exam candidate manual

EXAM CANDIDATE MANUAL

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WARNING to the candidates before sitting for the examination

1. Candidates need to ensure fast internet connection to access smartv3UMS https://www.speedtest.net/

2. Candidates who are not eligible to sit for the final exam will not be registered in the

final examination course.

3. Candidates who are eligible to sit for the final exam already registered into the final

exam course.

4. After all eligible candidates has been registered, enroll me button will be closed.

5. Candidates are encouraged to use laptop or suitable device for the final exam

6. Candidates always Save OMR answer sheet and Exam answer Book.

7. Candidates need to Save the OMR answer sheet and Exam answer Book in PDF and

rename the file according to the format set by the Academic Services Division.

8. Candidates need to download and install the Adobe Acrobat Reader software.

9. Candidates should contact the examination invigilator if experiencing any problems.

https://www.speedtest.net/


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TABLE OF CONTENT

CANDIDATES ATTENDANCE SLIP

1. Process of Filling the Attendance Form (Candidates) in SmartV3UMS ............................ 4

REQUIREMENTS TO ANSWER EXAM QUESTIONS

2. Process of downloading and installing the Adobe Acrobat Reader DC software ............. 7

3. Process of answering the OMR Answer sheet by using Adobe Acrobat Reader DC

software ......................................................................................................................... 12

4. Process of answering questions using Exam Answer Book .......................................... 20

5. Autosave setting in Microsoft Word ............................................................................ 23

6. Process of answering questions that requires diagram or formula .............................. 25

7. Process of downloading, installing, and using Office Lens (Optional) ........................... 30

8. Process of downloading the Final Exam Question Paper .............................................. 43

9. Process of uploading the Exam Answer (Candidates) in SmartV3UMS .......................... 44

9.1 Process of uploading OMR Answer sheet and Exam Answer book in

SmartV3UMS ............................................................................................................... 44


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1. Process of Filling the Attendance Form (Candidates) in

smartv3UMS

1. Login to the smartv3UMS system using UMSID

2. Username: matric number (uppercase) dan password: student mail password

3. Candidates who are eligible to sit for the final exam have been registered to the final

exam course and the list of exam courses will be displayed under My Courses menu

4. Click KURSUS PEPERIKSAAN AKHIR

Login into the system

Masuk keKursus

peperiksaan

Click BorangPengesahanKehadiran

Click answer the

questions

Isi borangmengikutmaklumat

yang diperlukan

Click Submit your asnwer


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5. Click BORANG PENGESAHAN KEHADIRAN to fill in the attendance form

6. Click Answer the questions

7. Candidates need to fill in BORANG PENGESAHAN KEHADIRAN as required by

Academic Services Division

8. Click Submit your answers to submit attendance form


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9. Click Continue

10. WARNING: Candidates will not be able to open the next section if attendance form

not submitted


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2. Process of downloading and installing Adobe Acrobat Reader DC

software

1. Candidates MUST download and install the software before final exam

2. Candidates need to download the software through the link, https://get.adobe.com/reader/

3. Candidates need to UNCHECK and not required to install the other software

4. Click Download Acrobat Reader

https://get.adobe.com/reader/


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5. Click on the downloaded software

6. Click Yes, Adobe Acrobat Reader DC is being installed into the computer


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7. Click Finish to launch the software

8. Adobe Acrobat Reader DC ready to be used for answering OMR answer sheet


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9. If the candidates have different operating system other than Windows 10,

candidates required to click Do you have a different language or operating system?

10. Candidates need to choose the type of operating system, language, and the version

of Adobe Acrobat Reader DC


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11. Candidates need to UNCHECK and not required to install the other software

12. Click Download Acrobat Reader to download the software

13. Software installation can be referenced in step 5 and onwards.


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3. Process of answering the OMR Answer sheet by using Adobe

Acrobat Reader DC

1. Candidates need to download the OMR answer sheet from the final examination

course > section KERTAS SOALAN PEPERIKSAAN AKHIR

2. Click download icon to download the OMR answer sheet


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3. Candidates need to rename the OMR answer sheet according to the format set by

the Academic Services Division > MATRICNUMBER_COURSECODE_OMR

4. Candidates need to save the file in searchable location at Desktop or Documents

5. Click Save to save the file


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6. Candidates open OMR answer sheet using Adobe Acrobat Reader DC

7. Click Menu View > Tools > Fill & Sign> Click Open


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8. Click Fill & Sign

9. Candidates need to use Add Text function to fill in student information, using Add

Dot function to mark the answer on the OMR answer sheet

10. Using Add Text function to fill in the student information


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11. If there is a spelling mistake, the candidates can click again on the sentence and click

the delete icon to delete the answer

12. Using Add Dot function to mark the answer on the OMR answer sheet


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13. If the candidates mark the wrong answer, the candidates can click again the answer

and click the delete icon to delete the answer

14. After candidate’s finish answering the questions, the file need to Save by Click menu

File > Click Save


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15. If the candidates do not save the file, candidates need to Save As OMR answer sheet

in PDF format by renaming according to the format set by Academic Services Division

