooms with 900 square feet each.

Equipment -- Two dry erase board with pull down screens

Hill Music BuildingHill Recital Hall

Type of Functions - Piano and voice recitals, meetings, assemblies.

Maximum Capacity -- 279 Auditorium Style Permanent Seating

Equipment - Two grand pianos are permanently housed in the Recital Hall.

When the Music Department sound system is used for anything other than College Fine Arts events, the group must pay a fee to the sound technician. Lights for productions will normally be covered by work-study students during their regular work hours.

NO FOOD OR DRINK IS ALLOWED IN HILL RECITAL HALL.

Hill Lobby (Blue Room) Area

Type of Functions - Receptions for musical recitals.


Catering - Refreshments may be served in the Reception Area only. Arrangements for food or refreshments must be made with the College Food Service. Tablecloths must be ordered from Food Service.

Kennedy Art GalleryType of Functions - Art exhibits, receptions (for College functions only), registration area (for North Alabama United Methodist Annual Conference only).

Maximum Capacity -- 120, Reception



Library FacilitiesLibrary Auditorium

Type of Functions - Meetings, movies, seminars, workshops, etc. Activities may only be scheduled in this room during the operating hours of the Library. No outside functions and very limited college activities will be allowed in this room during finals’ week and the week preceding.

Maximum Capacity -- 50 Permanent Seating

Catering - No food or refreshments may be served in the auditorium.

Library Archives

Type of Functions - On-campus meetings only. Activities may only be scheduled in this room during Library operating hours. No outside activities and very limited activities will be allowed in this room during finals’ week and the week preceding.


Catering - No food or refreshments may be served in the archive’s room.

Other - If the group using the room changes the room arrangements, they are responsible for returning the room to its original design.

Wood Room

Type of Functions - Meetings, seminars, workshops, etc. Activities may only be scheduled in this room during the operating hours of the Library. No outside events and very limited college functions will be allowed in this room during finals’ week and the week preceding.

Maximum Capacity -- 29 Tables: 8 Chairs: 30

Catering - No food or refreshments may be served in the Wood Room.

Other - If the group using the room changes the room arrangements, they are responsible for returning the room to its original design.

Munger Auditorium

Type of Functions - Lectures, seminars, large group meetings, recitals, etc. Events requiring dressing room facilities should not be scheduled in this building.

Maximum Capacity -- 926 (ground floor -- 570, balcony -- 356) Permanent Auditorium Style Seating

Stage Dimensions -- 38’ width, 30’ depth

Equipment

Sound System Electric Screen

1 Concert Grand Piano LCD Projector


Technical Assistance - When the sound system is required, arrangements must be made to have a technical assistant present. Should technical assistance be required to run lights or sound, there may be an additional charge. This applies to all groups using the facility.

Nothing may be pinned, taped or otherwise affixed to the curtains in Munger Auditorium.

Catering - No food or refreshments may be served in Munger Auditorium.

Residence HallsType of Functions - Housing for BSC students year round. Housing for summer visiting groups from the first week of June through the second week of July. Maximum Capacity

Bruno Guest Rooms (Bruno 3DA & 3DB)

Type of Functions - Housing for approved adult guests (parents, speakers, etc.) of the College community. A student may reserve a room for an adult (example: parent, grandparent, advisor of a student organization) but may not reserve it for fellow students or peers.

Maximum Capacity -- 3 (1 per guest room A, 2 per guest roomB)

Accommodations:

2 guest rooms sharing a common sitting area

Each guest room consists of a bedroom and bath

Shared sitting area consists of a sofa, two chairs, café table, television and a small kitchenette (refrigerator, microwave, small sink, coffee maker, dishes). There are no cooking facilities. An iron and ironing board are also provided.

Towels and bed linens are provided in each guest room. Guests are responsible for their own personal care items (toiletries, etc.)

Special Procedures - All reservations for the Bruno Guest Rooms are handled through the F&E Office. Call x4994 to tentatively reserve the room. Fill out the Bruno Guest Room Reservation Form and return to Box 549069. The form must be received by the F&E office before the guest can check in. Arrangements for keys must be made through the F&E office. Failure to return the room key immediately following the guest(s) departure may result in a $50.00 fine to the hosting party.

