everything you ever wanted to know about using urs
DESCRIPTION
Everything you ever wanted to know about using URS. Cenk Erdil, HMIS Manager Caitlin Madevu -Matson, SI Specialist Strategic Information Unit 22 May 2014. Rationale. Y ou may recall past URS webinars April 2012 February 2013 We are back by popular demand! - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/1.jpg)
Everything you ever wanted to know about using URS
Cenk Erdil, HMIS ManagerCaitlin Madevu-Matson, SI Specialist
Strategic Information Unit22 May 2014
![Page 2: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/2.jpg)
Rationale
• You may recall past URS webinars– April 2012
– February 2013
• We are back by popular demand!– Your responses to the SI webinar survey in Nov 2013
• This webinar will be especially useful to – clinical and programmatic staff who do not routinely use URS,
but would like to use the data to answer a variety of questions
• URS is a valuable resource for ALL ICAP teams
![Page 3: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/3.jpg)
Objectives
• Provide a URS refresher on general data use– Basics– Dashboard– Reports Module
• Answer your questions – A compiled list based on a recent survey
![Page 4: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/4.jpg)
Background
• Web-based, Scalable & Flexible• Globally accessible:– http://urs2.icap.columbia.edu
• ICAP’s central data repository• Mainly used for two reasons:–Submit data for routine indicators–General data use
![Page 5: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/5.jpg)
Background
• URS general data use:–Up-to-date ICAP required indicator statistics–Monitoring progress to targets
• Data reported to ICAP-NY, including:–Mostly ICAP-required indicators– Some indicators that are not ICAP-required
![Page 7: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/7.jpg)
Forgot Password
![Page 9: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/9.jpg)
Register for an Account
![Page 10: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/10.jpg)
Report a Bug / Issue
![Page 11: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/11.jpg)
Report a Bug / Issue
![Page 12: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/12.jpg)
Overall Structure of URS
![Page 13: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/13.jpg)
Overall Structure of URS
![Page 14: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/14.jpg)
Dashboard - Definition
![Page 15: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/15.jpg)
Dashboard - Tabs
![Page 16: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/16.jpg)
Dashboard – Program Areas
![Page 17: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/17.jpg)
Dashboard – Priority Indicators
![Page 18: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/18.jpg)
Dashboard - Targets
![Page 19: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/19.jpg)
Dashboard – Graphs and Tables
A
![Page 20: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/20.jpg)
Dashboard – Graphs and Tables
A
B
![Page 21: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/21.jpg)
Dashboard – Graphs and Tables
![Page 22: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/22.jpg)
Dashboard – Filters
![Page 23: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/23.jpg)
Dashboard – Filters
![Page 24: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/24.jpg)
Dashboard – Filters
![Page 25: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/25.jpg)
Dashboard – Filters
A
![Page 26: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/26.jpg)
Dashboard – Filters
AB
![Page 27: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/27.jpg)
Dashboard – Filters
A CB
![Page 28: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/28.jpg)
Dashboard – Filters
CD
AB
![Page 29: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/29.jpg)
Dashboard – Filter Example
![Page 30: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/30.jpg)
Dashboard – Filter Example
![Page 31: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/31.jpg)
Dashboard – Filter Example
![Page 32: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/32.jpg)
Dashboard – Filter Example
![Page 33: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/33.jpg)
Dashboard – Filter Example 2
![Page 34: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/34.jpg)
Dashboard – Filter Example 2
![Page 35: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/35.jpg)
Dashboard – Priority Indicators
![Page 36: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/36.jpg)
Dashboard – Priority Indicators
![Page 37: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/37.jpg)
Dashboard – Priority Indicators
![Page 38: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/38.jpg)
Dashboard – Priority Indicators
![Page 39: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/39.jpg)
Dashboard – Targets
![Page 40: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/40.jpg)
Dashboard – Targets
![Page 41: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/41.jpg)
Reports
• Reports: provide users the ability to adapt how data are presented– Query: user-defined questions– Constructed indicator: user-defined calculated
indicators that use formulas
21
![Page 42: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/42.jpg)
Reports – New Query Variables
21
3
4
Funding source: can select all, or subset
Program area: can select all, or subset
