example of an environmental and social management plan ... · pdf filethis environmental and...

Environmental and Social Management Plan – Furniston Network Outcomes Contract

Environmental and Social Management Plan for Network Outcomes Contract Furniston Network Outcomes Contract

20 August 2015

NZTA141201


Record of amendment

Amendment

number

Description of change Effective date Updated by


Contents

1. Background ............................................................................................................................................................................. 4

1.1 Project Scope ..................................................................................................................................... 4

1.1.1 Description .......................................................................................................................... 4

1.1.2 Location .............................................................................................................................. 5

1.1.3 Management Plan Framework ................................................................................................ 6

1.2 Environmental Policy .......................................................................................................................... 7

1.3 Environmental Objectives/Key Performance Measures ........................................................................ 9

1.3.1 Environmental Objectives ...................................................................................................... 9

1.3.2 Key Performance Measures ................................................................................................. 11

1.4 Roles and Responsibility .................................................................................................................. 12

2. Environmental and Social Management ................................................................................................................... 14

2.1 Environmental and Social Impacts .................................................................................................... 14

2.2 Legislative and Consent Compliance Requirements .......................................................................... 16

3. Implementation and Operation ................................................................................................................................... 21

3.1 Aspect Specific Environmental Management Plans ............................................................................ 21

3.2 Operating Procedures ...................................................................................................................... 22

3.3 Emergency Contacts and Response .................................................................................................. 23

3.4 Complaints Management ................................................................................................................. 23

3.5 Training .......................................................................................................................................... 24

4. Monitoring and Review ................................................................................................................................................... 25

4.1 Compliance Monitoring.................................................................................................................... 25

4.2 ESMP Audits .................................................................................................................................... 25

4.3 Corrective and Preventive Action ...................................................................................................... 25

4.4 Management Review ........................................................................................................................ 26

Appendix A. Requirements Checklist ............................................................................................................................. 27

Appendix B. No Spray Zones .............................................................................................................................................. 28

FiguresFiguresFiguresFigures

Figure 1: Furniston Structures Maintenance Contract AreaFigure 1: Furniston Structures Maintenance Contract AreaFigure 1: Furniston Structures Maintenance Contract AreaFigure 1: Furniston Structures Maintenance Contract Area ............................................................................. 5

Figure 2: Management Plan FrameworkFigure 2: Management Plan FrameworkFigure 2: Management Plan FrameworkFigure 2: Management Plan Framework ........................................................................................................ 6

Figure 3: Contract Organisation ChartFigure 3: Contract Organisation ChartFigure 3: Contract Organisation ChartFigure 3: Contract Organisation Chart ......................................................................................................... 12


TablesTablesTablesTables

Table 1: Contract detailTable 1: Contract detailTable 1: Contract detailTable 1: Contract detailssss ............................................................................................................................... 4

Table 2: Relevant Environmental ObjectivesTable 2: Relevant Environmental ObjectivesTable 2: Relevant Environmental ObjectivesTable 2: Relevant Environmental Objectives .................................................................................................. 9

Table 3: Accountabilities in the ESMPTable 3: Accountabilities in the ESMPTable 3: Accountabilities in the ESMPTable 3: Accountabilities in the ESMP .......................................................................................................... 13

Table 4: Potential significant environmental and social impactsTable 4: Potential significant environmental and social impactsTable 4: Potential significant environmental and social impactsTable 4: Potential significant environmental and social impacts ................................................................... 14

Table 5: The legislative requirements and accountabilitiesTable 5: The legislative requirements and accountabilitiesTable 5: The legislative requirements and accountabilitiesTable 5: The legislative requirements and accountabilities .......................................................................... 16

Table 6 Consent compliance requirements for Table 6 Consent compliance requirements for Table 6 Consent compliance requirements for Table 6 Consent compliance requirements for reports, monitoring and programmes ............................... 19

Table 7 Permitted activity requirementsTable 7 Permitted activity requirementsTable 7 Permitted activity requirementsTable 7 Permitted activity requirements ...................................................................................................... 20

Table 8 ESMP Management PlansTable 8 ESMP Management PlansTable 8 ESMP Management PlansTable 8 ESMP Management Plans ................................................................................................................ 21

Table 9 Standard Operating ProceduresTable 9 Standard Operating ProceduresTable 9 Standard Operating ProceduresTable 9 Standard Operating Procedures ...................................................................................................... 22

Table 10: Internal Environmental Emergency Contact DetailsTable 10: Internal Environmental Emergency Contact DetailsTable 10: Internal Environmental Emergency Contact DetailsTable 10: Internal Environmental Emergency Contact Details ....................................................................... 23

Table 11: External Environmental Emergency Contact DetailsTable 11: External Environmental Emergency Contact DetailsTable 11: External Environmental Emergency Contact DetailsTable 11: External Environmental Emergency Contact Details ...................................................................... 23

Table 12: Training CoursesTable 12: Training CoursesTable 12: Training CoursesTable 12: Training Courses ......................................................................................................................... 24

TaTaTaTable 13: Monitoring, auditing and reporting requirementsble 13: Monitoring, auditing and reporting requirementsble 13: Monitoring, auditing and reporting requirementsble 13: Monitoring, auditing and reporting requirements ......................................................................... 26


1. Background

1.1 Project Scope

1.1.1 Description

This Environmental and Social Management Plan (ESMP) has been developed for Network Outcomes Contract (NOC) NZTA141201. This contract covers all routine maintenance and renewal activities on State Highways within the Furniston Region and includes a range of activities associated with different assets.