CHECK OUT TIME IS 9:00 AM. It is important that the guest for whom the room is reserved checks out on time. There are only two guest rooms which are both used frequently; therefore, scheduling is tight. Because scheduling is tight, a one week notice is required.

Other - The hosting party is responsible for keys, any missing items or damage. The Bruno Guest Rooms must be paid for with college or outside funds.

Bruno Guest Rooms are NO SMOKING facilities.


Norton Campus CenterBruno Great Hall

T ypes of Functions – banquets, workshops, receptions, events requiring a large facility.

Maximum capacity

700 Auditorium Style

656 Banquet Style

425 Round Tables

240 Classroom Style


Alcohol Policy: Given certain restrictions, beer and wine may be served in the Bruno Great Hall. These restrictions include:

1. The event must be hosted by a Birmingham-Southern College faculty or staff member.

2. The Birmingham-Southern host must be present at the event.

3. The host must present a written proposal to the F&E Director requesting permission to serve alcohol. If questions arise, final clearance of requests will be through the Vice President for Administration and the Vice President for Student Development.

4. Food must be served. Birmingham-Southern College Food Service must cater the event.

5. The group must consist of persons 21 years of age and older.

6. The College host is responsible for the purchase and delivery of the alcoholic beverages served and will insure proper clean-up (in line with the College guidelines) occurs after the event.

7. Alcoholic beverages may not be taken outside or to other floors in the Norton Campus Center.

THIS POLICY DOES NOT EXTEND TO STUDENT GROUPS OR VISITING GROUPS.

The Bruno Great Hall can be divided into four sections for smaller functions. There are two LCD projectors, two projection screens, a desktop computer, and an audio system in-house. Arrangements may be made through the F&E Office for microphones, lectern, staging, etc.

Bookstore

The BSC Bookstore is located on the first floor of the Norton Campus Center. The bookstore carries merchandise other than textbooks. The bookstore stocks health and beauty aids, the latest assortment of top 10 best sellers, DVDs, and a wide assortment of clothing, the majority of which have a “BSC” logo. In fact there is no way to tell you about all the items which the Bookstore carries, but just to get you started: BSC novelties and souvenirs, gifts, cards, balloons for all occasions, fraternity and sorority decals, plaques, etc., art supplies, and the latest selection in pens,


pencils, office supplies, etc. Another special service provided is photo developing. Your prints usually arrive the next day.

Bookstore Hours:Monday through Friday 8:15 a.m. – 4:45 p.m. Hilltop DiningHilltop Dining is located on the first floor of the Norton Campus Center. There are many offerings to choose from including the meat and vegetable station, pasta station, dessert station, salad bar, soup station, deli, grill, and action station.

Hilltop Dining is a one price, all-you-care-to-eat food venue. Breakfast, lunch and dinner are offered.

Type of Functions - Cafeteria meals for BSC students, faculty and staff and visiting groups attending functions on campus.


Meal hours should be arranged so that conflicts with students and other groups are kept to a minimum.

Other - The College Food Service must be notified at least 10 working days in advance of meals to be provided for off-campus visitors and the number of people attending.

POD Express (Provisions On Demand)

Located on the first floor of the Norton Campus Center, the POD offers convenience items such as soft drinks, coffee, candy, snacks, prepared sandwiches, and prepared salads.

POD Market

Located on the Residence Hall Quad, the POD Market carries everything from black Angus steaks to charcoal to Wolfgang Puck soups.

Other Dining Services

Aramark is responsible for providing all food needs on campus. Aramark shall be given first option in catering or otherwise providing food service for various campus events whether sponsored by internal College entities or by entities external to the college.

Catering forms must be received by the catering director ten (10) working days in advance to guarantee service. The customer count must be confirmed 48 hours prior to the event.

Catering Services

Type of Functions - Catering services include breakfast, lunch, dinner, breaks, receptions and cookouts.

Maximum Capacity - Pending on facility used.

Other - Ten working days are needed for special requests and catering.