Time period: Quarter and year
Indicators: Add or unselect- will be limited by what program areas
are selected in #2
![Page 43: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/43.jpg)
Reports – Add Indicators32 1
![Page 44: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/44.jpg)
Reports – New Query Variables
21
3
4
5
Funding source: can select all, or subset
Program area: can select all, or subset
Time period: Quarter and year
Indicators: Add or unselect- will be limited by what program areas
are selected in #2
Organizations
![Page 45: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/45.jpg)
Reports – Organizations Selection
![Page 46: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/46.jpg)
Reports – New Query Variables
21
3
4
5
Funding source: can select all, or subset
Program area: can select all, or subset
Time period: Quarter and year
Indicators: Add or unselect- will be limited by what program areas
are selected in #2
Organizations
![Page 47: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/47.jpg)
Reports – New Query Options
12
34
Unit status: default is Active, all
Chart type: table or graph- Bar graph can be stacked
Grouping and series- How to show variables
Calculation: default is sum
5 Overall: option to have totals
![Page 48: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/48.jpg)
Reports – Saved Queries
1
![Page 49: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/49.jpg)
Reports – Saved Queries2 3 4 1
![Page 50: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/50.jpg)
Your Questions!
![Page 51: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/51.jpg)
How can I see progress to targets?
• Dashboard
• Use saved query
![Page 52: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/52.jpg)
How can I see progress to targets?
![Page 53: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/53.jpg)
How can I see progress to targets?
![Page 54: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/54.jpg)
How can I adapt a saved query?
• Changing variables
– Time period changes
– Indicator changes
– Organizational unit changes
• Changing options how data are presented
– Chart type changes
– Grouping or series changes, e.g. in columns/y axis and rows
– Beware, there are 5 types of variables but only 2 can vary in one
table query- the others have to remain constant or will be combined
![Page 55: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/55.jpg)
How can I track the number of patients on second line regimens?
![Page 56: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/56.jpg)
How can I track the number of patients on second line regimens?
Column : Organizational Unit / Row : Data
![Page 57: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/57.jpg)
How can I track the number of patients on second line regimens?
![Page 58: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/58.jpg)
How can I track the number of patients on second line regimens?
Column : Time Period / Row : Data
![Page 59: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/59.jpg)
How can I track the number of patients on second line regimens?
Column : Time Period / Row : Organizational Unit
![Page 60: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/60.jpg)
How can I track the number of patients on second line regimens?
![Page 61: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/61.jpg)
How can I track the number of patients on second line regimens?
Column : Time Period / Row : Organizational Unit
![Page 62: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/62.jpg)
How can I track the number of patients on second line regimens?
X-axis : Organizational Unit / Series : Data
![Page 63: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/63.jpg)
How can I track the number of patients on second line regimens?
X-axis : Time Period / Series : Organizational Unit
![Page 64: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/64.jpg)
How can I see how many sites reported in a program area and if it has changed over time?
![Page 65: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/65.jpg)
How can I see how many sites reported in a program area and if it has changed over time?
![Page 66: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/66.jpg)
How can I see how many sites reported in a program area and if it has changed over time?
![Page 67: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/67.jpg)
How can I see how many sites reported in a program area and if it has changed over time?
![Page 68: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/68.jpg)
How can I see how many sites reported in a program area and if it has changed over time?
Column : Program area / Row : Organizational Unit by Region
![Page 69: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/69.jpg)
How can I see how many sites reported in a program area and if it has changed over time?
Column : Time period (Q) / Row : Organizational Unit by Region
![Page 70: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/70.jpg)
How can I see how many sites reported in a program area and if it has changed over time?
Column : Time period (Q) / Row : Program Area
![Page 71: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/71.jpg)
How can I see how many sites reported in a program area and if it has changed over time?
![Page 72: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/72.jpg)
Where do I go on URS to see what analyses have already been done?
