excel 2007 ® business and personal finances

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2 2 Excel 2007 ® Business and Personal Finances What are the different ways you can create and display your Excel 2007 files?

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Excel 2007 ® Business and Personal Finances. What are the different ways you can create and display your Excel 2007 files?. Lesson 5: Manage Workbooks. In Microsoft Excel 2007, you can create worksheets using templates, print your data to display it, and make your worksheet into a Web page. - PowerPoint PPT Presentation

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Page 1: Excel 2007 ® Business and Personal Finances

2 Excel 2007®Business and Personal Finances

What are the different ways you can create and display your Excel 2007 files?

Page 2: Excel 2007 ® Business and Personal Finances

2 Lesson 5: Manage Workbooks

In Microsoft Excel 2007, you can create worksheets using templates, print your data to display it, and make your worksheet into a Web page.

Page 3: Excel 2007 ® Business and Personal Finances

2 Lesson 5: Manage Workbooks

• How do I create workbooks for specific tasks?• How can I navigate through a large worksheet?• How can I convert worksheets to Web pages?• How do I set up pages for printing?• How can I convert files to different formats?• What vocabulary words should I review?

View This Presentation to Answer the Following Questions:

Page 4: Excel 2007 ® Business and Personal Finances

2To create workbooks that complete specific tasks, use a template.

Lesson 5: Manage Workbooks

Excel comes with common templates such as invoices, sales and expense reports, and budgets that contain useful formulas and preset formatting.

You can also download templates online from Microsoft Office Online.

Page 5: Excel 2007 ® Business and Personal Finances

2The Time Card template is designed to total your hours and calculate your weekly gross, or pretax, pay.

Lesson 5: Manage Workbooks

Enter your hours and the wage per hour.

Page 6: Excel 2007 ® Business and Personal Finances

2 Lesson 5: Manage Workbooks

If you need to add more information to a workbook, such as additional weeks to a time card…

If you no longer need a particular worksheet, delete it. Insert a new worksheet.

Page 7: Excel 2007 ® Business and Personal Finances

2To change the order of worksheets, use the Organize Sheets command.

Lesson 5: Manage Workbooks

Excel allows you to arrange worksheets in the order most logical to you.

Page 8: Excel 2007 ® Business and Personal Finances

2To navigate through a large worksheet, you can split, freeze, hide, and arrange windows.

Lesson 5: Manage Workbooks

Page 9: Excel 2007 ® Business and Personal Finances

2If two parts of a worksheet are too far apart to view at the same time, split the window.

Lesson 5: Manage Workbooks

Splitting the window divides it into two panes that you can scroll independently.

To restore the single window, double-click any part of the split bar.

Page 10: Excel 2007 ® Business and Personal Finances

2If you move far enough down or to the right in a worksheet, you will no longer see the row and column headings.

Lesson 5: Manage Workbooks

Freeze headings to keep them in place while you move around.

Page 11: Excel 2007 ® Business and Personal Finances

2You can arrange several workbooks to organize them on the screen.

Lesson 5: Manage Workbooks

You can also hide a workbook from view without closing it.

Page 12: Excel 2007 ® Business and Personal Finances

2 Lesson 5: Manage Workbooks

This will convert the information into a format that can be viewed on the Internet.

To convert a worksheet to a Web page, open the Publish as Web Page dialog box.

Page 13: Excel 2007 ® Business and Personal Finances

2 Lesson 5: Manage Workbooks

Saving an Excel document to a Web format means that people can viewit even if they do not have Excel.

They can view your data through a common Web browser.

Page 14: Excel 2007 ® Business and Personal Finances

2What common tasks can Excel templates help you to perform?

Academic Skills Check

Answer:You can use templates to help you complete common tasks such as creating and filling out invoices, time cards, sales reports, expense reports, and budgets.

Lesson 5: Manage Workbooks

Page 15: Excel 2007 ® Business and Personal Finances

2What is the Time Card template designed to do?

Tech Check

Answer:The Time Card template is designed to total your hours and calculate your weekly gross, or pretax, pay.

Lesson 5: Manage Workbooks

Page 16: Excel 2007 ® Business and Personal Finances

2How do you view two parts of a worksheet that are too far apart to see together?

Tech Check

Answer:To view two parts of a worksheet at the same time, split the window to divide it into two panes that you can scroll independently.

Lesson 5: Manage Workbooks

Page 17: Excel 2007 ® Business and Personal Finances

2How can you save a worksheet so it can be viewed on the Internet?

Tech Check

Answer:To make a worksheet viewable on the Internet, save it as a Web page.