Special Requests

The following items are available through Aramark and should be noted on the catering sheet:

Tablecloths

Table skirting

Ice Water, Pitchers & Glasses for Speakers, Seminars, Workshops, etc.

Silver Service, China & Glass

Cook-out Grill

Call Aramark to order and check pricing (226-4712). Rental cost will be added to the cost of your function.

SGA Room

Type of Functions - Reserved primarily for use by student groups, but also for various College community meetings and luncheons.


Catering - Arrangements for food or refreshments must be made with the College Food Service (ext. 4712). Tablecloths or Table skirting must be ordered from Food Service.

Polling Booth

Type of Functions - College organizations, solicitations, displays, charitable solicitation, various organizations and vendors.

Maximum Capacity - One function. Parties may incorporate tables across from the Polling Booth, as long as the arrangement is agreeable to both parties.

Post Office

The Post office is located on the first floor of the Norton Campus Center. BSC’s post office provides many of the same services that regular post offices provide such as stamps, money orders, parcel post, registered mail, and international postal service.

Post Office Hours:

Monday -- Friday 8:15 a.m. - 4:45 p.m.

Saturday 9:00 a.m. - 12:00 noon

President’s Dining Room

Type of Functions - Meals, meetings, etc. As the President of the College requires use of this facility frequently and, on occasion, instantaneously this facility is available to others on a very limited basis.

Maximum Capacity - 10

Catering - Arrangements for food or refreshments must be made with the College Food Service (ext. 4712). Tablecloths must be ordered from Food Service.


Executive Dining Room

Type of Functions – Meals, meetings, etc. As the President of the College requires use of this facility frequently and, on occasion, instantaneously this facility is available to others on a very limited basis.

Maximum Capacity – 60

Catering – Arrangements for food or refreshments must be made with the College Food Service (ext. 4712). Tablecloths must be ordered from Food Service.

Stockham Building

Stockham Parlor

Type of Functions - Meetings, lectures, seminars, dinners and receptions (wedding receptions only for weddings held in Yeilding Chapel). The piano in Stockham Parlor is decorative and not advisable for piano recitals.

Maximum Capacity

49 Reception Square Footage -- 1305

49 Auditorium Style

49 Banquet Style

40 Classroom Style

34 U Shape Style

30 Hollow Square Style

Alcohol Policy: Given certain restrictions, beer and wine may be served in Stockham Parlor. These restrictions include:

1. The event must be hosted by a Birmingham-Southern faculty or staff member.2. The Birmingham-Southern host must be present at the event.3. The host must submit a written proposal to the F&E Director requesting permission

to serve alcohol. If questions arise, final clearance of requests will be through the Vice President for Administration and Vice President for Institutional Advancement.

4. Food must be served. Birmingham-Southern College Food Service must cater the event.5. The group must consist of persons 21 years of age and older.6. The College host is responsible for the purchase and delivery of the alcoholic beverages

served and will insure proper clean-up (in line with the College guidelines) occurs after the event.

7. Alcoholic beverages are to be served in the Parlor only and may not be taken outside or to other floors in the building.

THIS POLICY DOES NOT EXTEND TO RECEPTIONS, STUDENT GROUPS OR OFF-CAMPUS GROUPS.


Urban Environmental ParkType of Functions – recreation, outdoor classroom, concerts, picnics

The Urban Environmental Park includes a 1.5 acre lake, amphitheater, walkways, fountain, and rain gardens.

This beautiful, wooded area of campus will be available for weddings and wedding receptions in the near future.

Yeilding ChapelType of Functions - Weddings, gatherings of religious groups, worship services, rituals. Weddings only held for BSC faculty, staff, alumni or enrolled students.


Equipment - No equipment, other than what is permanently housed in the Chapel, may be placed in the Chapel. A piano is available in the Chapel. An organ is available for use provided the requesting party provides a $25.00 refundable deposit.

Catering - Food and drink may not be served in the Chapel.

