everything nonpublic

EVERYTHING NONPUBLICEVERYTHING NONPUBLICApril 7, 2014 – New Providence, NJApril 8, 2014 – Mullica Hill, NJApril 11, 2014 – Hamilton, NJ

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AGENDAAGENDA

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AGENDAAGENDA

III. NJDOE Training Programs● Provisional Teacher Programs● Licensure Programs● Administrator Programs

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State Nonpublic ProgramsState Nonpublic Programs

To participate in state programs, nonpublics must submit the Nonpublic School Enrollment Report every

year!

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Chapter 192 and Chapter 193Chapter 192 and Chapter 193

Compensatory Education (192)Language arts and math instructionESLHome instructionSpecial Education (193)Evaluation, re-evaluation and determination of eligibility

for servicesSupplementary instructionSpeech-language services

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Student Eligibility Student Eligibility Chapter 192 and Chapter 193 Chapter 192 and Chapter 193

Full-time students in a nonpublic elementary or secondary school (grades K-12) located in New Jersey

Parents/guardians live in New Jersey If student boards, the district where parents reside

is child's district of residence

Parents/guardians are residents of another state May receive only initial or annual evaluation or

reevaluation (Chapter 193 services)

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Chapter 192: 5-20 years old

Chapter 193: 5-21 year old

Parent application for services: 407-1 formSubmit annually before services can begin

Student Eligibility Student Eligibility Chapter 192 and Chapter 193 Chapter 192 and Chapter 193

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District ResponsibilitiesDistrict Responsibilities Chapter 192 and Chapter 193 Chapter 192 and Chapter 193

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District ResponsibilitiesDistrict ResponsibilitiesTimely and Meaningful ConsultationTimely and Meaningful Consultation

Chapter 192 and Chapter 193Chapter 192 and Chapter 193

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Chapter 192 and Chapter 193 Chapter 192 and Chapter 193

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Prior to a change in the provision of services, include the parents in the consultation process via:Survey, meeting, or nonpublic school

administratorGet input on:

Level of satisfaction with the current provider Concerns Outcomes desired

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District ResponsibilitiesDistrict ResponsibilitiesThird-Party Provider Third-Party Provider


If district contracts with a providerDistrict retains responsibility of delivery

and oversight of Chapter 192 and Chapter 193 services

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District ResponsibilitiesDistrict ResponsibilitiesThird-Party Provider Third-Party Provider


Clinic or agency must be on NJDOE-approved listContracts must include:

Scope and nature of servicesCost and method of payment for servicesProfessional staff and facilities Details of administration of the programs to be

providedBudget : program, administration, per student

amounts for each service 13

District ResponsibilitiesDistrict ResponsibilitiesFacilitiesFacilities


Determine site for instructional services during annual consultation

Requirements: certificate of occupancy health and fire inspection certificates for the

school accessible to individuals with disabilities

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District ResponsibilitiesDistrict ResponsibilitiesFacilitiesFacilities


If in sectarian nonpublic school, the district or service provider must ensure:

Instructional services are supervised by

district or service provider staff Religious matter is not introduced Staff providing instructional services are

employees of the district or service provider

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District ResponsibilitiesDistrict ResponsibilitiesFiscal ManagementFiscal Management


• District must submit the Report of Nonpublic Auxiliary and Handicapped Services in November of the prior school year.

• Request additional funding when more eligible students are identified throughout year and current funding is insufficient through the Chapter 192-193 Funding Statement and Additional Funding Request

• Restrictions: District administration: 6% Facilities Rental: 18%

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District ResponsibilitiesDistrict ResponsibilitiesFiscal ManagementFiscal Management


File Project Completion Report for Chapter 192 and Chapter 193 Services in August (for prior school year)

Follow NJDOE financial accounting procedures

Return unexpended funds to NJDOE 17

Chapter 192: Compensatory EducationChapter 192: Compensatory EducationProgram DescriptionProgram Description

To provide nonpublic school students with auxiliary services:

Compensatory education

English as a second language

Home instruction 18

Student Eligibility Criteria Student Eligibility Criteria Chapter 192: Compensatory ServicesChapter 192: Compensatory Services

Grades 3-12Tested annually (after March 15 of prior year)NJASK or HSPA: partially proficient (failing)Current version of a standardized assessment:

below 40th percentile on most recent version

OR If below 50th percentile on standardized test:

Use additional objective criteria: report card grades, book level tests, teacher ratings and writing samples

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Kindergarten: Observational assessment + work samples

Grades 1-2: Three of four measures

Teacher and parent survey, interviews, observational assessments

Work samples collected over time, including performance based assessments

Developmental screenings, checklists

Report cards, tests, projects

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Grades K-2: Nonpublic School Responsibilities

Identify appropriate assessments - see guidance

Develop portfolio of evidence that demonstrates the child’s areas of need

Provide copy of portfolio to the district/provider

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Student Eligibility CriteriaStudent Eligibility CriteriaChapter 192: ESL Chapter 192: ESL

Native language other than English Scores below cut-off level of English

language proficiency on a NJDOE-approved language proficiency test

At least one other indicator (level of reading in English, previous academic performance, performance on standardized tests in English, input of teachers and other staff)

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Student Eligibility CriteriaStudent Eligibility CriteriaChapter 192: Home InstructionChapter 192: Home Instruction

Unable to attend school for 10 consecutive school days or 15 cumulative school days or more during school year due to

health condition requiring treatment which precludes participation in their usual educational setting

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Student ServicesStudent ServicesChapter 192: Home InstructionChapter 192: Home Instruction

