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Mac Excel Reference Sheet

Mac Excel (2008 and 2011)Note: Some third party utilities, macros and add-ins can overwrite native shortcut keys, in which case they will not work.

General Excel navigation Row / column shortcutsActivate menu bar (ALT in PC) CTRL + F2 (see WSP Mac Setup) Select column CTRL + Space (see WSP Mac Setup)Page Up / Page Down CTRL FN + UP / DOWN Select row Shift + SpaceMoving to left/right tabs CTRL + PAGEUP/DOWN Delete row(s) / column(s) CTRL + 'minus sign'Excel Options ⌘ + , Add row(s) / column(s) CTRL + iEdit cells (F2 in PC) CTRL+U Group / ungroup rows and columns ⌘ + Shift + K / J

Formatting shortcuts Data editing shortcutsBold ⌘ + B Select All ⌘ + AItalic ⌘ + I Fill Down CTRL+DUnderline ⌘ + U Fill right CTRL+RFormat Box ⌘ + 1 Find CTRL+FOutline border ⌘+ALT+ZERO Replace CTRL+HLeft, right, top, and bottom border ⌘+ALT+ARROW KEYS Start a formula = (equal sign)Remove border ⌘+ALT+HYPHEN Insert AutoSum formula ⌘ + SHIFT + TInsert / delete a comment SHIFT + F2 / SHIFT + F2 + DELETECopy ⌘+C Cell navigation shortcutsPaste ⌘ + V Go to end of contiguous range CTRL + Arrow keys (see WSP Mac Setup)Paste Special formats CTRL + ⌘ + V, ⌘ + T (Excel 2011 only) Select a cell range SHIFT + Arrow keysPaste Special formulas CTRL + ⌘ + V, ⌘ + F (Excel 2011 only) Highlight contiguous range SHIFT + CTRL + Arrow keysCut ⌘ + X Move to beginning of line HOMERepeat ⌘ + Y Delete cell/selection Fn + DeleteUndo ⌘ + Z Show formulas/values CTRL + ~Delete selected cells ⌘ + Minus sign Fill selection w/ entry CTRL+RETURN

Workbook navigation shortcuts Data editting shortcuts when inside cellToggle Excel workbooks CTRL + TAB Start new line in same cell CTRL+ALT+RETURNNew workbook ⌘ + N Highlight within cells SHIFT + Arrow keysPrint ⌘ + P Highlight contiguous items SHIFT + CTRL + Arrow keysOpen workbook ⌘ + O Delete preceding character DELETESave workbook ⌘ + S Delete character to the right FN + DELETEClose window ⌘+W Anchor “Fix” Cells ⌘ + T

Cancel a cell entry ESCOther useful shortcutsRecalculate all workbooks SHIFT F9 Auditing shortcutsDisplay a drop-down list ALT + up/down arrow keys Go to precedent cells CTRL + [Display “Insert Function” box SHIFT F3 Go to dependent cells CTRL + ]Display “Name” box CTRL+L Go back to original cell F5, ENTER

“Go to” F5Using ToolbarsMake a toolbar active ALT + F10Moving to left / right in toolbar TAB / SHIFT + TABSelect the next / previous toolbar CTRL + TAB / CTRL + SHIFT + TABPerform the desired action RETURN

General Windows Shortcuts (Mac)Universal applications shortcutsSwitching between applications ⌘+TABShow the desktop / restore view SHIFT F11

Office forms (dialog boxes) navigationTo go from tab to tab CTRL+TABMove in a list Up and down arrow keysTo move to the next form field clockwise Tab To move counter clockwise Shift tab Select 'OK' Enter Select 'Cancel' Esc

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Optimal Mac Settings for Excel

Leopard/Snow Leopard: 1. Go to System Preferences > Expose & Spaces 2. Go to ‘Spaces’ tab 3. Deselect enable spaces Lion/Mountain Lion: 1. Go to System Preferences > Keyboard 2. Go to ‘keyboard shortcuts’ tab 3. Select Mission Control, disable arrow keys

shortcuts

4. Select ‘All controls’

3. Select ‘Move focus to the menu bar ^F2’ • Can’t find it? In Snow Leopard, Lion,

Mountain Lion, select ‘Keyboard & Text Input’ from left column (not pictured)

2. Go to ‘keyboard shortcuts’ tab

1. Go to System Preferences > Keyboard (‘Keyboard & Mouse’ on Leopard OS)

Calculation: Enable iterations. Set calculations to automatic except for tables

AutoComplete: Disable AutoComplete except for functions

Error Checking: Disable Error Checking

1. System Preferences > Keyboard (‘Keyboard & Mouse’ on Leopard) 2. Go to ‘keyboard shortcuts’ tab In Leopard: • Disable ‘Show spotlight search field’ In Snow Leopard, Lion, Mountain Lion: • Select Spotlight from the left column • Disable ‘Show spotlight search field’

Version 10.5: "Leopard" Version 10.6: "Snow Leopard" Version 10.7: "Lion" Version 10.8: "Mountain Lion“

Accessing Excel menus using the keyboard (Ctrl F2)

Optimal Excel Preferences settings (⌘ ,)

Enabling Ctrl + arrow keys

Enabling Ctrl + Spacebar for highlighting columns

Identify your Mac OS