Assets within the Furniston Region include:

• Site rails/barriers/wire rope barriers • Drainage systems/soak pits • Pavements • Retaining walls, gabions, driven piles • Landscaped and grassed areas • Bridges, culverts and tunnels • Power poles, lighting masts There are a wide range of activities associated with these assets, including but not limited to:

• Pavements/surfacing • Removing sediment from the drainage

system • Weed spraying • Earthworks/excavation/cutting/filling • Vegetation clearance • Pest plant control • Maintenance of bridges, culverts and tunnels

• Structures (gabions, driven piles, retaining walls) • Work within watercourses • Pavement marking • Sandblasting/water-cutting • De-icing • Dump sites • Landscape and grass maintenance

The main contract details for this NOC are outlined in Table Table Table Table 1111.

Table Table Table Table 1111: Contract details: Contract details: Contract details: Contract details

Item Details

Contract Title Furniston Network Outcomes Contract

Commencement 1 January 2015

Contract Period Seven years

Contractor Cone Construction

Contract Manager Harvey Wilson

Councils with jurisdiction Furniston Regional Council (FRC)

Waimatao District Council (WDC)

Coalburn District Council (CDC)

Pointville District Council (PDC)

State highway classifications • National Strategic; SH201

• Regional Strategic; SH206a

• Regional Connector; SH209, SH206, SH205

• Regional Distributor; SH209a


1.1.2 Location

Furniston Network Outcomes Maintenance Contract Area is shown in Figure Figure Figure Figure 1111. The location of Lake

Waimatao National Park is indicated.

209 a

201

205

201

209

206 a

201

206

Pointville DC

Coalburn DC

Waimatao DC

Lake Waimatao

National Park

Peters Flat

Historical Bridge

Figure Figure Figure Figure 1111: Furniston Structures Maintenance Contract Area: Furniston Structures Maintenance Contract Area: Furniston Structures Maintenance Contract Area: Furniston Structures Maintenance Contract Area


1.1.3 Management Plan Framework

This Environmental and Social Management Plan (ESMP) is part of a suite of plans which together provide the framework for meeting Cone Constructions obligations under the Furniston Network Outcomes Contract (Maintenance Specification, Section 4.4), and should be read in conjunction with those plans. This plan has been prepared in accordance the NZTA Guideline for Preparing an Environmental and Social Management Plan. A copy of the NZTA Guidelines ‘Requirements checklist’ is included in Appendix A. A series of aspect-specific sub management plans provide processes for specific requirements which may be necessary under the Contract such as pest management and CMS de-icing. The structure of the management plan framework is presented in Figure 2. Additionally, Standard Operating Procedures (SOP’s) are available to ensure that certain activities relating to this contract (including those specifically detailed within consent conditions), are undertaken in an environmentally and socially responsible manner (refer Section 3.2). This ESMP is a ‘live’ document and will evolve during the course of the contract. Cone Construction will work with the Transport Agency when reviewing and updating this plan. Reviews will occur on a four monthly basis in alignment with other Contract Plans. At any time the most recent version of this plan will be located on Cone Construction’s ‘Sharepoint’ document control system. A copy will also be available for viewing in the project’s site office.

Figure Figure Figure Figure 2222: : : : Management Plan FrameworkManagement Plan FrameworkManagement Plan FrameworkManagement Plan Framework


1.2 Environmental Policy

The ESMP shall give effect both to NZ Transport Agency’s Environmental and Social Responsibility Policy and Cone Constructions Environmental and Sustainability Policy.


1.3 Environmental Objectives/Key Performance Measures

1.3.1 Environmental Objectives

The NZ Transport Agency has a number of environmental objectives which are detailed in the State highway environmental plan: Improving environmental sustainability and public health in New Zealand. The objectives that are specific to this project are detailed in Table 2 below. These objectives should be considered in all aspects of the Furniston Network Outcomes contract business.

Table Table Table Table 2222: Relevant : Relevant : Relevant : Relevant Environmental ObjectivesEnvironmental ObjectivesEnvironmental ObjectivesEnvironmental Objectives

Code Aspect Objective

N1 Noise Reduce exposure to high traffic noise levels from the existing state highway network.

N3 Noise Manage construction and maintenance noise to acceptable levels.

A1 Air Quality Understand the contribution of vehicle traffic to air quality.

A3 Air Quality Contribute to reducing emissions where the state highway network is a significant source of exceedances of national ambient air quality standards.

W1 Water Resources Ensure run-off from state highways complies with RMA requirements.

W2 Water Resources Limit the adverse effects of run-off from state highways on sensitive receiving environments.

W3 Water Resources Ensure stormwater treatment devices on the network are effective.

W4 Water Resources Optimise the value of water management through partnerships with others.

ES1 Erosion and Sediment Control Ensure construction and maintenance activities avoid, remedy or mitigate effects of soil erosion, sediment run-off and sediment deposition.

ES2 Erosion and Sediment Control

Identify areas susceptible to erosion and sediment deposition and implement erosion and sediment control measures appropriate to each situation with particular emphasis on high-risk areas.

ES3 Erosion and Sediment Control Use bio-engineering and low-impact design practices where practicable.

SR1 Social Responsibility Enhance and contribute to community cohesion.

H1 Culture and Heritage Proactively limit the disturbance of significant cultural and heritage features along state highways.

E1 Ecological Resources Promote biodiversity on the state highway network.

E2 Ecological Resources No net loss of native vegetation, wetlands, critical habitat or endangered species.


Code Aspect Objective

E3 Ecological Resources Limit the spread of pest plants.

S1 Spill Response and

Contamination Design stormwater control and retention devices that can accommodate spills in areas of high environmental risk.

S2 Spill Response and

Contamination Ensure the removal, placement and disposal of contaminated soils is achieved in accordance with best practices.

RE1 Resource Efficiency Manage energy consumption and waste associated with NZTA’s business in a cost effective and sustainable manner.

RE2 Resource Efficiency Make resource efficiency an integral part of all state highway activities.

C1 Climate Change: Adaptation an

d Mitigation Manage increased hazards of climate change impacts on state highway infrastructure.