District/provider must start services no later than five school days after the student has left the general education program

Instruction must meet the promotion and graduation requirements of the nonpublic school (excludes religious studies)

A certified teacher from district/provider provides instruction

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Chapter 193Chapter 193Programs/ServicesPrograms/Services

To provide nonpublic school students with special education services

Evaluation, re-evaluation and determination of eligibility for services Supplementary instruction

Speech-language services25

Chapter 193Chapter 193Re-evaluationsRe-evaluations

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Chapter 193Chapter 193Supplementary Instruction Supplementary Instruction

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Chapter 193Chapter 193Speech Language ServicesSpeech Language Services

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Chapter 192 - Chapter 193 Chapter 192 - Chapter 193 Auxiliary Services Auxiliary Services

Self Audit GuidelinesSelf Audit Guidelines

Division of Administration and FinanceOffice of Fiscal Accountability and Compliance

State Audit Unit

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Materials to Gather – Chapter 192Materials to Gather – Chapter 192

407-1 application forms for all studentsCompensatory education and ESL – master listing of all

services by student reconciled to services on PCRNonpublic school attendance registersCompensatory education – eligibility documentation

◦ Grade K, 1, and 2 – portfolios◦ Grade 3 to 12 – standardized tests

ESL test scores

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Materials to Gather – Chapter 193Materials to Gather – Chapter 193

407-1 application forms for all studentsSpecial Education CST Evaluations, supplemental instruction services,

speech evaluations or servicesMaster listing of all services by student reconciled to services on PCRNonpublic school attendance registersCST evaluations

◦ Initial evaluations and reevaluations service plans documenting minimum of 2 forms of testing

◦ Annual reviews-service plan CST meetings

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Further Materials to GatherFurther Materials to GatherCh 192-193 Documentation – Ch 192-193 Documentation –

Teacher Service Activity RecordsTeacher Service Activity Records

Compensatory EducationESL ServicesSupplemental InstructionSpeech Services

◦Teacher service records from public school or contracted service provider

◦Monthly billings to public school district detailing billed services

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Chapter 192-193 AuditChapter 192-193 AuditVerification of Student Services Reported on PCRVerification of Student Services Reported on PCR

Compensatory EducationESL ServicesSupplemental InstructionSpeech Services

◦Teacher service records from public school or contracted service provider

◦Monthly billings to public school district detailing billed services

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Common Audit FindingsCommon Audit FindingsChapter 192-193Chapter 192-193

Missing 407-1 formsMissing student data to reconcile with PCRMissing test scores for compensatory education; no

multiple measures for scores above 40th percentileLack of service plan files – insufficient testing of

special education students for reevaluations, duplicate annual reviews

Missing attendance records for nonpublic schools and for provider services

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Ch 192-193 OFAC Audit Process – Ch 192-193 OFAC Audit Process – Issuance of Report and Post Audit Activities Issuance of Report and Post Audit Activities

Audit process Amendments to findings based on new documentation Exit conference Post audit appeal process Recovery of state aid OFAC Consultation with OSEP-Nonpublic School Services Fair procedures and follow-up Alternative tests for Grade K, 1 and 2 students Technical assistance Contact information: [email protected] 609-984-4940

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Nonpublic School Nonpublic School Health ServicesHealth Services

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Nursing ServicesNursing ServicesRequired ServicesRequired Services

Assistance with medical examinations including dental screening

Maintenance of student health records and notification of local or county health officials of any student who has not been properly immunized

Scoliosis examinations of students between the ages of 10 and 18

Emergency care to students who are injured or become ill at school or during participation on a school team or squad

Additional medical services may include necessary equipment, materials, supplies

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Nursing ServicesNursing ServicesReporting RequirementsReporting Requirements

Due to County Superintendent and NPS by Oct 1:1. Verification that the required conference was held

with the nonpublic school: Nursing Consultation Agreement Form

2. A copy of the contract with service provider, if applicable, and approved minutes of the district board of education meeting approving the contract for the year, including a rationale for the distribution of funds

3. A description of the type and number of services that were provided during the previous school year: Annual Nonpublic School Nursing Report Form.

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Nursing Consultation Agreement Form: Amount of funds allocated to the nonpublic

school Health services to be provided Criteria to be used in the contracting process Start date for nursing service How the nursing position will be filled in the

event of a long-term absence or leave

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Rationale for the distribution of funds:amount of funds allocated to the nonpublic

school for nursing services number of annual service hoursnursing service hourly ratetotal nursing service costs nursing services to be providedequipment or suppliesstart date for nursing services

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Nursing ServicesNursing ServicesGuidanceGuidance

The Nursing Program Guidance: Statute, code and DOE recommendations

Nursing Services Fact Sheet: What is allowable and constraints placed

on districts in spending the funds directly or contracting with third party providers

Model service provider proposal evaluation rubric/methodology

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Nonpublic Technology InitiativeNonpublic Technology Initiative2014-152014-15

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NPTI GoalNPTI Goal

… provide nonpublic school pupils with computers, educational software, distance learning equipment and other technologies that can improve their education by meeting their specific educational needs and to give nonpublic school teachers the skills, resources and incentives to use educational technologies effectively to improve teaching and learning in the classroom

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NPTI BasicsNPTI Basics

$20/student in SY14Up to 5% admin feeOnly NJ residentsFunds must impact students in the current

school yearCannot be used to supplant benefits

normally provided by the NP schoolNonpublic school must request funding in

the annual Nonpublic School Enrollment Report

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NPTI ProceduresNPTI Procedures

