excel intermediate 1. worksheets worksheet tabs –rename by double clicking –can be moved by...
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EXCEL INTERMEDIATE
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WORKSHEETS• Worksheet Tabs
– Rename by double clicking– Can be moved by click and drag– Change colour by right click and choose Tab Color– Grouping worksheets by clicking ctrl and tab
• Allows formatting and formula insertion in multiple sheets simultaneously
– Refer to formulas on another sheet by beginning to type formula on current sheet, then click on sheet tab, and select cell on new sheet• =B5-Sheet2!C3• =J27*’Quarter1’F17
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CELL FORMATTING
• Clear Cells– Home tab, Edit group,
Clear button• Text Wrapping
– Right click, Format Cells,Alignment tab, Wrap text box
• Text Rotation– Right click, Format Cells,
Alignment tab, drag “Text”
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FUNCTIONS
• Autosum• =today() • =now()• =min()• =max()• =median()• =Average()• =Round()• =Countif()
• =pmt()• =if()• Dragging formulas
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IF FUNCTION
• =IF(logical_test,value_if_true,value_if_false)• Checks whether a condition is met, and
returns one value if TRUE, and another value if FALSE
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Cell References
• Relative cell references– Default– Automatically change cell references
relative to which column/row you copy it to• Absolute cell references
– Absolutely will not change when you copy formula
• Mixed cell references – Either ROW or COLUMN will not change
depending which one is preceded by a $ dollar sign
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MIXED CELL REFERENCE
• A mixed cell reference contains only one dollar sign:
=$A1– the column part of the reference
(A) is absolute and the row part (1) is relative.
=A$1– the column part of the reference
is relative and the row part is absolute.
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“PROJECTED 1st QUARTER”:Absolute Cell Reference
• A formula to calculate: “PROJECTED 1st Quarter Sales”
– Because sales are PROJECTED to increase, the projected value should be greater than the current data =B7+(B7*$B$17)
• FV
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ERROR MESSAGES
• #NAME?– i.e. =DIV(C2,B5)
• (no such FUNCTION name as “DIV”)
• #VALUE!– i.e. =SUM(B5,”H3”)
• Cell reference should not be in “quotation marks”
• #DIV/0!– If the value in a cell is “0” (no division
by zero)
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VIEW/PRINT FORMULAS
CTRL key + (to the left of the #1 key)
o This key combination will toggle to viewing formulas--ON or OFF
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CHARTS
• 3-D pie chart• Resize
• CHART TOOLS DESIGN tab > CHART STYLES group > CHART STYLES gallery
• CHART TOOLS DESIGN tab > CHART LAYOUT group > CHART LAYOUT gallery
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Charts cont.
• Change the 3D rotation of a chart:– Select the chart– FORMAT tab > CURRENT
SELECTION group, click on: FORMAT SELECTION
– Choose: 3-D ROTATION
-change the “X” & “Y” rotations boxes accordingly
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Charts cont.
• Change font of Category X (horizontal) axis– And Y (vertical) axis
• Change other options of X & Y axes:
• Select specific axis• Right-mouse click• Select: FORMAT AXIS
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Charts cont.
• If you change the “MAJOR” axis to “fixed”, and then set a specific value:– the value will be the “bottom” value, and other
values will be Incremented by that same amt. i.e. 75,000:
Values increase by 75,000
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Adding a title to an axis:
– Select the axis
– Go to the LAYOUT tab > click on AXIS TITLES drop-down arrow
• Select either
Horizontal or
Vertical & then
the location of
The title
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Format data series
• Right-mouse click on: data series• Select: FORMAT DATA SERIES• Change desires options i.e. FILL
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LINE CHART
• SWITCH LEGEND INFO TO HORIZONTAL AXIS• Select chart > DESIGN tab > DATA group• Select: SWITCH ROW/COLUMN
• CHANGE A CHART TYPE FOR A SERIES:• Right-mouse click on a specific
series > Change Series Type Chart
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INSERTING AND FORMATTING A GRAPHIC SHAPE
• LAYOUT tab > INSERT group > select: SHAPES
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ROWS and COLUMNS
• Insert – Right click on a cell and choose Insert
form pop up menu– Note that functions and formulas update
automatically• Freeze Panes
– VIEW tab > WINDOW group > FREEZE PANES
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ROWS and COLUMNS
• select the row below where you want the row to be frozen
• To freeze columns, select the column to the right of where you want the column to be frozen
PASTE LINK
• Insert data saved to the clipboard so that the inserted data will change if the ORIGINAL data changes.
• Warning - for this to work the original and destination files must be kept together
• HOME tab> • CLIPBOARD group>• PASTE drop-down arrow>• PASTE LINK
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FREE “TIP OF THE WEEK”
• Free anti-virus software from Microsoft – Microsoft Security Essentials
• http://www.microsoft.com/Security_essentials/