C3 Climate Change: Adaptation and

Mitigation Mitigate activities associated with the construction, operation and maintenance of state highways to effect a net reduction of GHG from transport.

VQ2 Visual Quality Improve the visual quality of the existing state highway network.

V2 Vibration Mitigate vibration where levels are unreasonable and exceed relevant criteria set in New Zealand or internationally accepted thresholds.

V3 Vibration Avoid or reduce, as far as practicable, the disturbance or communities from vibration during construction or maintenance.


1.3.2 Key Performance Measures

Cone Construction is committed to meeting the performance measures of this contract. The key performance measures which include environmental and social matters relevant to this contract are the: Key Results Areas (KRA’s) and Operational Performance Measures (OPM’s). These are described in more detail below.

Key Results Area (KRA)

The Key Result Area (KRA) framework is a contract performance management system that has been developed for the NOC’s. The framework is aligned to the required contract outcomes and the strategic objectives of the NZ Transport Agency. The framework allows areas of high performance to be acknowledged and rewarded, and any areas of poor performance to be addressed. The framework is outlined in Appendix 2.1KRA Guideline, included within the NOC and should be referenced for further detail.

The KRA framework includes 6 KRA’s. Each KRA is made up of different Key Performance Indicators (KPI’s) and related measures. KRA 4 (Sustainability) is relevant to this ESMP. Information on how Cone Construction will implement and measure the KPI’s that relate to KRA 1 – 6 (including KRA 4) is detailed within the Quality Management Plan (CC-QMP01-0001) for this contract.

KRA 4 will be assessed and reported every four months in the Contract Management Board (CMB) tri-annual report.

Operational Performance Measures (OPM)

Operational Performance Measures (OPM) also relate to environmental management performance. OPMs are contract performance criteria that reflect Cone Construction’s ability to successfully manage the Furniston Network, physical works programmes, incidents and customer care. Compliance with OPMs is used in calculating the value of Cone Construction’s monthly “at-risk payment”. Four OPMs are applicable to this ESMP:

• Consented 3rd Party - Nil defects at end of liability period (OPM 11)

• Consent Compliance - No consent infringement notice received (OPM 12)

• Geological threats - Active sites monitored (OPM 13)

• CMA Application - In accordance with consent (OPM 72)

As per the contract requirements, a Compliance Monitoring System has been developed by Cone Construction to demonstrate that the contract standards are being achieved for each OPM (including OPM 11, 12, 13 and 72). This system is detailed within the Quality Management Plan (CC-QMP01-0001) prepared for this contract, and should be referenced for further information.


1.4 Roles and Responsibility

The organisation structure for the contract is presented in Figure 3. All staff have a responsibility to consider environmental and social impacts when they manage and undertake their work. Cone Construction is committed to continuous improvement in environmental and social management. Key personnel responsible for implementing the ESMP are identified in Table 3.

Figure Figure Figure Figure 3333: Contract Organisation Chart: Contract Organisation Chart: Contract Organisation Chart: Contract Organisation Chart


Table Table Table Table 3333: Accountabilities in the ESMP : Accountabilities in the ESMP : Accountabilities in the ESMP : Accountabilities in the ESMP

Role Whom Responsibilities

Contract Manager Harvey Wilson Management of the Contract

Implement, review and update ESMP

Responsible for managing compliance with relevant

legislative requirements as outlined in Section 2.2

Environmental Manager Alex Clearwater Environmental compliance and management, including

CSVUE condition manager

Complaints management relevant to this ESMP.



Construction Manager William Ding Ensure construction activities comply with ESMP and

related procedures



Operations Manager Jaime Kupa Ensure routine maintenance activities comply with ESMP

and related procedures



Environmental Coordinator Charles Cobham Supporting Environmental Manager, updating condition

compliance in CS Vue


2. Environmental and Social Management

2.1 Environmental and Social Impacts

The potential environmental and social impacts have been assessed for the works undertaken under the Furniston Network Outcomes Contract. In assessing these, consideration has been given to the Z19 State Highway Environmental and Social Responsibility Standard as well as Clause 4.4 - Environmental and Social Management Plan within the NOC (NZTA141201). These impacts are summarised, along with their proposed mitigation, in Table 4.

Table Table Table Table 4444: : : : Potential Potential Potential Potential significantsignificantsignificantsignificant environmental and social impacts environmental and social impacts environmental and social impacts environmental and social impacts

Environmental and Social

Aspect

Activity Potential Impact Management (refer

Section 3)

Air Quality Work on unsealed sections of pavement generating dust.

Spraying of hot cutback binder.

Installation of structures in/over watercourses

Dust nuisance to people and property.

Odour affecting neighbours.

Air Quality Management Plan (CC-WMP02-0002)

Air quality SOP (CC-SOP03-0018)

Sandblasting SOP (CC-SOP02-0006)

Use of agrichemicals SOP (CC-SOP03-0018)

Archaeology & Historical Values

Works uncovering archaeological material (e.g. a midden);

Works in proximity to heritage features (e.g. Peters Flat Bridge)

Works close to known archaeology sites.

Loss of heritage values;

Potential damage to archaeological matter.

Archaeology and Heritage Management Plan

(CC-WMP02-0055)

Accidental discovery SOP (CC-SOP02-0002)

Peters Flat Bridge Conservation Management Plan (CC-WMP02-0010)

Iwi engagement plan (CC-WMP02_0053)

Coastal Environment Disturbance;

Construction in/over coastal marine area or near coastal margins.

Sedimentation;

Increased erosion potential

Reduction/loss of habitat.

Erosion and Sediment Control SOP (CC-SOP02-0003)

Cultural and Community Values

Working in areas with specific cultural significance or high community interest/visibility

Greater community awareness

Complaints

Customer and Stakeholder Communications Plan (CC-WMP02-0012)

Iwi engagement plan (CC-WMP02_0053)

Flora, Fauna and Habitats Vegetation clearance;

Vegetation maintenance

Use of unhygienic plant and equipment (e.g. carrying pest plant fragments)

Installation of structures in/over watercourses.