LEA consults with NP School

LEA prepares Purchase Orders

LEA orders, purchases and arranges delivery Must follow LEA procurement policies and

public contract laws All purchases remain the property of the

public school district

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NPTI Purchases Must …NPTI Purchases Must …

Be purchased by the public schoolUse the LEAs contractor if the LEA

requires itInclude shipping & handling chargesUse NPTI funding only – no split fundingBenefit the students and/or teachers PDBe linked to curriculum (Non-religious)Be secular, neutral, non-ideological

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NPTI Allowable PurchasesNPTI Allowable Purchases

• Training that develops teachers’ technology skills for instructional purposes

• See Allowable list for specific rules for o Equipment /supplies/hardwareo Professional developmento Misc. purchases

http://nj.gov/education/techno/npallowable.htm

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Please Note:Please Note:

The funding for the year ends on June 30th Summer PD cannot by paid for with the

previous year’s funding (New for SY 15)Start consultation earlyPurchases should be approved by the LEA’s

Oct. BOE meeting

Webinar and technical assistance will posted at:http://nj.gov/education/techno/nptech.htm

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NPTI ContactsNPTI Contacts

Program Questions:o Sandy O’Neil or Joseph Seaman

Sandy O’Neil: 609-777-4662 or [email protected] Seaman: 609-292-8407 or [email protected]

Funding or all other NP School questionso Greg Kocher: 609-633-0251 or [email protected]

Program informationhttp://www.nj.gov/education/techno/nptech.htm

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New Jersey Nonpublic SchoolNew Jersey Nonpublic SchoolTextbook LawTextbook Law

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Textbook AidTextbook Aid

The New Jersey Nonpublic School Textbook Law requires the board of education in each public school district in New Jersey to purchase (with state funds) and loan textbooks, upon individual request, to all students attending a nonpublic school located in the public school district.

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What Is A Textbook?What Is A Textbook?

Textbook means books, workbooks or manuals, whether bound or in loose-leaf form; or electronic textbooks including but not limited to: computer software, computer-assisted instruction, interactive videodisc and other computer courseware and magnetic media.

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What Is Not A Textbook?What Is Not A Textbook?

Reference materials – encyclopedias, almanacs, atlases and

general special purpose dictionaries, of which the student does not have individual use.

Supplementary materials – supplementary books, magazines

newspapers and audiovisual materials normally housed in the school library.

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What Is Not A Textbook?What Is Not A Textbook?

Other Materials – tests and testing materialsteachers’ editions of textbooks and review

bookscomputers (hardware), computer software

materials such as blank disks or tapes or cassettes, computer chips, consoles (hardware), computer correction devices and cassette recorders

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Nonpublic School Nonpublic School Transportation ProceduresTransportation Procedures

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Nonpublic Transportation ProceduresNonpublic Transportation Procedures

• Refer to the Nonpublic School Transportation Guidance Document for detailed information

• For additional nonpublic school-related procedures and documents, please see the Office of School Finance's Student Transportation webpage

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EVERYTHING NONPUBLICEVERYTHING NONPUBLIC

Federal ProgramsFederal Programs

IDEAIDEA

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Children with Disabilities Enrolled by Children with Disabilities Enrolled by their Parents in Private Schoolstheir Parents in Private Schools

(http://www.state.nj.us/education/nonpublic/pd/ServicestoNonpublicRegulations.pdf)

Office of Special Education ProgramsOffice of Special Education Programs

Services through IDEA-B – 34 CFRServices through IDEA-B – 34 CFR§§300.129-144 §§300.129-144

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Who is served?Who is served?

The reauthorized IDEA-B Act of 2004 contains a provision for participation of children parentally placed in private schools. LEAs must consider the needs of these students in the development of their IDEA applications. This applies to both the Basic (Section 611) ages 3-21 and the Preschool (Section 619) ages 3-5.

The reauthorization placed the responsibility on the district of location (attending) for the provision of services to eligible children attending private schools within the district borders. This includes out-of-state eligible students.

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How do I identify the eligible students?How do I identify the eligible students?

• Not through the 407-1 (this is the intake form for Chapter 192-193)

• Each LEA must locate, identify, and evaluate all children with disabilities who are enrolled by their parents in private, including religious, elementary and secondary schools located in the school district. (34 CFR §300.111and §300.201) Child Find

• The LEA may use an outside public agency to conduct the evaluations (i.e. Evaluations completed through Chapter 193) however:

• The cost of the evaluations may not be charged to the proportionate share

• Out-of-state evaluation costs• What about Preschool children? • Procedure similar to evaluation of public school students

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How is the Proportionate Share Created?How is the Proportionate Share Created?

The children with disabilities identified as ELIGIBLE for special education and related services are reported by the LEA on their October 15th Nonpublic Annual Data Report (ADR) consistent with 34 CFR §300.133(a). LEAs should work with NJSmart to ensure correct data reporting.

Number of eligible parentally placed private school children with disabilities / total number of students with disabilities x the allocation amount.

APPENDIX B of 34 CFR Part 300.

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Proportionate Share CalculationProportionate Share CalculationNumber of eligible children

with disabilities

In public schools 300

In private schools + 20 ______320

Federal Part B Flow-Through $$ LEA receives

$152,500

$152,500 320

$476.57 a student

X 20 students_____________________

$9,531.25For proportionate share

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Supplement not SupplantSupplement not Supplant

• LEAs are required to use the entire proportionate share of IDEA-B funds (Section 611 and section 619) to provide for services to students with disabilities parentally placed in private (nonpublic) schools.