Chapel Wedding Policies

1. No decorations may be used other than those already provided by the presence of the paraments and candles on the communion table. This is in order that the beauty and dignity of Yeilding Chapel may enhance the nature of the marriage ceremony as a deeply religious experience. One exception and only one -- may be made to this rule: If the participants feel that the use of flowers is essential, a small and simple arrangement may be placed on the communion table. No additional candelabra may be used.\

2. No tacks, pins, nails, glue, or tape of any description may be used on the walls, floor, woodwork or furnishings of the Chapel. Any ribbon used for the purpose of marking reserved seats must be tied on the seats.

3. Use of flower petals, sometimes strewn before the bride, is prohibited.\

4. Offices located in the Chapel may NOT be used as dressing rooms. Participants in the wedding ceremony should plan to dress for the occasion at off-campus locations or they may use the small restrooms in the Chapel.

5. Payment of the fees is due two weeks in advance of the ceremony. The fee will be refunded if the facility is not used. Checks should be made payable to Birmingham-Southern College, with a notation in the corner that payment is for the use of the Yeilding Chapel. Payment should be sent to the Facilities and Events Office, Box 549069, Birmingham-Southern College, Birmingham, AL 35254.


6. For those wishing to use the Chapel organ, a $25.00 refundable deposit is required at least two weeks prior to the ceremony.

Other Services

Campus Police

Birmingham-Southern College employs its own Campus Police personnel. The Campus Police Department operates 24 hours a day, seven days a week, to provide immediate response to anyone requesting assistance. Their office is located in the Student Services building.

ANY INCIDENT INVOLVING CRIMINAL ACTIVITY, VIOLATIONS OF COLLEGE POLICIES OR SECURITY CONCERNS SHOULD BE REPORTED TO CAMPUS POLICE FIRST.

Campus Police Department Phone Number: 226-4700

Emergency Assistance Telephones

If assistance is needed immediately, there are emergency assistance telephones (blue light phones) located at six different locations on campus. There are call boxes at the main entrance of each Residence Hall. When the emergency phones are activated, Campus Police knows the exact location of the caller.

Bruno Entrance

Access to the campus is monitored 24 hours a day, seven days a week. Bruno Entrance is the only means by which to enter and exit the campus. Vehicles without campus decals or parking permits will have to check in with the Campus Police Office and register his/her vehicle.

Traffic Rules

The speed limit on campus is 25 MPH.

Motorists must yield to pedestrians.

Parking permits must be in the left front dashboard window at all times.

Driving or parking on the grass or sidewalks is prohibited.

Double parking on streets or in parking lots is prohibited.

All vehicle accidents occurring on campus must be reported to the Campus Police Office (4700).

Parking Areas

A parking pass allows you to park anywhere on campus with these exceptions:

• No one may park in the United Methodist Lot except when directed by Campus Police.

• No one may park in loading zones except to load and unload possessions from their vehicles. This is a ten minute zone at all times.

• At no time will you be permitted to park in tow away zones designated by either a striped area or a chain.


• No one may park in coned off areas unless directed by Campus Police.

• Parking in the service area behind the Norton Campus Center is prohibited at any time.

Reserved Parking

• Reserved parking is approved through the Campus Police Office.

• Campus Police Office requires at least one week notice for events on campus.

• Students cannot reserve parking on campus, except through Student Development. Faculty and Staff are welcome to reserve spaces with proper notification.

Print Shop

The Print Shop, located in the basement of the Berte Humanities Building is not just for faculty and staff. They will do work for student organizations and personal work (such as binding notes, personalized stationery, and just plain printing) on a cash basis as time permits.

Hours: Monday - Friday 8:15 a.m. - 4:45 p.m. Closed for Lunch: 12:00 noon to 1:00 p.m.

Copy Machines

There are copy machines located in each main building on campus. These copy machines require a login and password.

Smoking Policy

In order to protect the health and welfare of the campus community and to protect the rights of smokers and non-smokers alike, it is necessary to prohibit smoking in public places except in areas designated as smoking areas. Smoking is not allowed within 50 feet of any entrance to any building.

Refer to the Visiting Groups Handbook for policies concerning off campus groups.

Refer to the Student Handbook regarding the Alcohol Policy on campus,

Any questions regarding the Fire Code or Emergency Procedures, refer to the Emergency Procedures Manual distributed by Campus Police.


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BSCBirmingham-Southern College

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