Chemical control of pest plants

Resurfacing and pavement surface repairs with bituminous material

Reduction/loss of species diversity

Deterioration/reduction/loss of habitat.

Introduction and/or spread of pest plants/organisms (e.g. Didymo, Chilean Needle Grass, Black Grass) between areas through inappropriate practices and/or contaminated plant/equipment.

Work within watercourses SOP (CC-SOP02-0004)

Pest Management Plan (CC-WMP02-0013)

No Spray Zones (Appendix B)

Emergency Response SOP (CC-SOP02-0007)

CMS De-icing Management Plan (CC-WMP02-0009)


Environmental and Social

Aspect

Activity Potential Impact Management (refer

Section 3)

Freshwater Quality and Ecosystems

Land/riverbed disturbance

Construction in/over watercourses or near margins

Discharges (including water into water)

Weed spraying

Fuel spill

Installation of structures in/over watercourses

Resurfacing and pavement surface repairs with bituminous material.

CMA application

Plant refuelling

Chemical vegetation control

Sedimentation

Reduced water flows

Reduced/no fish passage

Reduction/loss of habitat

Downstream water users disrupted

Downstream water supplies restricted/unavailable

Contamination following spills or runoff.

Erosion and Sediment Control SOP (SOP) (CC-SOP02-0003)

Work within watercourses SOP (CC-SOP02-0004)

Stormwater asset Management Plan (CC-WMP02-0014)


No Spray zones (Appendix B)

Emergency Response SOP (CC-SOP02-0007)

CMS De-icing Management Plan (CC-WMP02-0009)

Landscapes and Visual Aspects

Vegetation clearance associated with maintenance of or new infrastructure

Bulk earthworks.

Increased erosion potential;

Increased visual intrusion.


Noise and Vibration Work in urban areas

Work near heritage sites/structures

Operation of machinery either over a continued period or over noise limits

Physical damage to land/buildings

Human disturbance and likely to result in complaints

Noise and Vibration Management Plan (CC-WMP02-0011)


2.2 Legislative and Consent Compliance Requirements

Legislative Requirements

The legislative requirements associated with the road maintenance activities Cone Construction are responsible for under the Furniston Network Outcomes Contract are summarised in Table 5.

Table Table Table Table 5555: The legislative requirements and accountabilities : The legislative requirements and accountabilities : The legislative requirements and accountabilities : The legislative requirements and accountabilities

Legislation Description Requirement Regulator Responsibility Reference

Resource Management Act 1991

To promote the sustainable management of natural and physical resources. The RMA provides the local and regional authorities with the necessary powers to formulate plans, and set rules and standards for a multitude of activities.

Every person has a duty to avoid, remedy, or mitigate any adverse effect on the environment arising from an activity carried on or on behalf of that person, whether or not the activity is in accordance with s rule in a plan, a resource consent, a designation section 10, section 10A, or section 20A.

Ministry for the Environment (and Local Authorities)

Contract Manager http://www.legislation.govt.nz/act/public/1991/0069/latest/DLM230265.html

Resource Management Act 1991 - Emergency Works

Sections 330, 330A and 331 of the RMA permit certain works to be carried out without the prior need for resource consent, provided the incident requiring the works and the works proposed comply with those sections.

The activities which may be carried out in an emergency are those necessary to either: • Remove the cause of the emergency, or • To mitigate any actual or likely adverse effect of an emergency. The remedial work must be required both immediately and urgently before the provisions can be invoked.

Ministry for the Environment (and Local Authorities)

Environmental Manager http://www.legislation.govt.nz/act/public/1991/0069/latest/DLM230265.html

National Environmental Standard (NES) for Air Quality 2004

Regulations made under the Resource Management Act 1991 which aim to set a guaranteed minimum level of health protection for all New Zealanders.

Burning of bitumen on the road is prohibited.

Furniston Regional Council

Operations Manager http://www.legislation.govt.nz/regulation/public/2004/0309/latest/DLM286835.html?search=ta_regulation_R_rc%40rinf%40rnif_an%40bn%40rn_25_a&p=3

NES for Assessing and Managing Contaminants in Soil to Protect Human Health 2012

The NES for Assessing and Managing Contaminants in Soil to Protect Human Health:

For roading activities, any activity that disturbs soil over 25m3 in volume has the potential to trigger the need for approval under this NES.

Furniston Regional Council Waimatao district council Coalburn district council Pointville district council

Construction Manager http://www.legislation.govt.nz/regulation/public/2011/0361/latest/DLM4052228.html?search=ts_regulation_contaminants_resel&p=1&sr=1



The Furniston Regional Plan

Provides direction regarding the use, development and protection of natural and physical resources in the region, including use of and discharges to, Water, River and Lake Beds, Land and Soil, Air, and Coastal Resources.

Activities carried out under this contract must comply with the rules in the Regional Plan. Activities will be defined as permitted, controlled, discretionary, or non-complying. Activities defined as prohibited cannot be undertaken.

Furniston Regional Council

Environmental Manager http://www.furnistonregion.govt.nz/Council/Policy-and-plans/Rules-and-regulation/Regional-Plan/

Waimatao District Plan Coalburn District Plan Pointville District Plan

The District Plans promote the sustainable management of natural and physical resources, as defined by the RMA, in the relevant district.

Activities carried out under this contract must comply with the rules in the relevant District Plan. Activities will be defined as permitted, controlled, discretionary, or non-complying. Activities defined as prohibited cannot be undertaken. Unless an activity is permitted it will require Resource Consent.