• State (Chapter 193) and local funds may supplement and in no case supplant the proportionate share. 34 CFR §300.133(d)

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How are services determined?How are services determined?

• OSEP (federal) has posted a Q&A entitled “Questions and Answers on Serving Children with Disabilities Placed by their parents at Private Schools”. Provides guidance on the requirements and is updated regularly as questions arise.

• The website http://idea.ed.gov provides a topic brief and a video clip describing specific highlights of the requirements and suggested processes.

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Consultation Process• Among the LEA, private school representatives and parent

representatives throughout the year (and prior to the completion of the federal entitlement grant(s)). A representative of the district must be present at a meeting if convened by an agency other than the district.

• How, where and by whom special education and related services will be provided is determined through this process. Services that may be provided through the federal share are similar to those provided to public school students with disabilities (not limited as with Chapter 193).

• Continue communication throughout the year to ensure that the agreed upon services are provided.

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Written AffirmationWhen timely and meaningful consultation, as required by 34

CFR §300.134, has occurred, the LEA must obtain a written affirmation signed by the representatives of the participating private schools (Sample Handout) ◦ What this is not:

A list of attendees at a meeting Consultation signoff as defined in Title I

If written affirmation is not provided within a reasonable period of time the LEA must keep documentation of the consultation process on file for SEA review and request. Verification is within the grant application.


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Equitable Services• No parentally-placed private school child with a disability has an

individual right to receive some or all of the special education and related services that the child would receive if enrolled in the public school. All of the proportionate share could be spent on one child depending on consultation and need.

• Students enrolled in nonpublic schools by their parents may receive a different level of service than public school students.

• Decisions about services are through the consultation model.• The LEA must make the final decisions with respect to the services

to be provided (not the vendor).


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ComplianceA private school representative has the right to submit a

complaint to the SEA that the LEA –◦ Did not engage in consultation that was meaningful or

timely; or◦ Did not give due consideration to the views of the private

school official.The complaint is filed in the same manner as a public school

complaint . The forms and process may be found on the SEA’s website at http://www.state.nj.us/education/specialed/complaint/

Complaints?Complaints?

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• A representative of the student with a disability may request services of district of location at any point by completing the Request for IDEA Services for Eligible Nonpublic School Students with Disabilities form (Not a 407-1) (Handout)

• A Services Plan is required (34 CFR §300.138 (b)) and must describe the specific special education and related services that will be provided for the parentally placed private school children. (Handout)

• It must also specify the funding source.• Can a current service plan for a child under Chapter193 be

modified to include services through IDEA-B?

How are services provided?How are services provided?

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ProvisionsProvisions

IDEA-B funds may not be used for separate classes as per 34 CFR §300.143.

IDEA-B funds must be used to meet the special education and related services needs of these students and not the needs of a private school or the general needs of the students enrolled in the private school.

Services, including materials and equipment , must be secular, neutral and nonideological.

Services may be provided on-site at a child’s private school, to the extent consistent with the law.

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ContractingLEAs may contract with another public agency, including another

school district, to provide the required services. 34 CFR § 300.138(c)No administrative charges may be made against the IDEA

Proportionate shared, only services to students. (Federal Q&A)The contracted agency is not the sole decision maker about what

services are to be provided. A representative of the district of location must be involved.

IDEA funds may not be distributed directly to a nonpublic or the parent/guardian of an eligible child.

The entire proportionate share may not be transferred to a vendor without proof of service. (Monthly billing with proof of service)


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Transportation as a related serviceTransportation may be provided from the home to the

service site or from the school to the service site. LEAs are not required to provide transportation from the home to the private school.

Transportation is an allowable cost and may be considered when determining whether the district has met it’s proportionate share responsibility.

Include in the Services Plan (SP) as necessary for the child to benefit from the services.


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Use of personnelThe services provided to parentally placed private school

children with disabilities must be provided by personnel meeting the same standards as personnel providing services in the public schools. Exception for private school personnel regarding highly qualified.

Public School Personnel – to the extent necessary and if those services are not normally provided by the private school.

Private School Personnel – outside of his or her regular hours of duty and under public supervision (hired by the LEA/Agency)


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Property Equipment and SuppliesThe public agency must keep title to and exercise

administrative control of all property, equipment, and supplies that the public agency acquires under 611 or 619 for the benefit of private school children with disabilities. These items are to be returned to the public agency when no longer needed .

No IDEA-B funds are to be used for repairs, minor remodeling, or construction of school facilities. Example: Smart Boards and FM systems.


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Contact Information Contact Information

Office of Special Education Programs

IDEA-B Program [email protected]

609-984-4953

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TITLE I TITLE I

Improving The Academic Improving The Academic Achievement Of The Achievement Of The

DisadvantagedDisadvantaged

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Title I, Part ATitle I, Part A

Purpose: To improve the teaching and learning of children failing, or most “academically” at-risk of failing, to meet challenging State academic achievement standards.

How: By providing supplemental (additional) learning opportunities for eligible students, their parents and their teachers.

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Ensuring Equitable Services to Nonpublic School Ensuring Equitable Services to Nonpublic School StudentsStudents

ESEA § 1120 Title I, Part A: Participation of Children Enrolled in Private Schools

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Equitable Service ProvisionEquitable Service Provision ESEA §1120ESEA §1120

Requires districts receiving Title I, Part A funds to provide services to:

● Eligible nonpublic school students

● Teachers of eligible nonpublic school students

● Families of eligible nonpublic school students.

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Equitable ServicesEquitable ServicesWhy?