> MATRICNUMBER_COURSECODE_OMR

16. Click My Computer > Click Documents > rename

MATRICNUMBER_COURSECODE_OMR in PDF > Click Save


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17. Candidates MUST always SAVE the OMR Answer sheet to avoid lost information that

has been filled into the OMR Answer sheet


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4. Process of answering questions using Exam Answer Book

1. Click to download BUKU JAWAPAN PEPERIKSAAN from final examination course >

section SKRIP JAWAPAN & SOALAN PEPERIKSAAN AKHIR

2. Click the downloaded BUKU JAWAPAN PEPERIKSAAN

3. Candidates open the exam answer book by using Microsoft Words > Click Enable

Editing


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4. After finish answering the final exam questions, candidates need to Save As exam

answer book in PDF format by renaming according to the format set by the Academic

Services Division > MATRICNUMBER_COURSECODE_SECTIONB

5. Click Save As > Click Browse > Click Documents > renaming according to the format set

by the Academic Services Division > MATRICNUMBER_COURSECODE_SECTIONB > Save

as type PDF


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6. Click Save


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5. Autosave setting in Microsoft Word

1. Candidates open Microsoft Word

2. Click menu File

3. Click Options

4. Click Save > Set Auto Recover Information every to 1 minute > Click OK


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6. Process of answering questions that requires diagram or formula

1. By using blank paper, candidates need to draw diagram or formula

2. Candidates need to scan/capture diagrams/formula using smartphone camera

3. Candidates need to transfer the image file from smartphone to computer by using

cable wire, bluetooth, or email

4. To insert picture in exam answer book. Click menu Insert > Pictures > Picture from

file/This Device

5. Candidates need to search the image file that has been transferred from the

smartphone into computer

6. Click Insert to insert the picture


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7. After completing the question, candidates need to Save the exam answer book in

PDF format

8. Click Save As > Click Browse > Click Documents > renaming according to the format

set by the Academic Services Division > MATRICNUMBER_COURSECODE_SECTIONB

> Save as type PDF


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9. Click Save


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7. Process of downloading, installing, and using Office Lens

(Optional)

7.1 Using iOS smartphone

1. Candidates need to download and install the application Office Lens

through App Store


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2. Click Open

3. Click Allow Access


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4. Click OK to allow application to access Camera and Photos

5. Select Photo and candidates can start take pictures using the application


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6. Click Done


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7. Candidates need to rename by MATRICNUMBER_QUESTION1_SECTIONB

and Click PDF


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8. Candidates need to save the file into the phone storage or in OneDrive

9. Click the File


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10. Click Share icon


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11. Click Save to Files


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12. Create a new folder and Save file into the folder


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7.2 Using Android smartphone

1. Candidates need to download and install the application through

playstore> Click Install > Click Open


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2. Select Photo and candidates can start taking pictures using the

application


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3. Click Done


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4. Candidates need to rename the file

MATRICNUMBER_QUESTION1_SECTIONB > Click PDF > Click Save


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8. Process of downloading the Final Exam question paper

1. Candidates need to click SOALAN PEPERIKSAAN AKHIR

2. Click to download the exam question paper


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9. Process of uploading the Exam answer (candidates) in

Smartv3UMS

9.1 Uploading OMR answer sheet and Exam answer book into smartv3UMS

1. Under section SKRIP JAWAPAN DAN SOALAN PEPERIKSAAN AKHIR, candidates need to click SOALAN PEPERIKSAAN AKHIR

2. Click Add submission to upload OMR answer sheet and Exam answer book

3. 10 maximum file that can be uploaded into the system 4. Each file size must not more than 20MB 5. Candidates use the Drag and Drop function to upload the exam answer or 6. Click Add File, choose Upload a file, click Choose file button and select the exam

answer

Login kedalam sistem

Masuk keKursus

peperiksaan

Click soalan

peperiksaan

Click Add submission

button

Memuat naik fail jawapan(format pdf)

Click Save changes


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7. Click Documents > Choose File > Click Open

8. Click Upload this file


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9. Click Save changes

10. Candidates can review the Submission status that has been upload into the system

11. Click Edit submission to update the new exam answer


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12. Candidates can delete and re-upload new files by > Click File that has been uploaded into the system > Click Delete > Click OK and Drag and Drop the new file


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13. Click Submit assignment for final submission. REMEMBER that NO CHANGES can be

made after pressing the Submit assignment button

14. Candidates need to check the confirmation box > Click Continue

15. Candidates can review the Submission status after final submission

16. The green colour indicates that the candidates have finished taking the final exam


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17. Notifications will be notified and sent via student email