Waimatao District Council Coalburn District Council Pointville District Council

Environmental Manager http://www.wdc.govt.nz/Council/Policy-and-plans/District-Plan/ http://www.coalburndc.govt.nz/services/environmental-policy-and-forward-planning/district-plan http://www.pdc.govt.nz/PlansPoliciesandBylaws/Plans/DistrictPlan/Pages/default.aspx

Heritage New Zealand Pouhere Taonga Act 2014

To promote the identification, protection, preservation, and conservation of the historical and cultural heritage of New Zealand.

Section 42 of the Act directs that an authority is required from Heritage New Zealand Pouhere Taonga if there is "reasonable cause" to suspect an archaeological site may be modified, damaged or destroyed in the course of any activity.

Heritage New Zealand Pouhere Taonga


Conservation Act 1987 To promote the conservation of New Zealand’s natural and historic resources.

A concession from the Department of Conservation is required under the Conservation Act 1987 if any works cross into conservation areas.

Department of Conservation


Wildlife Act 1953 Deals with the protection and control of wild animals and birds and the management of game.

A Wildlife Permit is required from the Department of Conservation to disturb wildlife (including mammals, birds, reptiles and amphibians) or for the unintentional killing or injury of wildlife as a result of any works.



Biosecurity Act 1993 To enable New Zealand to exclude, eradicate or effectively manage pests and unwanted organisms already in the country.

Pest management activities must comply with Local Authority pest management policies and rules.

Ministry for Primary Industries (and Local Authorities)

Operations Manager http://www.legislation.govt.nz/act/public/1993/0095/latest/DLM314623.html



Freshwater Fisheries Regulations 1983

Clause 42 requires that a culvert or ford in any natural river, stream, or water shall be constructed and maintained to allow for the free passage of fish unless a written exemption has been given by the Director-General of Conservation.

These aspects are controlled through the relevant Regional Plans and/or through resource consent conditions as there is no separate consenting process under the Freshwater Fisheries Regulations, with the exception of written exemptions for non-compliance with the standards of the Regulations.

Department of Conservation (and Local Authorities)

Environmental Manager http://www.legislation.govt.nz/regulation/public/1983/0277/latest/DLM92492.html

Reserves Act 1977 Provides for the acquisition of land for reserves, and the classification and management of reserves. To ensure, as far as practicable, the preservation of representative natural ecosystems or landscapes and the survival of indigenous species of flora and fauna, both rare and commonplace.

Separate permissions under the Reserves Act 1977 will be required if any works cross into scenic, scientific or recreation reserves



Hazardous Substances and New Organisms Act 1996

To protect the environment, and the health and safety of communities, by preventing or managing the adverse effects of hazardous substances and new organisms.

Activities which require hazardous substances must be managed in compliance with the controls identified by the Act.

Environmental Protection Authority

Operations Manager http://www.legislation.govt.nz/act/public/1996/0030/latest/DLM381222.html

Iwi Protocols Environmental Manager National Radiation Protection Act 1965 and National Radiation Protection Regulations 1982

Administered by the National Radiation Laboratory (NRL) on behalf of the New Zealand Government.

The use of the nuclear denso-meter to check density and moisture content of pavement repairs or rehabilitations will be regulated by and must be undertaken in accordance with this Act and the relevant regulations.

National Radiation Laboratory

Construction Manager http://www.legislation.govt.nz/regulation/public/1982/0072/latest/whole.html


Consent Compliance

Cone Construction is responsible for monitoring existing consent conditions for compliance as well as for applying for new consents for planned contract works (if required). Resource consents, Heritage New Zealand Pouhere Taonga authorities, Department of Conservation concessions, and other environmental permits relevant to this contract, are managed within CS VUE (refer section 4.1). Specific compliance requirements (e.g. reports, monitoring and programmes) associated with consent conditions are identified in Table 6. All copies will be stored on Sharepoint.

Table Table Table Table 6666 CCCConsent compliance onsent compliance onsent compliance onsent compliance requirementsrequirementsrequirementsrequirements for for for for reports, monitoring and programmes

Environmental Effect Condition

and/or

Consent ref

Activities ESMP Management Monitoring and Reporting Requirements (including

compliance evidence required for CSVue)

Impacts on land, water and cultural values

FRC52623 FRC52643 FRC52655

Works that permanently divert an artificial watercourse.

CC-SOP02-0003 CC-SOP02-0004 CC-SOP02-0002

Investigation report submitted at least one month before undertaking a permanent diversion of an artificial watercourse to the FRC consent manager and the relevant papatipu runanga.

Harm to non-target species, nuisance or harm to people, negative effect on wildlife and habitat

FRC52623 Weed spraying, pest plant control CC-SOP03-0018 Furniston NOC weed spraying programme Appendix B

Weed spraying programme for the up and coming 12 months to be submitted to the Department of Conservation area office and Fish and Game by the 31st of August each year.

Harm to non-target species, nuisance or harm to people, negative effect on wildlife and habitat within the coastal marine area (CMA)

FRC52623 Weed spraying, pest plant control CC-SOP03-0018 Furniston NOC weed spraying programme Appendix B

A CMA application monitoring report for the preceding 12 month period that includes, but not limited to, the amount applied, the date of applications, and the locations of the applications. The report is to be submitted annually on the 31st August each year.

Effects on water bodies including fresh water and marine.

FRC52623 FRC52623

Any activity that has the potential to cause contamination and where stormwater treatment is required (minor projects). ,

CC-SOP02-0004 s/water

A register of minor projects requiring stormwater treatment to be submitted annually by the 31st July.

Under the Resource Management Act 1991 (RMA), permitted activities can be undertaken without requiring a resource consent provided they meet the conditions identified in the relevant regional plan. The main permitted activities associated with this contract are identified in Table 7.

Although most routine maintenance works are permitted activities or are covered by existing resource consents, during extreme weather events contract works may be urgently required to protect the state highway asset. These works can be completed under the RMA provisions for emergency works. Where such work is required Cone Construction shall advise Furniston Regional Council of the works within 7 days. Consent will be required if the adverse effect is ongoing and applied for within 20 working days of the initial advice.