Lesson 5: Manage Workbooks

Page 18: Excel 2007 ® Business and Personal Finances

2Print Preview shows you what a worksheet will look like before you print it.

Lesson 5: Manage Workbooks

To set up a page for printing, first use Print Preview.

This helps you decide whether your worksheet will be formatted the way you want it when you print it.

Page 19: Excel 2007 ® Business and Personal Finances

2Use Page Setup to change paper size and page orientation.

Lesson 5: Manage Workbooks

The default page orientation is portrait, or vertical.

For a horizontal layout, change the orientation to landscape.

Page 20: Excel 2007 ® Business and Personal Finances

2

Landscape orientation can be very helpful if your worksheet contains a lot of columns, requiring a wide view.

Lesson 5: Manage Workbooks

Page 21: Excel 2007 ® Business and Personal Finances

2 Lesson 5: Manage Workbooks

Click Print to print the entire worksheet.

To print only a selection of the worksheet, such as a range of cells, set the print area.

Page 22: Excel 2007 ® Business and Personal Finances

2 Lesson 5: Manage Workbooks

A header is text that appears at the top of the printed page.

A footer is bottom text that appears at the of the printed page.

Page 23: Excel 2007 ® Business and Personal Finances

2 Lesson 5: Manage Workbooks

To add a header and footer, use the Page Setup dialog box.

The header and footer can contain the file name, sheet name, page number, current date, or name of the author.

Page 24: Excel 2007 ® Business and Personal Finances

2 Lesson 5: Manage Workbooks

If you want your worksheet to fit on a single printed page, you can decrease the margins.

To change a worksheet’s margins. Use the Page Setup group or Page Setup dialog box.

Page 25: Excel 2007 ® Business and Personal Finances

2 Lesson 5: Manage Workbooks

By default, when you click Print button and click OK, the current worksheet prints.

To print all the worksheets in the file, click Entire Workbook.

Page 26: Excel 2007 ® Business and Personal Finances

2 Lesson 5: Manage Workbooks

You can save a workbook in another format so it can be used by another program.

You can save a workbook as a Web page, as text for Word document, or as data for a database program, such as Microsoft Access 2007.

To save a workbook in a different format, open the Save As dialog box.

Page 27: Excel 2007 ® Business and Personal Finances

2Answer:To share a worksheet with others who don’t have Excel, save the worksheet as a Web page, or as formatted text, or print the worksheet.

Lesson 5: Manage Workbooks

How can you share your worksheet with others who do not have Excel?

Tech Check

Page 28: Excel 2007 ® Business and Personal Finances

2How can Landscape orientation be helpful to how you organize and print your worksheet?

Answer:Landscape orientation can be helpful if your worksheet contains a lot of columns requiring a wide view.

Lesson 5: Manage Workbooks

Tech Check

Page 29: Excel 2007 ® Business and Personal Finances

2How do you print only a selection in a worksheet?

Answer:To print a selection in a worksheet, such as a range of cells, set the print area.

Lesson 5: Manage Workbooks

Tech Check

Page 30: Excel 2007 ® Business and Personal Finances

2 Lesson 5: Manage Workbooks

Vocabulary Review

margin

The amount of space between the text or data and the edge of the page.

Page 31: Excel 2007 ® Business and Personal Finances

2 Lesson 5: Manage Workbooks

Vocabulary Review

header

Text that appears at the top (or head) of every page, such as the author’s name or page number.

Page 32: Excel 2007 ® Business and Personal Finances

2 Lesson 5: Manage Workbooks

Vocabulary Review

footer

Text that appears at the bottom (or foot) of every page.

Page 33: Excel 2007 ® Business and Personal Finances

2 Lesson 5: Manage Workbooks

Vocabulary Review

template

A guide that contains useful formulas and preset formatting of a particular type of workbook, such as an invoice, report, or budget.

Page 34: Excel 2007 ® Business and Personal Finances

2 Lesson 5: Manage Workbooks

Vocabulary Review

split

To divide a window into two panes that you can scroll independently.

Page 35: Excel 2007 ® Business and Personal Finances

2 Lesson 5: Manage Workbooks

Vocabulary Review

page orientation

Refers to whether a page is laid out vertically (Portrait) or horizontally (Landscape).

Page 36: Excel 2007 ® Business and Personal Finances

2 Lesson 5: Manage Workbooks

Vocabulary Review

print area

The part of a worksheet or workbook that is selected to print.

Page 37: Excel 2007 ® Business and Personal Finances

2 Lesson 5: Manage Workbooks

Vocabulary Review

freeze

To keep headings in place while you scroll through a worksheet.