Census poverty data includes low-income families with nonpublic school children

Census poverty data used to determine districts’ Title I allocations

Child Benefit Theory: Funds benefit child ONLY

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Requirements to Ensure that Funds do Not Benefit Requirements to Ensure that Funds do Not Benefit a Private Schoola Private School34 CFR § 200.66

Child Benefit TheoryTitle I services benefits the “individual” child,

NOT the entire school.

Services are provided by the district, not the nonpublic school

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Requirements to Ensure that Funds do Not Benefit a Requirements to Ensure that Funds do Not Benefit a Private SchoolPrivate School34 CFR §200.66

Child Benefit Theory

Child Benefit Theory complies with the Constitutional Prohibition against Federal funding- No funds are to go to the nonpublic school!

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Equitable Services ProvisionEquitable Services ProvisionPhase I

Step 1: Locating Nonpublic Students

Step 2: Counting Nonpublic Students Enrollment data, Income data

Step 3: Generating Nonpublic Allocation

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Step 1: Locating Resident Nonpublic Students

Resident nonpublic schools

Bordering nonpublic schools

Transportation Documents Busing routes, Aid-in-Lieu

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Step 2: Counting Resident Nonpublic Students

Enrollment data: match resident nonpublic students to their public school attendance area

Low-income data: Contact schools enrolling resident nonpublic students Various methods: survey, extrapolation,

proportionality, equated measure85

Equitable Services Provision Equitable Services Provision Phase I

Step 3: Generating Nonpublic Allocations

Who: Nonpublic students who 1) live in the attendance area of a Title I public school and 2) come from low-income families

How: District enters enrollment and low-income numbers into its annual Title I, Part A application

How much: The same per-pupil amount as public schools students residing in the Title I attendance area

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ConsultationConsultationWhen?

During the design and development of the Title I program [ESEA §1120(b)]

Throughout the Title I program

Before and after the program (Evaluation)

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ConsultationConsultationScheduling Meetings

Send invitation to ALL nonpublic schools enrolling resident students (documented effort)

Agenda

Meeting Minutes

Refusal form

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ConsultationConsultationAgenda

Needs of eligible children Services to be provided How, where and by whom Evaluation of the program Size and scope of the services Data for poverty count Activities for teachers and families of

participants Third-party contract

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Consultation Consultation Timely and meaningful consultation between the district and nonpublic school officials during the design and development of the services is required on such issues as:

How the children’s needs will be identified; What services will be offered; How and where the services will be provided;

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ConsultationConsultation (continued)

How the services will be assessed and how the results of the assessment will be used to improve those services;

What service delivery mechanisms will be used to provide equitable services;

Who will provide the services; The amount of funds available to serve

nonpublic school students;

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ConsultationConsultation (continued)

The size and scope of the services to be provided;

How and when the agency will make decisions about the delivery of services;

Consideration of the views of the nonpublic school officials regarding use of third-party providers;

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Consultation(continued) )

Consultation must continue throughout the implementation and assessment of services; and

Consultation shall occur before the district makes any decision that affects the opportunities to participate of eligible nonpublic school children, teachers, and other education personnel.

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ConsultationConsultationAgenda

Should: ● Be a discussion between district and

nonpublic school officials ● Allow all parties to express their views and to

have their views heard.

Should not● Nonpublic schools dictating menu of services● Occur via faxed documentation

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ConsultationConsultationOutcomes

Participating nonpublic schools. Timeline for servicesParent involvement activity topicsProfessional development activity topicsAmount of funds for:

1. Instructional services2. Parental Involvement activities3. Professional development topics

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ConsultationConsultationComplaint Process

Nonpublic school officials may file a complaint

with the NJDOE if the district does not engage in

timely and meaningful consultation or give

adequate consideration to the views of

nonpublic school officials.

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Generating FundsGenerating FundsHow are funds generated for services for

nonpublic school students?

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Ensuring Equitable ServicesEnsuring Equitable ServicesGenerating Funds for Instruction

An LEA may calculate the number of nonpublic school children who are from low income families and live in participating public school attendance areas:

1. Use the same measure of poverty as for public school children

2. Use comparable poverty data from a survey

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A district may calculate the number of private school children who are from low income families and live in participating public school attendance areas:

1.Use comparable data from a different source2.Use an equated measure

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Low-income public and nonpublic school

children residing in the same Title I attendance

areas generate the same per-pupil amount

(PPA)

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PPA x the number of low-income nonpublic

school children residing in participating public

school attendance areas= Instructional funds for the Title I programs for eligible nonpublic

school children

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Ensuring Equitable ServicesEnsuring Equitable Services Use of Funds

These instructional dollars generated by low-

income private school children who reside in

Title I attendance areas must be used for

INTRUCTIONAL services ONLY!

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Ensuring Equitable ServicesEnsuring Equitable ServicesTransferability

If a district transfers funds into the Title I program that requires equitable participation, the district must consult with nonpublic school officials prior to transferring funds.

Funds may not be transferred for the sole purpose of meeting the needs of the nonpublic school children.

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Ensuring Equitable ServicesEnsuring Equitable ServicesAdditional Funds (Carryover)

Districts have flexibility on how to use carryover funds; however, they must ensure that the equitable services requirement are met, as applicable.

If equitable services were NOT provided, the district must carryover unspent funds designated for nonpublic school services to the next year’s program for services to nonpublic school students.