Table Table Table Table 7777 PPPPermitted activity requirementsermitted activity requirementsermitted activity requirementsermitted activity requirements

Condition and

Consent Ref Topic Key Requirements Responsibility

Management

Document (Section

3.2)

Permitted Activity Noise resulting from construction work

Noise resulting from construction work shall not exceed a reasonable level as determined by reference to NZS 6803P:1984. For construction work noise received in residentially zoned areas, the upper limits prescribed by Table 1 of the standard shall apply. Where external measurement of noise is impractical or inappropriate, the provisions of Table 3 shall apply. When explosives are used on a construction site, noise created shall not exceed a peak overall sound pressure level of 128dbA or 122dbC.

Construction Manager and Environmental Manager

CC-SOP02-0010 Noise and Vibration Management Plan (CC-WMP02-0011)

Permitted Activity Application of agrichemicals to land

The discharge of agrichemicals to land where the contaminant or its by-products may

enter water, is a permitted activity subject to the following conditions:

(a) There shall be no direct discharge of agrichemical to streams, rivers, lakes or Wetlands.

(b) The discharge of agrichemical shall comply with the requirements of the Regional Air Plan

c) The discharge shall not result in any harmful concentration of agrichemical beyond the target area.

(d) The agrichemical shall be applied in a manner that is consistent with the manufacturer’s instructions.

(e) Where an agrichemical is discharged near, or adjacent to a surface water body:

(i) Only agrichemicals that have been approved for use or near water shall be used.

(ii) The discharge shall not result in any fish kills.

(iii) The discharge shall not contaminate any authorised water take.

(iv) There shall be no discharge of agrichemical in the tidal reach of any surface water body between 1 March and 31 May.

Operations Manager and Environmental Manager

CC-SOP03-0018 Appendix B


3. Implementation and Operation

3.1 Aspect Specific Environmental Management Plans

Cone Construction has developed a comprehensive suite of Management Plans which describe the processes used to mitigate and manage the environmental impacts on specific aspects of this contract (Table 8). There are a number of Standard Operating Procedures (SOP’s) relevant to each of the management plans. Copies of the management plans and SOP’s are kept in the site office and are also available via Cone Constructions Sharepoint site. Anyone working on Pouri Tunnel, Peters Flat Bridge or within Lake Waimatao National Park is to have a good knowledge and understanding of the relevant management plan and SOPs referred to in the plan. The project manager for the pest plant project is to have thorough understanding of the Pest Plant Plan and is responsible for informing the pest plant team including sub-contractors of relevant and up to date information.

Table Table Table Table 8888 AspectAspectAspectAspect----specificspecificspecificspecific Management PlansManagement PlansManagement PlansManagement Plans

Management Plan Summary Reference

Air quality management plan Describes process to be followed to manage air quality associated with Furniston Network maintenance activities.

CC-WMP02-0002

Archaeological and heritage management plan

Identifies any known archaeological and heritage sites within or adjacent to the network. It also identifies any potential sites that may harbour an unknown site as identified through an archaeological assessment. Management of sites is described.

CC-WMP02-0055

CMA De-icing Describes process to be followed to protect natural habitats with particular focus on de-icing within the CMA.

CC-WMP02-0009

Iwi engagement plan Outlines the process and agreed protocol for iwi engagement.

CC-WMP02_0053

Peters Flat Bridge Conservation Outlines the processes that must be followed when works may impact upon the Peters Flat Bridge, a heritage feature.

CC-WMP02-0010

Pest plant management plan Describes management strategy and processes to control pest plants on the Furniston network.

CC-WMP02-0013

Pouri Tunnel Management Plan Describes processes to be followed to manage impacts associated with the maintenance of Pouri Tunnel.

CC-WMP02-0052

Requirements for working within Lake Waimatao National Park

Specific operating procedures to be followed, in addition to other standard procedures, when undertaking works within Lake Waimatao National Park.

CC-WMP02-0008

Stormwater Asset Management Plan

Gives specific maintenance and operation guidance on each stormwater asset on the Furniston network.

CC-WMP02-032


3.2 Operating Procedures

The activities under the contract which will require Standard Operating Procedures (SOPs) are identified in Table 9. Along with the Management Plans detailed in Section 3, the SOPs have been developed to ensure that activities relating to this contract (including those specifically detailed within consent conditions), are undertaken in an environmental and social responsible manner. SOP requirements are communicated to staff through specific training sessions along with toolbox talk sessions (refer Section 3.5). Copies of these operating procedures are available in the site office and via Cone Constructions Sharepoint site.

Table Table Table Table 9999 Standard Operating ProceduresStandard Operating ProceduresStandard Operating ProceduresStandard Operating Procedures

Operating Procedure Summary Reference

Accidental discovery

Describes standard procedures to be followed in the event of the accidental discovery of cultural or historic artefacts, as the result of any physical disturbance to the existing ground surface.

CC-SOP02-0002

Erosion and sediment control Describes standard procedures to be followed to reduce erosion and manage sediment during construction and maintenance activities.

CC-SOP02-0003

Work within water courses Describes standard procedures to be followed when undertaking works within watercourses.

CC-SOP02-0004

Emergency works

Describes standard procedures to be followed when undertaking works associated with immediate response, reopening, and/or restoration of land transport infrastructure in the event of a defined, major, short-duration, natural event.

CC-SOP02-0005

Sandblasting Describes standard procedures to be followed when undertaking sandblasting works.

CC-SOP02-0006

Emergency Response Describes specific procedures to be followed in the event of an environmental emergency, including a fuel and/or hazardous substances spill.

CC-SOP02-0007

Stormwater assets

Describes processes to be followed to maintain stormwater assets to limit or reduce the impact of runoff from the road network on sensitive environments, including terrestrial, coastal, and aquatic.