• (not on URS…) Master Slides
– Contain standard graphs and information for all program areas for all
countries supported by ICAP for anyone to use
– Generated every 6 months : June and December
– Available on Data Dissemination Wiki, under Slides
– http://icapdatadissemination.wikischolars.columbia.edu/
– NOTE: need to be invited to join, send your M&E Director or SI
Specialist an email for access!
• (on URS) Dashboards and Saved Queries
![Page 73: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/73.jpg)
Where do I go (on URS) to see what analyses have already been done?
![Page 74: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/74.jpg)
Overall n=854447
Cote d'Ivoire n=5288
Mozambique
n=247857
Tanzania n=136378
Kenya n=256929
Ethiopia n=206507
Kazakhstan n=1488
0%
50%
100%
61% 67% 62% 62% 61% 57%49%
31% 28% 31% 30% 28% 35%51%
5% 7% 7% 11% 8%
Women 15+ Men 15+ Children <15
AGE AND SEX DISTRIBUTION OF PATIENTS ENROLLED IN CARE, BY COUNTRY, AS OF
SEPTEMBER 30, 2013
Perc
ent o
f pat
ient
s
Source: ICAP URS November 2013Notes: Data are only from clinics currently supported and reporting.
![Page 75: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/75.jpg)
Is there a cheat sheet to understand how and where to pull data on the URS?
• Yes! A few useful
resources are
available:
– URS User manual
– This presentation
![Page 76: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/76.jpg)
Is there a cheat sheet for indicators on the URS?
• Reported versus Calculated indicators
• Yes! A few useful resources are available:
– Reporting SOP : describes how reporting at ICAP works
– Import instructions : guide of reported indicators that should
be imported by program area
– Constructed indicators : list of calculated indicators that are
already programmed in URS
![Page 77: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/77.jpg)
Where are the indicator cheat sheet resources?
At any time you are logged in, ICAP M&E Resources is top right
Drop down menu with the latest version available
for download:– Reporting SOP
– Instructions for Import
– Constructed Indicators Constructed IndicatorsMay 2014
![Page 78: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/78.jpg)
How do I use the Import Instructions?
• Excel document organized with one program area per tab
• Headings on each tab are the same
Unique ID to identify indicators
Long description of what is reported
Optional: if sub-categories exist
Required by ICAP?1= yes0= no
![Page 79: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/79.jpg)
How do I use the Constructed Indicators Guide?
• Similar to Import Instructions, all on one tab
• Includes Formulas
Unique ID to identify indicators
Long description of what is reported
Formula used in calculation (URS ID)
![Page 80: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/80.jpg)
Can I get information about viral loads or those suspected of treatment failure on URS?
• No. Neither viral load nor suspected treatment
failure are in the URS aggregate data
– Not ICAP required indicators
– Information about suspected treatment failure
using CD4 analysis is available in Patient Level
Reports (Standard of Care report) that you can
download from URS M&E Resources.
![Page 81: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/81.jpg)
How can I tell if data are still coming in or are finalized for a quarter?
• URS is a live system
• SI Unit Director sends out
Reporting Milestones each
quarter that states when
data should be finalized
• Usually 1 month after the end of a quarter, you can assume it is final: but it is
always best to reach out to your M&E director or SI Specialist to be sure and
if you have additional questions
![Page 82: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/82.jpg)
If targets are not available initially do you go back and enter them when available?
• Yes!
• SI Specialists and country M&E teams are responsible
for entering targets
• If you don’t see targets, please reach out to your M&E
staff or the SI Specialist
![Page 83: Everything you ever wanted to know about using URS](https://reader033.vdocuments.net/reader033/viewer/2022061502/56814f51550346895dbcf717/html5/thumbnails/83.jpg)
Summary
• URS2 is widely available for making use of routinely collected program data
• Dashboards are pre-set graphs and tables for quick reference
• Easily create your own reports to view the data you want in tables or graphs
• Resources on how to use URS2 are accessible– E.g. URS User manual, the Reporting SOP and Indicator
guides
• SI Unit and M&E Directors are also available