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Equitable ServicesEquitable ServicesPhase III: Providing Services

Student SelectionMust live in a Title I participating public school

attendance area; and Must meet multiple, educationally related,

objective criteria (i.e., grades, standardized assessments, local assessments, teacher recommendations)

Pre-K to 2: developmentally appropriate criteria, teacher recommendations and interviews with parents

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Equitable Services Equitable Services Phase III: Providing Services

Types of Services Direct instruction outside the regular classroom Tutoring Services to four-year old children who are enrolled in a

preschool program at the private school (Early Childhood)CounselingComputer assisted instructionExtended day/year programs (i.e. , Saturday, summer) Transitional program

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Program ConsiderationsDuring the school day, the program is a pull-out model in a

space separate from the regular nonpublic school childrenTitle I services can not be provided in the regular

classroom through cooperative learning or co-teaching.Nonpublic schools can not operate a schoolwide program.

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Location of ServicesTitle I services may be provided onsite at the nonpublic

school, including religious affiliated schools. The district has exclusive use of the space when providing Title I services.

If space is not available at the nonpublic school, the district (in consultation-to the extent possible) is required to find other appropriate space.

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Supplement NOT Supplant

Title I services MUST be in addition to and can

not replace or supplant services that would be

provided by nonpublic schools to their eligible

students.

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Third PartyDistrict must follow state policies and procurement

procedures. Contract MUST be detailed enough so that district

knows that the third-party will comply with all Title I requirements

Invoices must list administrative and instructional costs in sufficient detail as required by an audit.

District must monitor third-party’s performance.

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What Should the Contract Include?

The district should include definitions and uses for:• Instructional;• Administrative;• Professional development; and• Parental Involvement costs

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What Should the Contract Include?

The district should provide the standards and assessment agreed to in consultation that the district will use to measure the effectiveness of the Title I program provided to nonpublic school students.

Invoices have separate categories for instructional, professional development, parental involvement, and administrative costs.

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What Should the Contract Include?Sufficient documentation from the contractor prior to payment of invoiceA description of the procedures for submission of invoices by the

contractor including how often they are submitted.All equipment purchased with Title I funds is the property of the district,

not the contractor.The contractor will comply with all Title I statutory and regulatory

requirements.The district has the right to withhold payment if any requirement is not

met. 113


Provider OptionsDistrict employee Employee of a third-party under contract with the districtHighly Qualified Title I paraprofessionals under the direct

supervision of a certificated teacher. Nonpublic school teachers may be employed by the LEA

to provide Title I services to “identified” Title I students.

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District maintains control of the programDesign and implement the program

Verify time and activity of Title I employees.

Control of Title I funds, materials, equipment and property

Monitor the Title I program in the nonpublic school

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Allowable Title I expenditures: must address needs of low-performing (Title I) students, their teachers or their families.

Title I funded equipment or supplies in the nonpublic school are used for Title I purposes only.

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Materials and Equipment

Title I funds may ONLY be used to meet the needs of participating children.

Non-Title I nonpublic school children may NOT use materials paid with Title I funds.

The district must retain title to ALL materials purchased with Title I funds.

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Materials and Equipment

All materials purchased with Title I funds MUST

be labeled, “Property of…School District” and

placed in a secure location when not in use.

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Unallowable Expenditures

Address the needs of the nonpublic school Address the general needs of the nonpublic

school studentsExamples: SmartBoards, classroom textbooks, courses for teaching certification, professional development on reading

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Allowable UsesAllowable UsesScenarios

A participating nonpublic school is requesting to use equitable funds generated for professional development to hire a literacy consultant to work with all its third grade teachers. The consultant would work on strategies to differentiate instruction in the classroom.

Is this allowable?

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Allowable UsesAllowable UsesScenario 1

The request is not allowable for the following reasons:The professional development is not restricted to teachers that work with the participating Title I students.

The professional development is not specifically designed to address the needs of the participating Title I students.

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The district informs a nonpublic school that the equitable share of Title I funds generated for professional development will be used to support the district’s professional development program on implementing the Common Core State Standards. The districts agrees to allow nonpublic school teachers to participate in the professional development program.

Is this allowable? 122


No.

The equitable funds generated for professional

development must be used help teachers

address the needs of their participating Title I

students.

123


The nonpublic school would like to use equitable funds generated for professional development to send selected nonpublic school teachers to a workshop on reading strategies for parents of ELL students.

Is this allowable?

124


Yes.

English Language Learners are automatically eligible for Title I services.

The selected teachers must serve ELLs in their classrooms.

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ResourcesResourcesESEA § 1120 Legislation and Guidance http://www.state.nj.us/education/title1/leg/Equitable Services Provision http://www.state.nj.us/education/title1/leg/policy/

equitable.shtmlNonpublic Planning Documents and

Templates http://www.state.nj.us/education/grants/entitlement/nclb/Complaint Policy and Documentation http://www.state.nj.us/education/grants/nclb/issues/

complaint_policy.htm

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Contact Us…Contact Us…

Office of Title I

[email protected]

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Federal Entitlement GrantsFederal Entitlement GrantsTitles IIA and IIITitles IIA and III

Title IIA – Improving Teacher QualityTitle IIA – Improving Teacher Quality

Title III – English Language Acquisition, Title III – English Language Acquisition, Language Enhancement and Academic Language Enhancement and Academic AchievementAchievement

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Title II-ATitle II-A

For Nonpublic SchoolsFor Nonpublic Schools2014-20152014-2015

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To increase student academic achievement through strategies such as improving teacher and principal quality and increasing the number of highly qualified teachers in the classroom and highly qualified principals and assistant principals in schools.

Title II- A: NCLBTitle II- A: NCLB§2101.§2101.PurposePurpose

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Activities to be carried out for private school personnel must be based on a review of scientifically based research and must be expected to improve student academic achievement.