CC-SOP02-0008

De-icing Describes process to be followed to protect natural habitats, including terrestrial, coastal, and aquatic, during application of de-icing chemicals.

CC-SOP02-0009

Noise and vibration Describes processes to be followed to limit or reduce the impact of noise and vibration from construction and maintenance activities.

CC-SOP02-0010

Air quality

Describes methods and processes to be followed to limit or reduce the impact from dust generation, on the public, and sensitive environments associated with construction and maintenance activities.

CC-SOP03-0017

Use of agrichemicals

Describes the methods and processes to be followed to reduce limit or reduce the environmental and social impacts of the use of agrichemicals (herbicides) used for weed spraying and pest plant control.

CC-SOP03-0018

No Spray Zones Describes locations where weed spraying is not allowed due to sensitive vegetative areas.

Appendix B


3.3 Emergency Contacts and Response

Emergency procedures in the event of a spill are described in the Emergency Response SOP (CC-SOP02-0007). Spills should be minimised, contained and isolated. Containment and clean up procedures are also documented in the Emergency Response SOP. All environmental incidents (including spills) should be recorded on the Cone Construction Incident Reporting form (CC-RF01-005) included within the ER SOP. All incidents will be followed up and closed as per the procedural requirements. All environmental incidents will be reported to the NZ Transport Agency. The key contacts, internally and externally, in the event of an environmental emergency such as a spill are identified in Table 10 and Table 11 respectively. The Emergency Response SOP (CC-SOP02-0007) provides detail of who should be contacted in the first instance, as this will depend on the nature of the emergency.

Table Table Table Table 10101010: Internal Environmental Emergency Contact Details: Internal Environmental Emergency Contact Details: Internal Environmental Emergency Contact Details: Internal Environmental Emergency Contact Details

Role Name Organisation Phone Email

Environmental Manager Alex Clearwater Cone Construction 024 56 06 09 [email protected]

Construction Manager William Ding Cone Construction 024 52 62 33 [email protected]

Operations Manager Jaime Kupa Cone Construction 024 47 74 55

[email protected]

Health and Safety

Manager

Sam Spectre Cone Construction 024 45 45 45

[email protected]

Table Table Table Table 11111111: External Environmental Emergency Contact Details: External Environmental Emergency Contact Details: External Environmental Emergency Contact Details: External Environmental Emergency Contact Details

Role Organisation Phone Email

Emergency Services Fire, Police, Ambulance 111 NA

Pollution Response Team Furniston Council 03 993 1234 [email protected]

Iwi liaison Iwi 03 996 26 74 [email protected]

Heritage protection Heritage New Zealand Pouhere

Taonga

03 477 9871 [email protected]

Conservation emergencies Department of Conservation 0800 362 468 [email protected]

Poisonous substances National Poison Centre 0800 764 766 www.poisons.co.nz

3.4 Complaints Management

Complaints relating to environmental and social matters will be managed in accordance with Cone Construction’s Customer and Stakeholder Communications Management Plan (CC-WMP02-0012). All complaints received will be logged and recorded on Cone Constructions Incident Reporting form (CC-RF01-005). Any complaints relevant to this ESMP will be forwarded to the Environmental Manager who will respond quickly and appropriately to close it out. Complaints may also be received via NZTA’s Client Relationship Management system (CRMS) (http://www.nzta.govt.nz/about/contact/complaints.html). Any complaint received via this channel will be actioned in the same way.


3.5 Training

In accordance with Cone Construction’s Health & Safety procedures, all employees are required to be adequately skilled and experienced for the work they undertake. No employee is asked to perform any task without the proper skills, experience and qualifications, unless adequate training and induction is immediately available. As such, environmental and social management training will be required to be undertaken by staff working under this contract. Environmental and social management training is captured by Cone Construction’s training record database which records the type, purpose, convenor, completion and renewal date of training provided for each employee. The database is maintained and stored on Sharepoint. A summary of key project training courses provided is presented in Table 12.

Table Table Table Table 12121212: : : : TrainingTrainingTrainingTraining CoursesCoursesCoursesCourses

Type of Training Purpose Convenor Required trainees Frequency of

training

sessions

Staff Induction

Induct new staff to the company,

including general environmental

practice and policy.

Cone

Construction

internal

All staff Monthly as

required

Spill Response

training

Train staff in actions to take in

the event of a fuel or hazardous

substances spill.

Cone

Construction

internal

All site staff Monthly as

required

De-icing training

Train staff in the correct handling

and management of Calcium

magnesium acetate (CMA).

NZIHT

Surfacing Manager,

Sealing Manager, Asphalt

Manager

Annually – prior

to winter

Erosion and

Sediment Control

Course

Train staff in the awareness of

erosion and sediment control on

site.

FRC

Construction Manager,

Work supervisors, Project

Managers, Operational

Manager, Asset Manager,

Environmental Manager

and coordinator

Quarterly as

required

Work within

waterways

Train staff in awareness of

potential environmental impacts

of working in waterways.

NZIHT




Manager, Environmental

Manager and coordinator

Quarterly as

required

Works around Peters

Flat Historical Bridge

Train staff in understanding the

specific mitigation measures that

are required when working on or

near Peters Flat Bridge

Cone

Construction

internal




Manager, Asset Manager,


and coordinator

Quarterly as

required

Toolbox talks

Daily toolbox talks held to

discuss environmental and safety

risks and appropriate mitigation

and work practices.

Cone

Construction

internal

All site staff

Daily


4. Monitoring and Review

Cone Contracting take a pro-active approach to environmental management and compliance monitoring. Periodic environmental compliance checks and audits are to be undertaken against relevant consent conditions, permitted activity rules, and company Environmental Management Plans. Table 13 presents the different environmental monitoring, audit and reporting requirements. Compliance monitoring, the ESMP audit and corrective/preventative actions are detailed below.