Expenditures must be reasonable and necessary to carry out the purposes of the program.

Services must be secular, neutral, and non-ideological [Section 9501(a)(2)].

Title II-A NonpublicTitle II-A Nonpublic

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LEAs must consult w/NP officials during the design, development, and implementation of the PD program

LEAs may not give a check to the NP schoolNP can decline to participateServices must be secular, neutral, and non-ideological

II-A Consultation/PlanningII-A Consultation/Planning

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Improving knowledge of teachers, principals, and other educational personnel in one or more of the core academic subjects and in effective instructional teaching strategies, methods and skills;

Training in effectively integrating technology into curricula and instruction;

Training in how to teach students with different needs, including students with disabilities or limited English proficiency, and gifted and talented students;

II-A Allowable Activities II-A Allowable Activities (ex. P. 1)(ex. P. 1)

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Federal entitlement via formula in EWEGProfessional development for teachers and

other school personnelHold Harmless Requirement

◦NP schools entitled to at least as much as it was allocated in FY 2001 under the Eisenhower PD and Class-Size Reduction programs

◦Additional IIA funds may be allocated to the NP school if the public school uses all its fund for PD

Title II-A Funding/Hold HarmlessTitle II-A Funding/Hold Harmless

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Needs of children/teachersServices

◦How, when, where and by whom◦How, when, where and by whom◦Delivery of services◦Size and scope of equitable services

Amount of funds available

Consultation TopicsConsultation Topics

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Please contact Sandy O’Neil with any specific Title II-A questions

[email protected]

Title II A Questions ?Title II A Questions ?

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Title IIITitle III

Title III provides funding for language instruction

for English language learners (ELLs) and

immigrant students.

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Determining EligibilityDetermining Eligibility

Nonpublic schools will be allocated Title III services base on:• The number of limited English proficient students

identified for and receiving ESL instruction under Chapter 192*; and

• The number of out-of-state and/or foreign exchange students who have been identified as LEP using the identification process for Chapter 192 ESL Services.

This number represents those nonpublic students who have applied for services by completing a 407-1 form to the public school district and met the criteria for 192 services.

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Eligibility CriteriaEligibility Criteria

• The student’s native language must be other than English;

• The student must score below the cut-off level of English language proficiency on a department-approved language proficiency test; and

• The student must have at least one other indicator.

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Other indicators include:Other indicators include:

Assessing the level of reading in English

Reviewing the previous academic performance of the student as well as standardized tests in English

Reviewing the input of teaching staff members responsible for the educational program of the pupil.

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Title III ImmigrantTitle III Immigrant

Federal definition of immigrant student includes students who:

Are ages 3 – 21

Were not born in any US state or Puerto Rico; and

Have not attended one or more schools in one or more states for more than three full academic years.

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Allowable Uses of Title III FundsAllowable Uses of Title III Funds

Hiring of teachers, paraprofessionals, translatorsProfessional development activitiesCurriculum developmentTutorials, academic or vocational educationAfter school or summer programsCommunity participation programs, family literacy

services/parent outreach and training activitiesCurricular materials, classroom supplies, educational

software, assessment materials

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Title III Immigrant FundsTitle III Immigrant Funds

Eligibility is dependent on combined public and nonpublic immigrant student enrollment

Eligible districts are those that :◦ Enroll 20 or more immigrant students, and ◦ have experienced an increase in their combined public and

nonpublic immigrant student population of 2% or more as compared to the average of the previous two years.

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Use of Title III Immigrant FundsUse of Title III Immigrant Funds

Supplemental language assistance programs (summer or after school programs, tutorials)

Family Literacy, parent outreach and training activities for parents

Professional development training for teachers and aides

Mentoring, academic and career counseling

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Acquisition of curricular materials, classroom supplies, software and technologies to be used in program.

Transportation costsPrograms of introduction to the educational system and

civics educationActivities coordinated with community based

organizations, IHEs, private sector or other entities to assist parents of immigrant children and youth

Title III Immigrant Allowable UsesTitle III Immigrant Allowable Uses

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Consultation TopicsConsultation Topics

• How the LEP children's needs will be identified. • What services will be offered. • How, where and by whom the services will be provided. • How the services will be assessed and how the results

of the assessment will be used to improve those services.

• The size and scope of the services to be provided to the private school children and educational personnel.

• The amount of funds available for those services.

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Federally Funded ServicesFederally Funded Services

Must be supplemental and may not replace or

supplant services that would, in the absence of

federal funds, be provided by nonpublic school

to participating nonpublic school children.

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Office of Title IOffice of Title I

Bureau of Bilingual/ESL EducationBureau of Bilingual/ESL Education

Raquel SinaiRaquel Sinai(609) 633-6889(609) 633-6889

[email protected]@doe.state.nj.us

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EWEG Public AccessEWEG Public Access

http://homeroom.state.nj.ushttp://homeroom.state.nj.us//

Scroll down and click EWEG Scroll down and click EWEG

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EWEG Public AcEWEG Public Accesscess

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PROVISIONAL TEACHER PROVISIONAL TEACHER PROGRAM (PTP)PROGRAM (PTP)

Non-Public School Participation Non-Public School Participation

Judy Cifone, Pauline LundgrenVickie Sikorski, Betty Sue Zellner

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Overview of Teacher Certification for Provisional Teachers

(A Three Tiered System)

Certificate of Eligibility with Advanced Standing (CEAS) and/or a Certificate of Eligibility (CE)

2 Year Provisional Certificate

Standard Certificate

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Provisional Teacher ProgramProvisional Teacher Program

Routes

Alternate Route (AR) Traditional Route (TR) CE CEAS

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Eligibility to Participate - SchoolsEligibility to Participate - Schools

School is registered with nonpublic office or licensed by Department of Children and Families

Has submitted a mentoring plan to PTP Office

Has certified teachers who can serve as mentors

Principal/Director agrees to complete requirements: supervision and evaluations

162

Eligibility to Participate - TeachersEligibility to Participate - Teachers

Candidate must hold CE or CEAS appropriate to teaching position

AR candidates must be prepared to attend formal instruction concurrent with employment

School must verify enrollment in formal instruction for ESL, Bilingual, P-3 and TOSD

Teaching time must be comparable with employment in public school (35-40 hours per week)

Candidate must be employed at least half-time163

30/34 weeks of mentored teaching

Confidential support by mentor

Supervision and evaluation by principal/director

Formal instruction appropriate for certificate for alternate route teachers

Program RequirementsProgram Requirements

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A wide variety of options:◦ Regional Training Centers and College-based Programs for

N-12 Subject Area and K-6 Elementary Teachers◦ CTE◦ P-3 Specialized Alternate Routes◦ TOSD◦ ESL◦ Bilingual/Bicultural

Formal Instruction for Formal Instruction for Alternate Route TeachersAlternate Route Teachers

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$200: An introduction to the Teaching Profession: A 24 hour Pre Service Program

$170-$190: Certificate of Eligibility application fee which includes 2 year provisional certificate, and standard certificate

$1,000: Mentoring Fee ($450: 4 week and/or $550: 30 week)

$1,450: Formal instruction at Regional Training Center feeOR

Provisional Teacher Program FeesProvisional Teacher Program FeesAlternate RouteAlternate Route

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College tuition fee$325: 45 hours in the study of teaching elementary

mathematics (elementary only)$325: 45 hours in the study of teaching language arts/

literacy (elementary only)$100: Administrative fee for processing for standard

certificate

Provisional Teacher Program FeesProvisional Teacher Program FeesAlternate Route (Cont.)Alternate Route (Cont.)

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$170-$190: Certificate of Eligibility with advanced standing application fee which includes 2 year provisional certificate, and standard certificate

$550: Mentoring fee (30 week)

Provisional Teacher Program FeesProvisional Teacher Program FeesTraditional RouteTraditional Route

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New regulations eliminated emergency licenses for SLS candidates effective July 2013

Three-tiered licensure process for candidates who have not yet met academic requirements for a standard SLS certificate:◦ SLS Certificate of Eligibility (CE)◦ SLS Provisional Certificate◦ SLS Standard Certificate

Speech-Language Specialist (SLS)Speech-Language Specialist (SLS)Licensure ProgramLicensure Program

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CE Eligibility for Candidate with Baccalaureate SLS Degree◦ Currently matriculated in Mater’s SLS program at regionally

accredited college/university◦ Completed 18 semester-hour SLS graduate credits,

including practicum


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CE Eligibility for Candidate without Baccalaureate SLS Degree◦ Currently matriculated in Master’s SLS program at

regionally accredited college/university◦ Completed 24 semester-hour SLS graduate credits,

including practicum


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Steps to Participate in SLS Licensure Program◦ Candidate seeks issuance of SLS-CE giving right to seek

and accept offers of employment◦ Candidate receives offer of employment◦ Hiring district registers candidate in SLS Licensure Program◦ Candidate is issued provisional certificate◦ Candidate completes degree requirements and test

requirements for issuance of standard certificate


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Contact us …Contact us …NJ Department of Education/Licensure and Credentials:

•For Licensure/Certification questions:For applicants: Phone # 609-292-2070 Monday through

Friday between the hours of 8:00 and 4:00 p.m.Website: http://www.nj.gov/education/educators/license/

For Provisional Teacher Program questions:•Phone #609-984-6377, fax# 609-984-3356,• e-mail [email protected] or [email protected]

For SLS Licensure Program questions:Phone#609-984-6377, fax #609-984-5876 e-mail [email protected]

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Step 1Certificate of Eligibility (CE)Candidate can seek and accept employment

Step 2Provisional CertificateCandidate is registered on-line with NJ Leader to Leader Program

(NL2L) www.njl2l.org

Administrator Training ProgramsAdministrator Training Programs

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Step 2 (con’t)A two-year residency is requiredA mentor is assigned to the candidate during the residency period. Fee paid

to mentor.During the two-year residency, the candidate will have four formal

evaluations and one summative completed by the mentor. An Action Research Project is also required.


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Step 3Standard CertificateIssued after successful completion of the residency and recommendation of the mentor

Questions about NJL2L can be directed to Mr. Ed Canzanese at the Foundation for Educational Administration (FEA) at 609-860-1200 or

[email protected]


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NJEXCEL (Expedited Certification for EducationalLeadership)An “Alternate Route” for Administrators

◦ This is a state approved, non traditional program leading to a Principal CE in lieu of traditional graduate studies in education administration.

◦ Eligibility includes a minimum of a master’s degree in a field related to education and/or five years of experience as a teacher or education specialist.


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Information on the NJEXCEL Program:www.njexcel.org

Frank Palatucci, Director (609) [email protected]

Administrator Training Program QuestionsKen Figgs at the NJDOE (609) 292-6378

[email protected]


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Thank you for attendingThank you for attendingEVERYTHING NONPUBLICEVERYTHING NONPUBLIC

[email protected]

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everything nonpublic

Documents

reevaluation chapter

oversight of chapter

student eligibility

district contracts

instructional services

handicapped services

provision of services

nonpublic school enrollment