4.1 Compliance Monitoring

CSVue is a web-based software programme that is used to manage and monitor compliance of all relevant designations, resource consents, Heritage New Zealand Pouhere Taonga permits, Department of Conservation concessions, and other environmental permits. Email alerts are generated by CS VUE to keep the Environmental Manager up-to-date on the compliance status of each condition. Conditions require management (i.e. snoozing or signing off as compliant) once the phase of work to which they relate commences. Conditions are labelled as non-compliant until they are actioned. Alerts are sent when the following events occur: • A condition requires management by either snoozing or signing off as compliant. • A condition has not been managed for an extended period of time and is therefore showing up as

non-compliant. • A condition will require management in the near future. When notified of non-compliance or a pending non-compliance, Cone Construction will complete actions required to demonstrate compliance and update CS VUE with this information. This may take the form of: • Site notes and photographs • Laboratory test reports • Other supporting information

4.2 ESMP Audits

Annual audits will be undertaken of the ESMP by an appropriately qualified person. The audit will determine whether or not the ESMP conforms to the requirements of the Furniston Network Outcomes Contract and has been properly implemented and maintained.

An audit report will be prepared identifying any opportunities for improvement and any corrective actions required. The results of the audit will be discussed in project lessons learnt, tool-box talks, and project meetings, as appropriate. Minutes from each meeting shall record and assign actions to individuals as appropriate, to ensure that best practice continues to be adopted on the ground and reflected in the ESMP.

The Contract Manager has responsibility for ensuring audit recommendations are undertaken and are used as an input for the management review (see Section 4.4).

4.3 Corrective and Preventive Action

Corrective or preventative actions identified during internal audits shall be appropriate to the magnitude of the problem and appropriate to the environmental harm encountered.

Ultimately the Contract Manager has responsibility for closing out any corrective or preventative actions resulting from the compliance monitoring, audits and external regulatory compliance monitoring. Additionally, assessment and follow-up reviews on the effectiveness of corrective and preventive actions will be undertaken and the outcomes documented, communicated and implemented.

Compliance shall be included as a regular agenda item at management meetings and project meetings. Minutes from each meeting shall record and assign actions to individuals where appropriate. A summary of environmental and consent compliance will be included in the Monthly Report.


Corrective actions associated with the ESMP are captured by Cone Construction’s corrective action record database stored on the project Sharepoint site.

4.4 Management Review

The Contract Manager is responsible for ensuring that an audit of compliance with environmental legislation and objectives and targets is carried out on a twelve-monthly basis as a minimum, or as major changes to legislation or policy occur.

The management review will include representatives from Cone Construction, consultants used for managing aspects of the ESMP, and the NZTA. The review will include consideration of the results/recommendations of ESMP audits undertaken, and assess if the ESMP is achieving its current objectives.

The Contract Manager has responsibility for ensuring recommendations are undertaken for any areas of improvement identified in the review.

Table Table Table Table 13131313: Monitoring, auditing and : Monitoring, auditing and : Monitoring, auditing and : Monitoring, auditing and reporting requirementsreporting requirementsreporting requirementsreporting requirements

Monitoring/Auditing Requirements

Description Frequency Undertaken By: Reporting

Compliance monitoring

Track and manage resource consent and designation conditions.

Monthly Environmental Manager

CS Vue Included in monthly report

Legislative compliance – management review

Identify relevant legislation to Cone Construction and assess compliance.

Annually Environmental Manager

Register of legislation table

ESMP Review – management review

Update the ESMP as required should there be any changes to environmental management processes or new risks identified. KRA’s assessed.

4-montlhy in alignment with other Contract plans


ESMP Record of Amendment

ESMP Audit

Formal internal audit following an approved audit programme. Identify new risks and see if the ESMP meets the requirements of the Contract and has been properly implemented and maintained.

Annually Appropriately qualified person

ESMP audit report

Internal audits and associated corrective and preventative action

Regular site audits to check Cones Construction are operating in a way that minimises impact on the environment. Identify new risk.

Monthly Environmental Manager

Site inspection sheets Opportunity for improvement forms

External audit Formal external audit Programme controls

Independent auditor Auditors report

Complaint-triggered actions

Environmental complaints (ESMP Section 3.4)

As they occur Environmental Manager

Incident reporting form (CC-RF01-005)

Environmental incidents/ Emergency

Environmental incidents As they occur

Either Construction, Operations or Environmental Manager depending on situation (ESMP S3.3)

Incident reporting form CC-RF01-005

Internal feedback Track issues identified by Cone Construction staff

As they occur All staff Opportunity for improvement forms


Appendix A. Requirements Checklist

A copy of the Requirements checklist (Appendix A) from the Guideline for Preparing an Environmental and Social Management Plan.

Included Comment Yes No

1. Background ESMP Scope

• Description

• Location

• Management Plan

Framework

Environmental and Social Responsibility Policy

Environmental Objectives

Roles and Responsibility

2. Environmental and Social Management Environmental and Social Impacts

Legislative Requirements

3. Implementation and Operation Environmental Aspect Management Plans or Maps

Operating Procedures

Emergency Contacts

Training

4. Monitor and Review Monitoring

Audits

Corrective and Preventive Action

Management Review


Appendix B. No Spray Zones

Schedule of No Spray Zones/Sensitive Vegetation

Road Name Start Displ. (m)

End Displ. (m)

Side Description

SH201 2450 2680 Right Peters Flat Historical Bridge

SH206a 18060 290 Right George Farley Property, Station Road

SH209 1920 4240 Right WDC Property

SH206 4490 4740 Both John Booth Property, 3459 River Road

SH205 7250 7810 Left Smiths Property, 3100 River Road

SH209a 140 320 Left James Homestead, 1988 River Road

example of an environmental and social management plan ... · pdf filethis environmental and...

Documents